MYLENN B. MALOLOT

Al Satwa Dubai United Arab Emirates

Contact No. +971544692332

​Email Address:  [email protected]

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CAREER EXPECTATIONS

Field of Work : Production Planning and Control/Industrial Engineering functions/Supervisory  function/Admin function/Material Planner/Procurement/Document Controller/ Secretary/Projects Coordinator

Availability​  :   1 month notice after final confirmation if hired

CAREER OBJECTIVE

To continue to contribute and enrich my knowledge to the organization that looking for experienced professionals and offers opportunities for advancement.

PROFILE

• 16+ years’ experience in a Manufacturing, Construction and Interior Fit out firms with 9 years Gulf experience
• 7+ years experience in manufacturing setup
• Relevant experience in ISO documentation and implementation
• Goal oriented
• Fast and accurate in delivering timely output
• Self-motivated, adaptable and flexible to any type of organization
• Can work with very minimal supervision
• Team player
• Highly trainable and a fast-learner
• Innovative
SKILLS

Administrative Skills​Communication​Teamwork ​

Managing Workforces ​Planning & Organizing ​            Computations Skills ​

Problem Solving​Interpersonal Skills​Business Awareness

Budget Management Skills​Computer Skills ​Strong Negotiating Skills

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ACCOMPLISHMENTS

• Facilitate the subcontractors to adhere quality standards to increase customers.
• Developed and handled strategies for the development of the products.
• Extensive experience handling a variety of different clientele through various levels of      communication, from independent agents, to suppliers, to independent contractors.
• IE graduate with emphasis in Management, Marketing, Production and Finance aspects
PROFESSIONAL EXPERIENCE

Projects Coordinator                                                           ​August 1, 2016 – present

Romeo Interiors Factory LLC, P.O. Box No. 392121, Dubai, U.A.E.

– has transformed from a boutique design form into a well-known local and international interior fit-out firm through some of the highest profile projects across the GCC, Middle East and North Africa and in addition to joinery production facility, has an own in-house architectural metal work & upholstery workshops.
Career Highlights:

• Answer telephone, screen and direct calls if non-availability of the reception.
• Assist the Commercial Manager for doing general tasks.
• Update in the system the stored files and filing of documents for Sub-Contract Agreement, Specifications, Bill of Quantities, Drawings, Pre-Contract Documents, Minutes of Meeting, Correspondences, Transmittals, Technical Queries / Request for Information, Inspection Requests, Material Inspection Requests, Payment Applications / Commercial Invoices, Material / Technical Submittals, Method Statements, Programme of Works, Variations, Sample Requests, Job Orders, Suppliers’ Quotations & Invoices, Subcontractors’ Payment Certificates and Agreements, Sales Invoices, Shop Drawings Submittals, Employer’s Representative Instructions, Non-Conformance Reports, Site Instructions, Confirmation of Verbal Instructions, Weekly Reports and others.
• Prepare log sheets for Technical Queries/Request for Information, Inspection Requests, Material Inspection Requests, Method Statements, Payment Applications / Commercial Invoices, Variations.
• Make comparison of materials against BOQ prices and Tender Specifications with Suppliers’ prices and Specifications.
• Typing the comments of Material / Technical Submittals.
• Prepare correspondences, scanning and send to concerned personnel (outgoing letters, Payment Applications/Commercial Invoices, Variations, Programme of Works).
• Reply and send emails internally and externally as instructed.
• Prepare CDs with labels for Material Submittals, Weekly reports and Programme of Works.
• Prepare outgoing transmittals and send to concerned personnel.
• Photocopy, send and scan the Subcontractor Payment Certificates and Agreements.
• Prepare Handover and Warranty certificates and send to concerned personnel.
• Prepare job orders with corresponding attachments of documents and send to concerned personnel.
• Help in arranging the attachments and presentations of the Payment Applications and Variations.
• Help in follow up with concerned personnel for the Payments, Retention Amount and to return the Security cheques & Performance Bond.
• Arrange driver for the outgoing documents with samples and samples for pickup from the site/office of the concerned personnel.
Secretary                                                           ​March 24, 2014 – July 28, 2016

Damac Properties Company LLC, P.O. Box No. 2195, Dubai, U.A.E.

– was established in 2002 as a private residential, leisure and commercial developer in Dubai and the Middle East. In the past decade, DAMAC Properties has expanded rapidly into North Africa, Jordan, Lebanon, Qatar and Saudi Arabia.
Career Highlights:

• Answer telephone, screen and direct calls.
• Provide general administrative and clerical support.
• Prepare correspondence and documents.
• Responsible for the flow and control of all interior design documentation between the  Consultants or internal documents of different packages in the project.
• Establish and maintain an effective filing, archiving and retrieving system for Interior Design and Admin paper documents in accordance with the Company procedures.
• Ensure throughout the project that Company procedures are adhered to and suitable records are maintained.
• Uploading and updating files in Ebuilder / Damac Connect including processing the incoming and outgoing letters, inter-office memo, Interior Design incoming and outgoing submissions, insurance new applications and extensions for suppliers and contractors).
• Coordinate with the HR Department in Head Office regarding the Site Staffs’ requests and concerns.
• Sending messages by e-mail and fax.
• Handling Site Petty Cash.
• Provide Senior Vice President with monthly reports for incorporation into the Project
• Reporting Procedure of different packages in the project.
Site Administrator                                          ​August 30, 2008 – February 28, 2014

Gulf Technical Construction Company LLC, P.O. Box No. 66123, Dubai, U.A.E.

