Cardno Emerging Markets Services Phils., Inc.

Administration Officer

18 March 2013 -Present

• Arrange airport transfers and hotel bookings for Cardno guests if requested.
• Prepare and submit purchase order for office supplies, IT hardware and project requirements.
• Monitor and make sure there are enough office supplies.
• Route vendors invoices through VIR to process the payments.
• Handle the Cardno Manila assets inventory including tagging of property and updating the asset registration from time to time.
• Prepare gate pass for purchased and pull-out equipment for repair.
• Coordinate with service provider for repair and maintenance of office equipment and facility within Cardno office.
• Secure work permit from Building Administrator for office repair, maintenance and renovation works.
• Coordinate with telecoms service provider for application of company mobile, renewal of contract per assignee, changes of assignee name and request roaming services for staff travelling overseas.
• Provide reception work if the Receptionist is unavailable, includes screening of incoming calls, receives and log incoming document, accepts meeting rooms reservation and drivers’ schedules.
• Prepare asset transmittal for issuing computer equipment, mobile and other office equipment for the staff.
• Provide admin support for the projects if needed.

Century Properties Management Inc. 
Staff Assistant 

11 January 2013 –15 March 2013

• Ensure that Ground Floor Lobby/Admin Office premises are always manned and properly maintained by the housekeeping personnel at the start of the day’s work.
• Ensure availability of timekeeping materials to the assigned personnel every 15 days.
• Ensure prompt submission of timekeeping materials at the Admin Office.
• Serves as the front liner of the Building Administration Office by receiving, acting on or transmitting all complaints/inquiries from unit owners, guests or visitors.
• Receives and properly screen in coming telephone calls/message.
• Check and retrieves e-mail message on a regular basis.
• Assist the tenants/guests in the processing of application for Car Stickers/Vehicle Passes/Function Rooms & Facilities reservations.
• Prepares all necessary report/correspondence as required by the BOD or PM. Typing reproduction, finalization and distribution of documents.
• Development and maintenance of an efficient document filing and retrieval system.
• Needed office supplies and materials are available.
• Handles appointment scheduling for the Property Manager (PM) and other property related meetings/seminars and prepares minutes as required.
• Assist all other members of the office as the exigencies of the work so requires such as Annual General Meeting (AGM).
• Handling Petty Cash Fund.
• Attend Corporate Activities required such as SAs monthly coordination meeting/workshops.
• Assist the tenants and owners to process the move-in and move-out clearance form, make sure that there’s no outstanding payment before the move-in and move-out of the tenants.

Cowater International Inc.

Strengthening Internal Control and Internal Audit in DSWD
Funded by AusAID

01 September 2011 – 29 June 2012 
Administrative Assistant 

• Assist the Team Leader and the Expert in Internal Controls in the preparation of project correspondence;
• Provide administrative support in formatting project reports and manuals;
• Ensure establishment and maintenance of efficient administrative and financial record-keeping systems including filing, inventory and other administrative or financial related matters;
• Assist with logistics (setting up meetings, local travel, hotel bookings, workshops and training;
• Liaise with Cowater HQ for administrative, financial and other matters;
• Maintain accurate and up-to-date inventory of project physical resources;
• Administered petty cash and prepare Petty Cash Reports;
• Request every month the approved estimated project expenses;
• General administrative support to the Project Team; and
• Undertake other duties upon request of the Team Leader.

