VIVIAN C. CORTAN

Villa La Prinza, Brgy. Prinza, Calamba,  Laguna

Mobile No.: (+63)0949-471-7949/(+63)917-598-7422

Email Address: [email protected]

Position Applied for: Admin-HR Supervisor

(or Related Office Works)

OBJECTIVE: To find a job that would fit my qualifications and to contribute my knowledge and skills to help the company achieve their mission/vision.

EMPLOYMENT BACKGROUND

Jul. 2009 – present Admin/HR Supervisor – YOUNG SHIN TRONICS INC.

HR/ADMIN JOBS:

1. Overall in-charge in recruitment and hiring

2. Oversee the recruitment through manpower agency

3. Review qualified applicants and conduct interviews

4. Conduct awareness training/orientation to the newly hired employees

5. Coordinates manpower agency for manpower planning

6. Coordinates security agency in assigning of company guards

7. Conduct evaluation of employees together the concerned department

8. Monitors and controls issuance of the company uniforms and requests

9. Checking all mandatory reports of employees;

10. Preparing/making contribution report

11. Processing of mandatories loan payments

12. Handles employees work related concerns and employment status

13. Oversee monitoring of employees, guards and  facilities

14. Controls of Integra Payroll master system;

a. Process timekeeping and payroll

b. Controls of masterfile of employees in Integra payroll system

c. controls of finger printing registration

d. keeps and monitors timekeeping ID’s records of employees

15. Controls all confidential information of the company

16. Keep 201 file of the Koreans

17. Prepares new and renewal VISA and AEP applications and documents of Korean national

18. Processing of new and renewal VISA and AEP applications at assigned government agencies

19. Controls administrative records

20. Responsible in making  the general Organizational Chart

21. Coordinates management and concerned departments/Sections for ISO activities

22. Supervises admin/HR section and coordinates all departments for company activities

23. Oversee and coordinates all departments in manpower planning

24. Work scheduling and updates manpower plan

25. Controls and keep the salary scheme of employees approved by the management

26. Assist all Koreans and employees concerns

27. Checks and monitors all company vehicles monitoring and reporting all concerns

a. Checking of the company vehicles monitoring (all issues)

b. Monitors all vehicles fleetcards monitoring

c. Provide assistance in reporting of all vehicle issues

d. Monitors all itinerary of the company vehicles

28. Monitors canteen concessionaire

29. Monitors Korean canteen (dining);

a. Checking of the weekly request and budget

b. Monitors/check all the items right after from the market (actual items vs. receipt)

c. Prepares/submit monthly menu as ordered by the general manager

d. Provide assistance and monitors all Koreans who eats lunch and dinner

e. Monitors daily the number of persons/customers who eats lunch and dinner

30. Responsible to do multi-tasking in the department

31. Other tasks that may be assigned by the Korean Managers

DCC JOBS:

32. Responsible for document control of internal and external documents of the company

33. Responsible for registration and distribution of documents

34. Responsible for disposing obsolete documents

35. responsible for the preservation of records and its disposal after the defined preservation time

36. responsible for the registration and safekeeping of all documents and records

37. Overall in charge to the document control center

38. responsible to ensure that all documents are audited or verified twice a year

39. Responsible to follow up  company rules and regulations and to the quality Policy

40. Responsible to follow the Quality Management System of ISO 9001:2015 requirements and the activities

IT JOBS:

41. Provide computer software support for the company

42. Monitoring and troubleshooting of computer network systems

43. Responsible for the basic operations of Information Technology including networking, computer support, and administrative system

44. Managing and maintaining the wired network physical infrastructure including the switches and router, the company’s internet connectivity, traffic management

45. Provide the support of printer installations and connections of computer clients

46. Coordinate internet source/s in facilitating the smooth utilization of internet connection

47. Provide assistance for the telephone line and local line installation and connection

48. Provide support in installing and connection of the cctv camera

49. Reviewing the cctv videos and records

50. Do other task as ordered by general manager

MAINTENANCE JOBS:

51. Provide the assistance in reporting all concerns related to machine, equipment and aircon units problem

52. Monitoring of the facilities such as comfort rooms, hazardous waste area  and reporting all concerns to maintenance section

53. Monitoring of aircon units functional and not in use units

54. Provide assistance in monitoring of fire extinguisher, allocations and refilling of units

55. Do other tasks as ordered by general manager

Sep. 2008 – Jun. 2009 Asst. Admin/HR Supervisor – YOUNG SHIN TRONICS INC.

