Education

June 2002 - March 2006 Bachelor of Science in Nursing at Davao Doctors College

Experience

July 2018 – Present Secretary / Sales Coordinator at MedLab Medical Equipment Trading LLC

Ø  Greet and attend to guests that comes in the office and address inquiries of walk-in visitors
Ø  Address phone call enquiries by handling customer with care and respect, in terms of urgency of request; enhance great assistance and coordination with clients to uplift good service and maintenance; extend cooperation towards the concern department for a particular inquiry/inquiries from clients
Ø  Sending emails as directed and approved by the Managing Director and/or Sales Manager
Ø  Provide support to the team on their tasks such as: preparing and sending email to clients as per their request on their behalf, scanning/printing documents, etc
Ø  Preparing quotations, delivery notes and invoices for responsible sales person to deliver to clients and/or send copy to clients thru email
Ø  Arranging for document and stock item movement outside of the office by preparing items for delivery and updating the system for stocks list movement
Ø  Maintaining data sheet which consists monthly list of quotations, delivery notes, invoices, receipts, and purchase orders
Ø  Do simple accounting of client’s account, supplier’s account and office expenses
Ø  Follow up with sales team  regarding clients due payment(s) and arranging for cheque collection and/or deposit
Ø  Keep clients and suppliers files in respective folders in the system and hard copy files in file cabinets
Ø  Attending in-office meetings and outside office conferences with the team

April 2014 – August 2017 Events Planner/ Organizer at Freelance Events

Ø  Meeting clients and discussing their needs and present ideas for their requirement (event details, proposal and budget planning)
Ø  Planning and coordinating with the team – staff, suppliers, venues, food, entertainment (designation, negotiation, preparation)
Ø  Checklist for the flow of events and final meeting with all involved in the event
Ø  Organizing the whole event

October 2015 – January 2016 Volunteer Nurse Assistant at Heramil Hospital

Ø  Daily checking of patient’s vital signs during shift hours
Ø  Provide patient care during hospital confinement
Ø  In-charge in assisting medicating nurse in preparing and administering medicines to patients
Ø  Labeling and updating patient’s medicine tray and reporting to nurse on duty quantity of medicines every start and end of shift

December 2011 – December 2013 Executive Secretary/ Administrative Assistant at KC International

v  Administrative & Secretarial Support

Ø  Attending in-office employee meetings of Managing Director and take notes & submit minutes of meeting (MOM) to meeting attendees
Ø  Fix appointments and communications in behalf of the team and confirming with both parties and set alarm in calendar for the confirmed meeting
Ø  Reminding Managing Director of meetings/ appointments in the morning and/or an hour before the scheduled time
Ø  Sending emails as directed and approved by the Managing Director (MD) or Business Development Manager (BDM)
Ø  Greet and attending to visitors that comes in the office
Ø  Answering calls & directing them to respective person in office ; address enquiries from prospective clients about our services
Ø  Arranging for document movement outside of the office by courier/ messenger
Ø  Sorting & distributing incoming posts and organizing and sending outgoing posts
Ø  Follow up with clients due payment(s) and arranging for cheque collection and/or deposit
Ø  Provide support to the team on their tasks such as: typing, editing, scanning/printing, formatting documents, etc

v  Office Management
Ø  In-charge with cleanliness, decorations & organizing of the office
Ø  Prepare things needed for special functions in the office like birthdays or holiday celebrations
Ø  Coordinate with the messenger/office boy in maintaining cleanliness in the office and contacting with utility group of the building
Ø  Maintain monitoring sheets for daily & weekly pantry/stationery items that is brought in the office and monthly inventory of office assets
Ø  Keep clients files in order and numbered in file cabinets and monthly checking of folders in proper places

v  Data Encoder
Ø  Maintaining and updating office directory
Ø  Designing & circulating internal newsletter
Ø  Preparing & sending greeting cards to clients and associates on special occasions
Ø  Preparing invoices and receipts and send copy to client(s)
Ø  Maintaining data sheet which consists yearly list of invoices, receipts, schedule, client agreement details, and monthly expenses
Ø  Maintaining petty cash and filing of expenses