QUALIFICATIONS PROFILE
Experienced in Administrative Duties for a total of 6 years; worked in different fields such as Purchasing, Accounting, Human Resource, Supervisory Task and Executive Secretarial. Honest, Confident and Hardworking individual; a person of keen judgment with a record of integrity and dependability. Key player; can work individually and within a group, minimal supervision.
• Communication: Exceptional interpersonal skills. Ability to communicate well. Handle sensitive matters with tact, poise and diplomacy. In-depth experience understanding individual needs.
• Presentation: Proven ability in conducting research study. Extensive background in preparing presentation of Managers as well as ability to present reports in front of Managers.
• Computers: Knowledge in computer systems and programs. Extensive background in using Oracle Application and SAP Business Application. Proficient in MS Office Applications (MS Word, Excel, PowerPoint and Outlook)
• Administration: Extensive background in Purchase Orders, Finance and billing. Proven ability in conducting staff evaluation; Hotel and Flight Reservation; conducting interviews and meeting arrangements.

EXPERIENCE HIGHLIGHTS

Executive Secretary to Group CIO (Chief Information Officer)
October 2015 – October 2017
Saudi German Hospital Group (MEAHCO)
• Secretary to the Group Chief Information Officer
• Secretary to the 4 Section Managers under MEAHCO IT Department (Business Applications Manager, Servers & Network Manager, Communication Manager, Group Project Manager)
• Department Secretary who caters all the queries of 40 staff under Group IT Department
• Answering, Filtering and Forwarding Calls
• Receiving, Forwarding, Filing of Department Documents
• Communicating with other Department Secretaries as well as secretaries of other Branches
• Creating Meeting Appointments and sending Calendar Invitations
• Arranging and aligning the schedules of all Managers
• Communicating to all meeting attendees and requesting for meeting agenda 2 days before the meeting proper
• Creating and Releasing Minutes of Meetings (Managers Meeting and Departmental Meetings) to all attendees not later than 48hours
• Collecting and Reviewing all the Daily Dashboard and Weekly Activity Report of IT Staff
• Consolidating the Daily Dashboard of Developers to be used as a parameter in Quarterly Evaluation of Staff
• Submitting Monthly Report re: Attendance (Late & Absents) of IT Department to Section Managers
• Consolidating Monthly Attendance Report of IT Department to be used as a parameter in Quarterly Evaluation of Staff
• Assisting Visitors and New Employees
• Conducting orientation to newly hired employees of IT Department
• Conducting Training to newly hired secretaries before their deployment in other branches
• Arranging the schedule of Data Center Conference Room to make sure there’s no collision
• Applying the Leave Application and Return to Duty Application of all IT Department Staff
• Creating the Duty Roster and On Call Duty Roster of all IT Department staff as well as applying it online
• Fixing the schedule of IT Department Staff (Magcard Correction)
• Filing the sick leave of IT Department Staff
• Applying and Filing the Refund Form of IT Department Staff
• Receiving, Filtering, Logging and Assigning of Job Requests and Change Management Requests
• Creating and Releasing Inter-Office Memorandum
• Online ordering of Department Office Supplies
• Creating PR’s (Purchase Request) for IT Department
• Reviewing all the PR’s for approval of the Managers
• Reviewing all the Leave and Clearances for approval of the Managers
• Making sure that the IT Data Center is well organized as well as the offices of each Managers
• Filing all the Employee Related Files (201 Files of each Staff) as well as all Department Documents (including the confidential)

Receptionist/Helpdesk Officer
January 2015- July 2015
Pilipinas Shell Petroleum Corp. under Jones Lang LaSalle
Batangas City
• Answering & Forwarding Calls
• Receiving & Forwarding of Documents
• Clerical works such as Data Encoding, Filing, Photocopying, and Sending of documents thru Fax.
• Assisting Visitors, Employees, Contractors and Applicants with regards to Safety Induction
• Answering queries of callers, employees, visitors and Applicants
• Meeting Room Booking, Guesthouse & Condotel Room Reservation
• Arranging the Official Business Trip Reservation of Employees
• Checking of Vendor’s Daily Time Record (DTR)
• Answering & Forwarding Emails
• Encoding of Reports.