– a general contracting company involved in the execution of a vast array of Civil and Building projects and is specialized in Oil & Gas, district cooling, water purification and power generation.
Career Highlights:

• Handle day to day project administration tasks as required by the engineers and other site based staff.
• Keep Track of Material & Drawing Approval Schedules & Material Procurement Schedule.
• Responsible for the flow and control of all documentation between the Client, Professional Team, the Services Contractor and any subcontractor.
• Coordinate and schedule meetings with projects management on various issues.
• Establish and maintain an effective filing, archiving and retrieving system for paper documents in accordance with the Company Quality Assurance procedures.
• Provide Project Manager with weekly/monthly reports for incorporation into the Project Reporting Procedure.
• Ensure throughout the project that Company procedures are adhered to and suitable records are maintained.
• Sending messages by e-mail and fax.
• Internet operations
• Handling Site Petty Cash.
• Answering the incoming phone calls.
• Prioritizing the work schedule in terms of its urgency / importance and other aspects.
• Encoding in HRIS system for the payroll of all workers in the project.
• Work with suppliers to ensure that product is available and delivered on time and the clearing of back orders.
• Review and analyze backorder for the assigned responsibility, expedite overdue orders and review backorder status with the Storekeeper to identify urgent / important orders for targeted expediting.
Outsourcing/Department Supervisor                                  January 20, 2003 – July 25, 2008

Horizon International Manufacturing Incorporated, Tayud, Consolacion, Cebu, Philippines

– an export company specializing in the manufacture of furniture made of wood and in
combination with indigenous materials

Career Highlights:

• Manage the necessary documentation and physical requirements initiating the start of processing for outside processed items to reach in production on completed scheduled time.
• Manage the activities of the support staffs for outside processing in order to have a smooth flow of operations and the items will be delivered on time.
• Facilitate the preparation of hardware status reports per specific order.
• Prepare a documentation report of outside processed items.
• Update the order projections given by CSG and PPC Head in order to have a plan for the outside processed items.
• Facilitate the training and development of support staffs.
• Make sure that the subcontractors meet the quality standards needed by the company and most especially by the customers.
• Facilitate the selection of job-out contractors.
• Coordinate the schedules and fabricated materials requirements of the Production section.
• Qualifies, selects and continuously develops and sources of reliable subcontractors that comply with company’s quality standards in order to meet our fluctuating production needs in timely manner.
• Coordinate with subcontractors in completing orders on time, correct quality and make necessary sanctions to assure maintenance company’s standards are upheld.
• Facilitate liaise requirements with PDE, CSG, Purchasing and other sections and divisions regarding outside processing issues.
• Ensure Engineering and Design specifications are adhered at all times and files are updates on whatever changes and updates are made on all products affecting subcontracting.
• Make a contract report and payroll to all subcontractors in carved, lathed, weaved and upholstered parts using Great Plains ERP system.
QA Auditor Staff​December, 2000 – September, 2002

Innodata XML Content Factory Incorporated, Subangdaku, Mandaue City, Cebu, Philippines

– a leading provider of content supply chain solutions and exporting of all forms of electronic information processing (data capture, conversion and imaging)
Career Highlights:

• Assure that the contents of the books as much as possible no errors.
• Make some corrections if there are errors being seen.
• Coordinate with the QA Manager for the number of books being processed.
Cost Analyst (On Job Training)​July, 2000 – October, 2000

Demy Ceramics Company, Yati, Lilo-an, Cebu, Philippines

– manufacture of wide range of ceramic jars, pot and fire bricks and also made hand painted jars to be exported.
Career Highlights:

• Conduct a time and motion study of a certain product from the start of process until finished
• Conduct a time and motion study of every operation to come up for a price for piece rate workers.
• Make a report for material cost, labor cost and factory overhead with mark-up percentage as a profit in order to come up for its total cost for a certain product to be process.
EDUCATIONAL ATTAINMENT

March 2000 – University of San Jose – Recoletos, Cebu City, Philippines

Bachelor’s Degree/ Higher Diploma in Industrial Engineering (5 years Higher Diploma)

SEMINARS ATTENDED

1. Teambuilding for Productivity Improvement –January 3, 2006 & February 8, 2006 at USC Retreat House, Talamban Cebu City, Philippines
2. Leadership & Supervisory Skills Program –September 8, 2006 to October 13, 2006 at DEPED-ECOTECH Center Lahug Cebu City, Philippines
PERSONAL INFORMATION

Visa Status:          Transferable Visa​   Residence Location: ​Dubai,U.A.E. Sponsorship