SHARA JANE MERCADO GRAFIL

198 Private Road Hulo, Mandaluyong City

(+63949) 575-3202

[email protected]/[email protected]

OBJECTIVE

To obtain a position where I can maximize my organizational and interpersonal skills and to take up challenging tasks and assignments where I can contribute to the growth of the organization.

EDUCATION            2008-2012                 Rizal Technological University

Bachelor of Science in Psychology

Boni Avenue, Mandaluyong City

CMCS Scholar (SY 2009 – 2012)

October 2014            Professional Eligibility Civil Service Exam Passer

WORK EXPERIENCE

E-konflux Solutions, Inc. (Telephilippines Inc.)

January 2019-Present

HR Specialist

Salustiana D. Ty Tower 104 Paseo De Roxas, Makati City

Duties & Responsibilities:

–          Reports directly to HR Supervisor

–          Responsible for update of SSS, Philhealth, HDMF and BIR of newly hired employees

–          Tracks, monitor, collates and prepare transmittal of all government related benefits applications (SSS Sickness and Maternity, SSS and HDMF loans)

–          201 Files and monitoring and organization

–          Prepares and consolidates enrollment/deletion/Upgrade and Downgrade reports for HMO and Insurance to be sent to the providers

–          Requests for profile creation of new hires in the system; facilitates any information update of employees in the system

–          Collects and ensures completeness of all primary and secondary requirements of newly hired employees

–          Coordinates with HMO and Insurance providers for related concerns of employees

–          Prepares and endorses HMO dependent enrollment reports for processing, collates and transmits claims reimbursement application of employees to the concerned unit

–          Ensures that termination of employees and no hires in the system are processed on a daily basis and reports it to the team at the end of every shift

–          Prepares and updates payroll reports every cut-off to be sent to the Payroll Team

–          Manual timekeeping of employees’ work hours before we transferred to a more efficient timekeeping system

–          Prepares and consolidates timekeeping file for final pay releasing every month and endorse them to the Finance team for processing

–          Prepares and consolidates remittance files for government mandatory benefits (SSS, Philhealth, HDMF) to be endorsed to Finance for processing of payment

–          Attends to and responds to all employee concerns and queries

Auskills Incorporated

September 2018 – December 2018

HR Specialist

Mckinley Parkway, BGC, Taguig

Duties & Responsibilities:

–          Reports directly to HR Manager

–          Responsible for recruitment activities such as maintenance of Jobstreet account, posting of job ads, shortlisting candidates for vacant positions, scheduling initial and final interviews, conducting initial interviews for rank & file posts

–          Maintains manual recruitment database for proper monitoring and pooling

–          Prepares and facilitates Job Offer for successful applicants, ensures completeness of pre-employment requirements before onboarding, prepares and facilitates NEO and Contract Signing upon onboarding

–          Maintains and updates the employee masterlist

–          Systematic organization of 201 files

–          Proper dissemination and implementation of company policies

–          Monitoring policy violations, preparing notices for violations incurred by employees, serving of notices to concerned employees, updates the violations monitoring file

–          Responsible for documentation on employee movements (regularization and promotion); prepares the performance appraisal forms for evaluation of immediate supervisors of concerned employees; assists the HR Manager for the sit-down meeting regarding finalization of regularization or promotion, prepares final Notice of Personnel Action for conforme of employee

–          Prepares the documents for contribution remittance of Statutory Benefits then forward to Accounting for processing of checks and payment

–          Timekeeping for payroll then forward accomplished payroll template to Accounting for verification and final processing

–          Assists the HR Manager in facilitation of trainings for employees

–          Assists and attends to concerns of employees regarding their employment

–          Other admin tasks that may be assigned from time to time

EEI Corporation – Sunshine Fort & Big Apple Project

March 2018 – August 2018

HR Services Assistant

7th & 8th Ave cor. 36th St. BGC, Taguig

Duties & Responsibilities:

–          Acts as the HR-In-Charge at site who oversees the mobilization and demobilization of all project personnel

–          Reports directly to the Project Manager and HR mother unit at the main office with regards to the overall facilitation of all project personnel

Emerio Philippines Inc.

November 2017 – March 2018

Employee Relations Associate

UG 52&53 Eton Cyberpod Corinthian, Ortigas Ave, Quezon City

Duties & Responsibilities:

–          Reports directly to ER Team Lead

–          Responsible for overseeing employee relations of consultants deployed to different accounts assigned to me

–          Checks completeness of Pre-Employment Requirements upon submission especially SSS, Pagibig, Philhealth and TIN

–          Responsible for creation and maintaining of employee 201 files

–          Conducts NEO (New Employee Orientation) of consultants for onboarding to accounts assigned to me

–          Endorses new consultants to their supervisors or PICs in their respective accounts on their first day of work

–          Attends to all HR concerns of consultants; regularly visits all consultants on accounts I handle; meets with consultants at client offices or Emerio office regarding contract engagement or any other concerns related to their employment

–          Coordinates with Business Development Managers of accounts I handle regarding onboarding and off boarding of consultants

–          Implements company rules & regulations through consistent monitoring of consultants’ performance and disciplinary management

–          Serves notices of warning or suspension to consultants who violated any company/client policies; escalates disciplinary or professional cases to Team Lead for major cases and assists in the due process

–           Monitors probationary employment of consultants and prepares all necessary documents upon regularization or increase in salary