Assistant Store Supervisor
July 2013- December 2014
Sto. Rosario Agri-Vet Supply
Batangas City
• Responsible in supervising the store; its employees and flow of operation.
• Assisting queries of customers, clients, suppliers and co-employees.
• Checking and monitoring all the transaction in every supplier.
• Checking and monitoring all the supplies needed.
• Responsible in releasing/issuing of checks, bank payment and issuing of employees salary.
• Responsible in applying/securing legal permits such as business permits, sanitary permits, mayor permits and barangay permits.
• Responsible in government remittances of the store and employees.

General Administrative Assistant
July 2012- July 2013
IRely-Philippines, Inc. (former ComtechWorldwide Solutions Philippines, Inc.)
Makati City
• General Administrative assistant covers the task in Human Resources, Accounting and Administrative Department.
• In HR tasks, I performed the checking of Daily summary of employees, monitoring and checking their attendance, tardiness, absences and leaves. Calls the applicants for interview and exam, conduct initial interview and endorsing the applicant to the manager. Summarizing the absences and tardiness of employees for the payroll and incentives. Creating the inter-office memos for the employees who disobeyed the company policies. Conduct the basic orientation to the newly hired employees. Creating the certificate of remittances summary for HR payables(Governmental remittances and contributions such as HDMF,BIR,SSS,PHIHEALTH)
• In Administrative tasks, I’m the one responsible in monitoring the office supplies and pantry supplies. Checking and monitoring the office if there are areas for repairs.
• Responsible in communicating to the unit owner, building owner and building admin in every concerns and problems. Representative of our company in every training and seminar inside the building. Creating request letter and authorization letters. Responsible in arranging events, parties, canvassing of office requirements. Able to multi-task such as doing the office maintenance, sweeping the floor, cleaning dishes, mopping the flr and forwarding documents outside the office if necessary. Answering phone calls.
• In accounting tasks, I’m the one responsible in handling the petty cash. Budget the fund for the month for office supplies and miscellaneous transactions. Monitoring our transactions and expenses for the month. Do the replenishments and reimbursements reports. Monitoring the invoices and receipts of every transaction.

Accounting Clerk
July 2011 to May 2012
Siemens Power Operations, Inc.2010
Batangas City
• Checking all the invoices and billings of each supplier.
• Processing all the invoices and billing for payment.
• Double checking the taxes of each supplier.
• Monitoring all the payments and transactions made by the company to the suppliers.
• Updating all the transactions made to the suppliers.
• Analyzed credit reports, financial data, and fiscal statements.
• Checking all the employee related transactions.(cash advances, payrolls, health cards, loans and petty cash)
• Analyzing the expenses made of each employee (Reimbursements and Travel Expenses)
• Monitoring all the transactions made by the company and employees as per the compliance requirement.
Purchasing trainee (On-the-job Trainee)
November 2010 to January 2011
Siemens Power Operations, Inc.2010
Batangas City
• Carried out data entry, daily billings, purchase requisition, purchase orders, and delivery instructions and inventory control.
• Providing support to executives and managers.
• Performed filing, faxing, photocopying, forwarding of documents to other departments and word processing.
• Creates and maintained spreadsheets.
• Managed phone calls, greeted suppliers, and communicated closely with suppliers and co-workers. Responded to, and resolved, suppliers’ issues, questions and inquiries.
• Organizing all the documents pertaining to the transactions made to suppliers.
• Checking all the invoices and billing of the suppliers pertaining to the delivery they’ve done.
• Managed and submitted daily transactions to the manager without delay.

EDUCATION AND TRAINING
BS in Business and Computer Management, Lyceum of The Philippines University-Batangas, Batangas Philippines (2011)
Training in SAP(Systems Applications and Products) in data processing
COMPUTER SKILLS
Windows 98-XP,Vista, Windows 7-10, MS Office Application (MS Word, Excel, Power Point and Outlook) SAP System, Oracle System