Edwin L. Sepe

Mobile:  +971 55-318-7428

Email Add:  [email protected]

Applying for:      Tender Bid Documentation In-Charge / Senior Document Controller / Executive

Secretary / Accounting Staff / Logistics & Warehouse Supervisor

A clever professional with extensive technical experienced

Summary of Qualifications

·         With a technical experienced
Proven ability to do the job
·         Familiar with all office & management work
Self-motivated person
·         Hardworking and able to do multi jobs
Very flexible and value the importance of time and effort
Professional Experienced

Steel Construction Engineering Company LLC.

Abu Dhabi & Dubai, United Arab Emirates

Tender Bid Documentation In-Charge / Senior Document Controller (May 12, 2018 To Present)

(Preparing Documents for Commercial & Technical Proposal)

Primary Duties & Responsibilities:

Ø  Make and prepare documents for submission (e.g. tender documents, letters, memo, minutes of the meeting, shop drawing submittals, prequalification submittals, method statement submittals, RFI, work inspection request & other related documents).

Ø  Responsible of preparing all the Technical & Commercial documents submission as per requirements by the clients. (such as: Expression of Interest, Request for Quotation, Request for Information & Request for Tender)

Ø  Prepare index for tender and other related documents for technical & commercial proposals.

Ø  Facilitate the submissions online of the client’s portal and eSourcing Tejari (e.g. ADNOC, EMAAR, MUBADALA, AL HIKMA, MASDAR & EMPOWER)

Ø  Converting all the files to pdf and submit it in to a specific client’s portal such as: ADNOC, EMAAR, EMPOWER, GASCO, ADWEA, TRANSCO & other clients.

Ø  Encode, scan and logging-in all incoming and outgoing documents such as; Correspondences, Submittals, Mails and etc.

Ø  Manage the overall flow of documents and paper trail.

Ø  File and archiving documents in physical and digital records.

Ø  Maintain confidentiality around sensitive information and terms of agreement.

Ø  Manage to enter all the time sheets, requisitions and monthly payroll report in the ERP Systems (An ORACLE SOFTWARE).

Ø  Arrange and prepare a schedule for all the drivers.

Ø  Managing the office equipment, maintenance and other related activities related to company operation.

Al Ajab Galvanizing Company LLC.

Jubail Industrial Area II

Jubail, Saudi Arabia

Logistics & Warehouse Supervisor (October 2013 to December 2015)

Primary Duties & Responsibilities:

Ø  Responsible for supervising the shipping and storage of both black and galvanized materials.

Ø  Creates schedules and supervising employees particularly the trailer drivers, heavy equipment operators, forklift operators, material coordinators, watchman, material dispatchers, light drivers, mechanics & technicians.

Ø  Prepare Daily, Weekly & Monthly Production Reports; Daily Manpower Report; Daily Routine Correspondences with the clients & suppliers.

Ø  Conduct meetings on a daily basis for monitoring purposes so as to respond immediately to whatever problems may arise during the operation.

Ø  Regularly Conduct Safety talks and ensuring workers that they received safety training to avoid any serious injury & possible death.

Ø  Give direction while supervising the workers in resolving problems which may arise in the area to avoid major damage and loss.

Ø  Regularly make plans on how to orchestrate trucking and warehousing in order to ship and store materials more effectively & wisely.

Ø  Review employees’ performances and ensuring the workers meet the requirements of the company and customers.

Ø  Managed to arrange the request for supplies of consumable materials, power tools equipment and periodic maintenance of company cars, trucks, trailers, cranes, forklifts, weighing scale calibrations, and car registrations.

Ø   Ongoing tasks commonly involve in preparing reports for upper management, defining budgets & forecasting the logistics, warehousing and transportation demands for the company over time.

ALAS EMIRATES READY MIX LLC.

A Subsidiary of Asamer Holdings AG in Austria

Abu Dhabi, U.A.E.

Executive Secretary / Document Controller (December 03, 2009 – October 05, 2010)

Primary duties and responsibilities:

Ø  Implements, communicates and interprets new and existing policies to all staff within the department and externally & internally assist the General Manager by giving relevant methods to enable the company to to to provide the effective service towards their employees.

Ø  Managing the staff, office equipment, and any office activities and other related works within the office.

Ø  Prepare and provide written correspondences, memos, circulars, notifications, and emails within the company operations and to the clients.

Ø  Maintains and ensuring all the essential documents of the company are properly organized and easy to locate if needed and keep the office in an orderly manner and to observe the cleanliness at all times.

Ø  Provide monitoring report of all company heavy equipment by taking all the daily reports from the productions and make analysis for easy evaluation of the General Manager.

Ø  Prepare and take Minutes of the Meeting for every meeting and prepare all the necessary documents needed by the General Manager during the meeting and also arrange any meetings and appointments for all visitors, customers and clients.

