CAREER OBJECTIVE:
Seeking an Administrative Assistant position with a company that will allow me to fully utilize my skills and abilities in communication, organization, and problem solving and where my professional experience and education will allow me to make an immediate contribution as an integral part of progressive company.
KEY SKILLS:
 

 

Knowledge in SAP System, Oracle & Sage System
Proficient in English both in written and oral communication
Proficient in MS office applications [Word, Excel, Power point]
Have ability to work under pressure
Result-oriented team player with good interpersonal skills and desire to endeavor for continuous improvement
Highly self-motivated, committed and resourceful with initiative and drive to deliver organize
Bachelor of Science in Business Administration Major: Marketing Management
EDUCATIONALBACKGROUND:
Pamantasan ng Cabuyao
2006-2010
Female
Single
April 04, 1990 English, Tagalog
PERSONALINFORMATION:
Gender Status Birth Date Language
: : : :
References will provide upon request***
KRISTINE P. CASTOR
+63 9774574494 Visa Status: Tourist Visa +971 52 899 4356 Currently Living: Philippines [email protected]
PROFESSIONAL EXPERIENCES
SHAMI GOURMET RESTAURANT – October 2016 – January 2019
Dubai , UAE
Receptionist cum HR and Administrative Assistant
Receptionist Duties and Responsibilities:
 Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.
HR & Admin Assistant Duties and Responsibilities:
 Administrative Assistant/Executive for our company to handle the Group Administrative task.
 Maintain and update employees personal files
 Liaise with the PRO in processing of the employment visas, medicals,
transfers, cancellations and renewals of documents of employees.
 Monitoring of employees Labour card, visa & passport expirations.
 Maintain and organize all employee personnel files. File various
other HR documents and correspondence in a timely manner in
accordance with established policies and procedures.
 Ensure that employees documents are filed in the personal files and
its updated
 Maintain the soft copy of the Employee’s details and documents
 Medical Insurance addition, deletion, and claims processes
 Provide documents as requested by HR Management
 Flight ticket booking.
 Updating weekly schedule in the system for all the staffs and
monitoring of attendance on a daily, weekly & monthly basis.
 Preparing payroll every 1st week of the month.
 Monitoring of the Employee’s leave file; Sick leave, Emergency Leave
& Vacation Leave
 Monitoring for all the Company Licenses
 Monitoring of Vehicle License and fines records
 Advance Excel Skills. Documentation.
 Maintains safe and clean reception area by complying with procedures, rules, and regulations. Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
 Prepare certificates for the employees i.e. employment certificates, bank letters, NOC, etc
Account Assistant Duties & Responsibilities:
 Daily Sales Reconciliation for each branches
 Daily Online Ordering Reconciliation
 Preparing Sales Invoice based on the delivery notes
 Preparing Statement of Accounts for each Customers
 Preparing Purchase Invoice per each supplier in the system
 Checking all the Supplier statements of accounts if tally on the
system
Purchase Assistant Duties & Responsibilities:
 Coordinates with the Store Keeper for the orders
 Preparing LPO for the orders and send it to each suppliers
 Searching for other suppliers and compare which have competitive
prices

SAIFEE SHIP SPARE PARTS AND SHIP CHANDLER LLC – Dubai, UAE LOGISTICS ASSISTANT
JULY 2015 – MAY 2016
Duties and
            
Responsibilities:
Coordinating with the ship agents for the ETA/ETD & boat arrangement details.
Updating system for the ETA received per vessel from the ship agents
Maintaining record of vessel’s ETA and Port of Call.
Preparing Loading List based on the ETA received and to be send to all operations.
Preparing NOC (No objection Certificate) for Jebel Ali Port from ship agents.
Preparing Local Gate Pass for Jebel Ali Port shipments.
Daily Monitoring of urgent shipments
Daily Loading Report for update in system and for sending to management
Manage Container Loading and Return Container report
Manage Boarding report and Driver’s report for coordination to accounts department
Sales Order entering in the system
Manage and monitoring of Original Delivery Notes with complete sign and stamp of deliveries Other documentations
SMART ELECTRONICS MFG SERVICES PHIL., INC – Philippines (Formerly) SAMSUNG ELECTRONICS PHILIPPINES MFG., CORP. LOGISTICS STAFF
Duties and Responsibilities:
 Strategic Planning, Innovation Plan drafting
 Analysis of previous quarter performance and action plan data
 Monitor overall Import Shipments and ensure on time arrival at factory
 Sending of shipment status to all concerned department
 Responsible for all inquiry of all concerned department
 Coordinates with Person In Charge and 3rd Party Logistics
 Check & upload importable item for Automated Import Permit application
 Responsible for ZONE manager approval for regulated items
 Responsible for tracing and sending the actual status of shipment
 Coordinates with compliance group
 Prepares 3rd Party Logistics Evaluation for import
 Manage ERP System (SAP System) for new process of LCC Verification
 Update Cost Master and Tariff Master for New Rates and Routing in SAP System
 Freight invoice verification and prepares payment request
 Prepares logistics cost forecast and measure accuracy
 Monthly Accrual; for posting of unbilled billings
 Monthly Closing Activity
 Summarize import shipment and apply inland marine insurance
 Booking request and shipment monitoring for Export shipments [Courier & Forwarders]
 Prepare Monthly and Weekly Volume Forecast
 Monitor Air shipments ratio and analysis
APRIL 2011 – JUNE 2015
PANASONIC INDUSTRIAL ASIA PTE LTD, Philippines Customer Service Support
To accomplished works and projects assigned by the sales assistant
TRAININGS
SAN MIGUEL YAMAMURA PACKAGING CORP – Philippines
OJT – Operating, Planning and Controlling
SAP System [Logistics Execution] Supply Chain Management
MAY 2010 – DECEMBER 2010
December 2009 – March 2010
January 2013 June 2012
I hereby certify that above information are true and correct to the best of my knowledge and belief.