Management Systems Int’l

Integrity Project Administered by USAID

03 November 2009 – 16 September 2011 
Human Resource and Office Assistant 

• Ensure that the required advertisements for future openings are drafted, approved, and publish according to USAID rules;
• Coordinate and schedule interviews for short listed applicants with CM and/or SA;
• Ensure that the Project-selected applicant completes the EBD (USAID Form 1420) to the specific standard required by USAID;
• Verify the specifics of the completed EBD with the applicant’s CV and coordinates corrections with the applicant in cases of discrepancies;
• Verify the employment and the salary histories of the applicant;
• Negotiate with the applicant regarding compensation using the amount authorized by the Finance Department or the approved compensation plan;
• Submit the results of the Finance Office and applicant negotiations and the necessary employment documents to the Chief of Party (COP) or Director of Procurement, as appropriate, for further processing of the USAID employment approval through the HO.
• Receive all incoming call and forwards them as appropriate;
• Received and attend to visitors of the project office ensuring that the reception desk is consistently covered during work hours;
• Provide message handling service for all team members;
• Maintain a central appointments calendar for the project;
• Provide typing and encoding services for the project as requested;
• Process and distribute all incoming mail, correspondence and pouches and prepares outgoing international mail pouches;
• Serves as office supplies custodian ensuring adequate supplies are always on hand through an effective logistics inventory system; and
• Complete other tasks requested by the Chief of Party.

Management Systems International

Millennium Challenge Account Philippine Threshold Program

Administered by USAID

26 November 2007-29 May 2009 
Human Resource Assistant / Executive Assistant 

• Based on the Work Plans of various components, formulate and regularly update the recruitment plan/schedule;
• Ensure that the required advertisements for future openings are drafted, approved, and publish according to USAID rules;
• Coordinate and conduct the initial screening and initial interviews of all acceptable Project applicants;
• Assist the Component Manager (CM) or Senior Advisor (SA) to construct lists of highly qualified (short-list) applicants;
• Coordinate and schedule interviews for short listed applicants with CM and/or SA;
• Ensure that the Project-selected applicant completes the EBD (USAID Form 1420) to the specific standard required by USAID;
• Verify the specifics of the completed EBD with the applicant’s CV and coordinates corrections with the applicant in cases of discrepancies;
• Verify the employment and the salary histories of the applicant;
• Use the appropriate salary compensation plan provided by the MSI Home Office (HO) and coordinates with the HO that the compensation to be negotiated with the applicant is within the range prescribed by the HO;
• Negotiate with the applicant regarding compensation using the amount authorized by the Finance Department or the approved compensation plan;
• Submit the results of the Finance Office and applicant negotiations and the necessary employment documents to the Chief of Party (COP) or Director of Procurement, as appropriate, for further processing of the USAID employment approval through the HO
• Maintain technical and project-related files, including but not limited to communication logs, filing systems and progress trackers.
• Submission of weekly reports to USAID, including the Look Ahead Calendar, success stories and maintaining the list of law enforcement trainings.
• Coordinate project transportation with project vehicles.
• Set appointments, organize meetings and coordinate schedules for COP and DCOP.
• Perform other tasks that may be assigned by the Project Manager, DCOP and COP.

TCGI Engineers

16 March 2005 – 25 November 2007 
Secretary to the Project Manager

• Handle all project-related communication
• Performs assigned typing / encoding works.
• Prepare the reproduction, collation and binding of documents such as project submittals, reports, etc.
• Handles filing system in compliance to ISO 9001:2000
• Encodes owner supply materials through SAP
• Prepares meeting minutes and monthly reports
• Prepares transmittals, memos and letters.

Philippine Psychological Corp.

1 February 2004 -15 March 2005 
Administration Assistant and Testing Coordinator

• Administers psychological tests for industrial and educational purposes.
• Conducts interviews for “Level A” (clerical and entry level positions) and “Level B” (technical positions).
• Score tests results for all levels of individual and group clients (industrial, educational and special / clinical).
• Handles inquiry calls and direct calls to the assigned personnel.
• Acts as receptionist to industrial clients during testing.
• Assigns psychometrician to handle client cases and follow up their psychological reports during due dates.
• Prepares manual reports of various achievement test and school ability tests.
• Logs and turns over finalized reports to the accounting division for release.
• Monitors and prepares the services provided and the number of served clients on a weekly basis.
• Files pertinent documents for the Technical Division
• Prepares and fax company proposal for interested clients.
• Request test materials the day before testing and prepare testing room and other needed materials on the day of testing.
• Report to EVP about Technical Division’s activities.

Philippine Psychological Corp.

3 June 2003 – 31 January 2004 
Field Testing Assistant

• Prepare test booklets and answer sheets for school testing.
• Administers school testing.
• Inventory the used and unused materials after testing.
• Check and score test booklets assign each day.
• Norms and scale of students score.
• Encode student’s scores.