Ø  Make and provide various Daily Reports and Sales Template Report for our running plant in Abu Dhabi and Al Sila Branch.
OGER Dubai LLC.

A Subsidiary of Saudi Oger

Al Mina Road, Bur Dubai, United Arab Emirates

Document Controller / Administrative Secretary (December 2006 – December 2009)

Project: UAE University New Campus PPP Project

Al-ain, U.A.E.

Primary duties and responsibilities:

Ø  Prepare and provide written correspondences, memos, circulars, notifications, and emails within the company operations going to the client and consultant.

Ø  Encode and logging-in all the incoming and outgoing documents such as; Correspondences, Submittals, Mails and etc.

Ø  Compile and verify all the documents submitted to the consultant, project management and project clients (COX, MORGANTI, AL HIKMA & MUBADALA) for review such as; correspondence, drawing submittals, WIR’s, Defect Notices and Etc.

Ø  Check and submit the documents pursuant to the procedure and system of the project management and the project client.

Ø  Oversee and coordinate to the person’s in-charge/concern in regards to the documents submitted and provide information whatever the problems and actions to be taken in connection with the documents submitted.

Ø  Make and prepared WIR/MIR/NOTIFICATION submittals for submission to the consultant for checking and review.

Ø  To manage receipt and processing of all the documents coming from contractor and consultant in accordance with the project client procedures and specific data requirement.

Ø  Updating all the documents on a daily basis especially for the red line drawings.

Ø  Received incoming fax documents and transmit faxes, couriers, emails, and deliveries.

Ø  Arranged and making orders for the deliveries of office supplies and kitchen items.

Ø  Make travel arrangements for the visitors (e.g. taxi bookings and hotel reservation if needed)

Ø  Coordinate and ask for assistance from contractor’s maintenance for whatever problems, defects and irregular functioning of the facilities in the client’s offices.

Nenita Quality Foods Inc.

Davao City, Philippines

Senior Territory Representative (May 3, 2004 – October 7, 2006)

Primary duties and responsibilities:

Ø  Make daily and weekly sales report.

Ø  Conduct a daily inventory to avoid shortage and overage of the product.

Ø  Make itinerary report and coverage plan.

Ø  Make monthly sales performance report (includes customer’s feedback, complaints, competitor’s activity, and a problem arises during the route and company concerns).

Ø  Make profit and loss analysis.

JMR Equipment Leasing, Inc.

Davao City, Philippines

Heavy Equipment Contractor

Operation Supervisor (2003 -2005)

Primary duties and responsibilities:

Ø  Supervised and dispatched personnel to their respective assignments.

Ø  In control of withdrawals of fuel, oil, lubricants, tools and other materials.

Ø  Prepared purchase orders for spare parts, car accessories, and office supplies.

Ø  Make and prepared billings every weekends.

MP Yap & Associates

Davao City, Philippines

Accounting, Auditing & Legal Firm

Accounting Clerk (1999 – 2003)

Primary duties and responsibilities:

Ø  Processed and transact client’s Business permit, Bureau of Internal Revenue registration, DTI Certificate, Securities and Exchange Commission registration.    (Government Agency).

Ø  Prepared Cash Disbursement Book.

Ø  Prepared Cash Receipt Book

Ø  Prepared List of Accounts Payables & Accounts Receivables

Ø  In-charge and responsible for collecting the Retainer’s fee of our client’s.

Ø  Prepared costing of all of my business and official transactions.

Ø  Processed SSS and PHILHEALTH Employee / Employer Contributions

___________________________________________________________________________

EDUCATION

University of Mindanao

Davao City, Philippines

Bachelor of Science Major in Marketing (Bachelor’s Degree – Graduated)

Earning Units of Bachelor Science in Accountancy

(1998)

Interface Computer College

Davao City, Philippines

Computer Operation (Microsoft Office))

1999

University of Mindanao

Davao City, Philippines

College of Law

Bachelor of Laws (2010-2011)

Skills Upgrading Workshops, Trainings and Achievements

ISO 9001-2008 Quality Management Trainings (Company Representative)-2010

Filipino Association of Computer Excellence (FACE)

(Skills Upgrading Program)

On

“ Microsoft Office”

“ Basic PC Networking ”

Al Rotana Hotel – Al ain, U.A.E.

August 14, 2009 – October 23, 2009

“ Graphic Design ”

Al Rotana Hotel, Al-ain

Abu Dhabi United Arab Emirates

2008

PRIMAVERA EXPEDITION – Documentation Software

Software Application

UAE University PPP Project

Al-ain, U.A.E.

Personal Details

·         Date of Birth       :    January 17, 1981

·         Place of Birth      :    Davao City, Philippines

·         Nationality         :    Filipino

·         Language            :    English, Arabic & Pilipino

·         Religion                 :    Christian

·         Gender                :    Male

·         Special Skills       :    Driving (Light & Heavy), Speed Typing, Planning,

Organizing & Cooking