Mylene L. Gaor

Sohar, Sultanate of Oman

Email:  [email protected]

Mobile No. +96893306249

OBJECTIVE:

To obtain a challenging position that will best suit my knowledge and qualifications in a well established company where my background will be utilized and enable me to expand my knowledge in areas where it is applicable.

WORK EXPERIENCED:

February 2011 till date:

Jindal Shadeed, OMAN

Junior Executive – HR (Recruitment & Training)

–          Complete recruitment process.

–          Sorting CV’s from CV Bank.

–          Prepare and send offer letter.

–          Collecting job applications through various means and short listing the same as per job descriptions /specifications.

–          Arranging preliminary interviews & scheduling interviews.

–          Arrangement of Induction programs for all newly hired employees.

–          Recommend and scheduling of different trainings and development courses for the employees according to their job requirement. Looking after all training and development activities of the organization. Takes charge of the training department both internal & external.

–          Giving Orientation / Induction to the newly hired employees and coordinating the Corporate Induction program.

–          Prepare letters and memos as requested by the department head/s.

–          Provide administrative support like accommodation arrangement for new employees, guest, trainers, issuance of simcard and mobile, food arrangement, hotel booking, etc.

–          Provide assistance to the HR Manager in respect of preparing HR Action forms such as new appointments, contract, approved changes in employee’s status, etc.

–          Help with initial screening of candidates for open positions.

–          Make travel arrangements and act in a key contact role for department associates regarding travel and reimbursement claims.

–          Coordinating with travel agent to ensure travel agreements are honored.

–          Process employee’s claims on a day to day basis i.e. expense claims and reimbursements.

–          In charge for the visa renewal process of employees and their families.

–          Coordinate with PRO for the exit cancellation letter of employee who resigned.

–          In charge for the Master Data or employees details in SAP.

–          Creates and hires employees through SAP ERP system.

–          Entering leave application (any kind of leaves) in ERP system and checking the attendance on daily basis.

–          In charge for sending birthday and marriage anniversary details to employees via company’s portal.

–          Maintaining and updating details of employees mobile number, email address, master data, ticket records, expense claim and reimbursement, resigned employee list, etc.

–          Key point for employees complete joining formalities (medical report, visa, ticket, transportation, accommodation, joining kit, plant familiarization, departmental induction, safety induction, punching for attendance, bank opening account, etc.)

–          Giving support to training team like logistic arrangement.

–          In charge for employees PME (Periodical Medical Examination) yearly.

–          Filing of documents from time to time.

–          In charge for employees 3 months’ probation period and annual review for  trainees.

–          Support and assist Head of Training for Spot Award & Thank You Card preparation on monthly basis.

–          Coordinate with Payroll Dept. for exit ticket of employee.

July 01, 2009 – June 30, 2010

Kobe Steel Sohar Projects & Company LLC., OMAN

Administration Officer

–          Arrange appointments/schedule of top management meetings with the contractors.

–          Takes charge of the complete filling system from suppliers/contractors.

–          Responsible for all incoming and outgoing correspondences/documents, mails, and emails.

–          Carries out other secretarial and administrative functions that maybe assigned from time to time.

–          Takes charge for hotel and travel arrangement.

–          Update employee’s files/list.

–          Monitor employee’s attendance and leaves.

–          Preparing and maintaining records of fuel use by drivers.

–          Maintains a record from logbook for all the incoming documents.

–          Keeping and maintaining records of employee’s mobile charge and reimbursement.

–          Communicates with the PRO for arranging visa of the newly hired employees.

–          Takes charge for the suspense account of the company.

–          Responsible for ordering and checking office supplies from suppliers.

–          Maintain stationary cabinet.

–          Maintain copies of all forms (Leaves, Air ticket, Petty cash request etc. )

–          Maintaining employee mobile telephone and personal bills.

–          Act as document controller for all the important documents in document room.

–          Coordinate and prepare deliveries and packages (DHL, FedEx, etc. )

–          Ensure proper management of files – both paperwork and computerized.

–          Screen telephone calls, take messages and initiate follow-up action appropriately and to re-direct complex enquiries to direct personnel and respond independently when possible.

–          Updating daily attendance through database.

April 2007 – June 27, 2009

Shadeed Iron & Steel LLC

Human Resource Assistant, OMAN

–          Handling recruitment, Advertisement, sorting CV’s.

–          Prepare and send offer letter.

–          Monitor and update employee’s attendance, leave and medical in coordination with insurance agency.

–          Updating the insurance company for the addition/deletion of the members

–          Prepare letters and memos as requested by the department head/s.

–          Prepares payroll. Calculates employee’s new salary, allowances and other entitlements.

–          Takes charge of the complete filling system, suppliers/contractors and files, as well as maintaining confidentiality.

–          Handling all confidential letters/contracts of the company.

–          Provide administrative support like filling, faxing, recording and data encoding.

–          Responsible for all incoming and outgoing correspondences/documents, mails (FedEx, DHL, etc.), medical and emails.

–          Maintain staff’s birthday list.

–          Maintain and update the staff/office/client phone number list.

–          Maintain all reception files.

–          Maintaining HR Policies relating to annual leave, allowances, sick leave etc.

–          Provide assistance to the HR Manager in respect of preparing HR Action forms such as new appointments, contract, approved changes in employee’s status, etc.

–          Follow-up with office cleaner to satisfy cleanliness standards.

–          Order, stock and track office supplies.

–          Help with initial screening of candidates for open positions.

–          Make travel arrangements and act in a key contact role for department associates regarding travel and reimbursement claims.

–          Develop relationships with preferred hotel and travel (air) partners, working with travel agent to ensure travel agreements are honored.

–          Copy, fax, scan appropriate information / documents.

June 1, 2005 up to October 2006

East Satellite Apparel Corporation, Philippines

Human Resource Assistant

–          Handling recruitment and sorting CV’s.

–          Handling all confidential letters.

–          Making employees file updated from time to time.

–          Conducting orientation to the new employee.

–          Prepares payroll.

–          Checking attendance department by department.

–          Monitor employees leave and absences.

July 1998 up to May 2005

Sejin Apparel Corporation, Philippines

Office Personnel

–          Process time record of employee and leave application.

–          Handling recruitment and shortlist candidate.

–          Process employee benefits.

–          Responsible for all incoming and outgoing correspondences/documents, mails, parcels, and faxes,

–          Prepare letters and memos.

–          Takes charge of the complete filling system.

–          Carries out other secretarial and administrative functions that maybe assigned from time to time.

–          Prepares payroll.

–          Filing and preparing memos/letters.

EDUCATIONAL BACKGROUND:

College         :           Jose Rizal College

(March 1998)

Course         :           Bachelor of Commercial Science

Major in Computer Science

SPECIAL SKILLS:

Computer knowledge

– MS Windows, MS Office (Word, Excel, PowerPoint), MS Access, MS Outlook and Internet Explorer

– Knowledge in SAP

CHARACTER REFERENCE:

– Furnished Upon Request

PERSONAL DATA:

Date of Birth                                    :           January 29, 1976

Age                                       :           42

Height                                  :           5’2

Weight                                 :           110 lbs.

Civil Status                           :           Married

Language spoken                 :           English & Tagalog & Basic Arabic

Nationality                           :           Filipino

Passport No.                          :            EC6861038

Passport Issue Date              :           February 26, 2016

Passport Expiry Date            :           February 25, 2021

I certify that the above information is true and correct.

Mylene L. Gaor

Applicant