DUTIES AND RESPONSIBILITIES:

· Supervise the whole section of Administration and  Human Resource

· Analyzing and planning the flow of manpower volume from all respective sections

· Assess/appraise all employees for their job performances and approved its recommendation with the General Manager

· ISO coordinator

· Coordinates PEZA for company permits processing

· Administer the approval of mandatory benefits of employees

· Controls/supervises the payroll system

· Handling two staff for administration and human resource department

· Managing of employees and employment status and other concerns

· Direct reporting to the General Manager

Document Control Center (DCC OFFICER)

· Responsible for document control of internal and external documents of the IMS of the company

· Responsible for registration and distribution of documents

· Responsible for disposing obsolete documents

· responsible for the preservation of records and its disposal after the defined preservation time

· responsible for the registration and safekeeping of CPAR/CLCA and ECN

· Overall in charge to the document control center ( DCC)

· responsible to ensure that all documents are audited or verified twice a year

· Responsible to follow the Integrated Management System of ISO 9001:2000, ISO 14001:2004 and OHSAS 18001:1999 requirements and the activities governed by the IMS programs

IT Functions:

· Monitoring and troubleshooting of computer network systems

·  Manage the Integra payroll system

May 2006 – August 2008 Admin/HR Officer – YOUNG SHIN TRONICS INC.

Unit 1 B6 L10 ACG Realty Bldg., CPIP, Batino,

Calamba, Laguna 4027, Phils. 0063

DUTIES AND RESPONSIBILITIES:

RECRUITMENT

· Responsible for all human resource activities to include employment, labor relations, and training and development.

· Coordinate and prepares recommendations for manpower request from requesting department/sections.

· Posting of hiring outside the premises.

· Interview job applicants; review application/resume; evaluate applicant skills and make recommendations regarding applicant’s qualifications.

· Conduct preliminary interview/pre-screening process.

· Requirements completion of newly hired employees.

· Design and conduct new employee orientations

· Initially train and orient the concerned employees regarding the company background and history, operational activities, rules and regulations.

· Prepare and maintain job documentation.

· Design and conduct new employee orientations

· Administer and explain benefits to employees

· Processing regulatory requirements of employees benefits (SSS/ PAG-ibig Fund/ PHIC/ BIR)

EMPLOYEES MONITORING

· Monitoring/updating daily attendance of all employees.

· Making monthly summary of attendances.

· Master list monitoring.

· In-charge for annual physical examination of employees

· Other concerned responsibilities

PAYROLL

· Time keeping / Payroll

ADMINISTRATIVE FUNCTION

· Processing of Korean 47a2 Visa to Philippines Economic Zone Authority (PEZA), CPIP and Manila Office  and Alien Employment Permit (AEP) to Department of Labor and Employment (DOLE)

· Processing of Korean Visa Waiver/Extension to Bureau of Immigration main office (Manila).

· Processing of Company Permit such as Building Permit, Occupancy permit and Permit to Operate to Philippine Economic Zone Authority (PEZA) main office, also include the processing of Environment Compliance Certificate (ECC) to PEZA and DENR.

· Responsible for making and maintaining approved Table of Organization

· Updating approved table of Organization for revision

· Monitoring of 5’s

· Provide advice, assistance and follow-up on company policies, procedures, and documentation

· Develop and recommend operating policy and procedural improvements.