–          Responsible for the contract signing of consultants for extension, regularization or salary increase

–          Responsible for Timekeeping of all consultants assigned under my accounts; compiles all DTRs submitted to validate their attendance vs. work schedule; validates applied leaves or rendered overtime as inputted in their DTR; computes total hours worked by employees using our template

–          Ensures accuracy and timeliness of timekeeping and forwarding final DTR compilation of all my accounts to Finance department for Payroll

–          Monitors and submit list of consultants for HMO Enrollment upon completion of 6 months employment; distributes the Health cards and Dental cards upon availability

–          Performs other administrative/clerical tasks when needed

EEI Corporation – Fame Residences Project

October 2015 – July 2017

HRD Clerk/Field Admin

Mayflower St. Brgy. Highway Hills Mandaluyong City

EEI Corporation – Uptown Tower 3&4 Project

July 2014 – September 2015

HRD Clerk/Field Admin

36th St. cor. 11Th Ave. Bonifacio Global City, Taguig

EEI Corporation – Festival Supermall Expansion Project

June 2013 – January 2014

HRD Clerk/Field Admin

Civic Drive, Filinvest City, Alabang Muntinlupa City

Duties & Responsibilities:

–          Assists the HR-In-Charge at site in the mobilization and demobilization of employees

–          Reports directly to the Project Manager and mother unit at the main office with regards to the overall facilitation of all project personnel

–          Monitoring of daily manpower, absenteeism and tardiness (for submission to client and Group Manager)

–          Prepares needed documents and attachments for transmittal of employees’ membership, update and loan applications (SSS, PAGIBIG, PhilHealth, BIR and others)

–          Monitoring and implementing of company rules and regulations

–          Prepares, initiates, serves memorandum in coordination with immediate superiors and Department Heads with regards to employees’ tardiness report and absences for monitoring of its disciplinary action and other violations to the company rules and regulations

–          Encoding and updating of employee information on the centralized HR information system

–          Maintaining and filing of 201 files

–          Assists in the recruitment process of staff and admin workers

·         If application came from the project site, resume (staff positions) and bio-data (skilled positions) will be pre-screened by site HR; qualified applicants will be endorsed to the concerned department at site with manpower request for interview and/or trade test; qualified candidates will then be endorsed to the Recruitment team at the main office for processing of their application (Other examination or assessment, Job Offer and Submission of Requirements)

·         For local hires (applicants processed directly at site, usually for skilled positions): Issue pre-employment requirements checklist and referral for medical; Ensure completeness of requirements upon submission; Prepare employment contract for signing; Issuance of ID and enrolment in biometrics

–          Orientation of newly hired staff and admin workers once officially endorsed by the head office for deployment at project site

–          Prepares daily, weekly and monthly reports such as DOLE termination report and SSS R1-A for submission to mother unit at head office

–          Prepares notices of demobilization and clearances of outgoing employees

–          Assists head office in the Performance Management System (PMS) for the employees’ performance rating evaluation; Distribute performance rating forms to employees and immediate supervisors; Ensure that all performance rating evaluation are accomplished and reviewed by the department heads and Project Manager at site before submitting to Head Office for further deliberation

–          Assists head office in distributing HMO enrollment forms to newly regularized employees at site for submission and processing; Distribute HMO cards upon availability

–          Prepares and posts internal memorandum on announcements regarding holidays, new policies from head office or project site, reminders on upcoming events, health-related topics from site clinic, etc.

–          Assists in event/s or activities at project site such as first-pouring ceremony, topping-off ceremony, Christmas party, Summer Outing/Team Building, and sports recreation programs

–          Assists in the administration of camp and supervision of site clinic and services, canteen facilities and services

–          Prepares and issues project passes to subcontractor employees after orientation

–          Performs other administrative tasks when needed

iOPEX Technologies Inc.

February 2013 – May 2013

Executive Resume Harvester

5th Avenue cor. 26th St. Bonifacio Global City, Taguig

Duties & Responsibilities:

·         Sourcing and collating vacant jobs for a specific international job site

·         Filtering of the sourced jobs according to the site’s standards

·         Posting of thoroughly-filtered jobs on the site

·         Accomplishing and targeting the daily, weekly and monthly quota of approved posted jobs on the site

SKILLS AND ABILITIES

·        Proficient in reading, writing and speaking Filipino/Tagalog and English

·        Microsoft Office programs especially MS Word, MS Excel and MS PowerPoint

·        Fully-knowledgeable in administering and interpreting projective tests, personality tests and intelligence tests

·        Effective decision-making and problem solving skills

·        Accurate and attentive to details

·        Adaptable and flexible in different kinds of situations

·        Ability in handling work pressure

PERSONAL DATA

Age                       : 28 yrs. old

Gender               : Female

Date of Birth  : July 17, 1991

Birthplace       : Jose Fabelia Hospital, Manila

Civil Status      : Single

Religion            : Roman Catholic

Height                 : 5’2”

Weight               : 140 lbs.

CHARACTER REFERENCES

Aileen Lipar

HR-In-Charge, EEI Corporation

12 Manggahan St. Bagumbayan Libis Quezon City (Main office)

+639289198538

Olivia De Asis

HR Manager, Auskills Incorporated

Mckinley Parkway, BGC, Taguig

+639171401329

Elizabeth Viray

HR Officer, E-Konflux Solutions, Inc. (Teleperformance)

+639471643844

Shara Jane M. Grafil

Applicant