· Coordinate management approval for implementing rules and regulations

· Coordinates management and concerned departments/Sections for ISO activities

· ISO Coordinator.

DOCUMENT CONTROL CENTER (DCC OFFICER)

· Responsible for document control of internal and external documents of the IMS of the company

· Responsible for registration and distribution of documents

· Responsible for disposing obsolete documents

· responsible for the preservation of records and its disposal after the defined preservation time

· responsible for the registration and safekeeping of CPAR/CLCA and ECN

· Overall in charge to the document control center ( DCC)

· responsible to ensure that all documents are audited or verified twice a year

· Responsible to follow the Integrated Management System of ISO 9001:2000, ISO 14001:2004 and OHSAS 18001:1999 requirements and the activities governed by the IMS programs

Feb. 2005 – Feb. 2006 Accounting Staff – ACC Storeshop – Mo. Ignacia St., Quezon City

· Prepares checks ready for release to suppliers

· Double check petty cash receipts and encode in the ACCPAC

· Ensure that all disbursements are recorded in the disbursement logbook

· Directly reporting to the finance Head

Oct. 2001 – Jan. 2005 Store Supervisor – ACC Storeshop Biñan, Fairview, Cebu Branch

· Oversee overall operations of the whole store

· Assess/forecast items to be ordered based on item movements or saleable

· Supervises the compliance of reports needed in the main office (e.g. cash reports, sales reports, consignment reports, etc.)

· Directly reporting to the operation manager

Apr. 2001 – Jul. 2001 Cashier/Service Advisor – Prowheels Inc., Pasig City

· Prepares daily sales report

· Encode and file documents

· Do other functions that may be assigned by the administrative officer

Apr.2000–Mar.2001 Finance Clerk – Camella Homes, Mandaluyong City Branch

· Release checks of contractors, brokers, refunds, employees and suppliers

· Transmit vouchers received from accounting

· Answering phones calls, encoding and filing documents

Sep.1999 – Mar.2000 Sales Staff, ERQC Travel Agency, Quezon City

· Issue airline tickets (Air Philippines, Cebu Pacific, Asian Spirit and Philippines Airline)

· Prepare daily and weekly sales report

· Responsible in preparing cash deposit slip

November 1998  On-the Job Training – Government Service Insurance System

· Encoding and filing documents

· Prepares report and answer telephone calls

· Do other function as may be assigned by the superior

TRAININGS AND SEMINARS ATTENDED

· Fire Drill – Young Shin Tronics Inc. May 17, 2006

· Developing Total Training Program – Macrovision Consultany June 16-17, 2006

· Chemical Drill – Young Shin Tronics Inc. December 04, 2006

· Fire Drill – Young Shin Tronics Inc. May 17, 2006

· Integrated ISO 9001;2000 – Young Shin Tronics Inc. April 30, 2007

ISO 14001;2004

ISO 18001;1999

· DCC Training (Document Control Center)- Macro vision Consultancy July 01, 2008

· EcoIndex Resource Recovery Event 2011 – LISP-1 Cabuyao, Laguna April 29, 2011

EDUCATIONAL BACKGROUND

1997 – 1999 Philippines Computer Learning Center – Naga City, Bicol

· Associate in Computer Secretarial

SKILLS/Prerequisite

· Computer Literate (MS Office)

· Manpower supervision

· Recruitment/ Labor relation

· Administrative functions

· Familiar with ACCPAC system

· Interpersonal skills

PERSONAL DATA

Date of Birth : June 22, 1979

Place of Birth : Sto Niño, Pili Camarines Sur

Civil Status : Single

Citizenship : Filipino

Religion : Roman Catholic

Name of Father : Mr. Pablo B. Cortan Occupation: Deceased

Name of Mother : Mrs. Fegenia C. Cortan Occupation: None

REFERENCES

Available upon request

I hereby certified that the above information are true and correct to the best of my knowledge and belief.

_______________________

Signature