CV
Abdul Basit “Safai”
FATHER NAME Fazal Wali Khan
DATE & PLACE OF BIRTH April 21, 1984 Kunar
GENDER & MARITAL STATUS Male, Married
NATIONALITY Afghan
ADRESS (PERMANENT) Rahman Mena, Bagrami, Kabul, Afg.
CONTACT NO# +93777 222 999 / +93796014552
TAZIKIRA # 319872
BLOOD GROUP A +VE
E-MAIL [email protected]
 WORK EXPERIENCE:
Finance & Operations Manager Management Sciences for Health, Kabul, Afghanistan
Feb 21, 2016 to Jan 31, 2020 Country Operations Management Unit, USAID-Funded
Responsible for all support services including financial, HR, administrative, operational, procurement, IT and security operations of the organization in Afghanistan which briefly covers:
Finance & Accounting:
Annual Budget preparation and budget realignment for the projects and their monthly review to flag any over/under spending in budget lines with the project technical teams, project directors and their deputies.
Responding to the external and internal audit requests and findings related to the Financials of the organization.
Reporting to HQ, Project Heads, COMU Director and his Deputy, Ministry of Finance, Ministry of Economy and other government organs.
External and Internal communication on behalf of the organization, representing MSH Supporting Teams.
Ensuring compliance to GAAP Principles, USAID, MSH and Afghan Govt. rules, regulations and policies.
Payroll management, assigning tasks to finance colleagues, ensuring completion of financial trail for payment
Tax tracking, ensuring its timely payment and reporting Annual Returns to Ministry of Finance
Monthly cash projection, responding to Auditor comments & findings, providing the requested documents to them
HR, Procurement & Admin:
Working on HR annual plan, monitoring compliance to the plan and policies, achievement of the desired results
Monitoring the recruitment process, its transparency and negotiation with the candidates of high level
Ensuring Completion of the personnel files, Compliance, procurement, gender and harassment trainings have been taken by every employee.
Ensuring time has been accurately booked and reported in timesheets
Support Staff (Fin/Acc, HR, Admin, Security, Procurement, IT) staff appraisal and their annual evaluation
Ensuring compliance with organizational policy and USAID rules and regulations
Monitoring the procurement process taking place in a transparent manner
Ensuring funds are used in following budget in terms of allocability, allow-ability and reasonableness
Ensuring Audit trail for the transaction is complete
Implementing Delegation of my Authority by signing PRs, POs and Financial Vouchers.
IT & Security:
Security plans and protocols drafting and ensuring they are all in place and property implemented
Ensuring everyone wears badge and uses fingerprint machine during arrival and departure time
Making sure that IT policy has been read and understood by every employee
Ensuring compliance with IT policy of the organization
Keeping close eye on users using bandwidth for official use producing efficient output
Making sure everyone’s computers and IT services are in a good functioning condition
Financial Compliance Advisor RSI Consulting, Kabul, Afghanistan
20-Sep-2015 up to 31-Jan-2016 TPM – Project, USAID-Funded
Reviewing and verifying the financial, Procurement and Operations, HR and administrative documents prior to sending for approvals. Ensuring the documents’ compliance to GAAP principles, Donor rules and regulations and organizational policies.
Participation and contribution to updating the existing RSI’s policies and procedures for HR, procurement and operations as well as finance and ensuring the policies are up-to the client’s standards
Overseeing and ensuring the RSI existing policies and procedures are appropriately managed and monitored
Ensuring the best practices are in use in the management of local professional and support personnel and advising on the personnel issues.
Ensuring the timely reporting (financial, personnel, operational) to the RSI top management and the client (USAID)
Training the finance, HR and Admin staff to ensure the compliance across the organization including the staff based in site offices.
Advising and collaborating with RSI top management on necessary compliance matters, including the contracts, government and client.
Project Close-out Consultant (Fin&Admin) – International Foundation for Electoral Systems (IFES),
15-Jun-2015 up to 15-Jul-2015 USAID – Funded, Kabul, Afghanistan
Finalized and submitted the project annual financial and tax returns report to MoF for 2014-15 yearly operations
Submission and calculation of the un-submitted taxes to the Government of Afghanistan, including the final entitlements of the employees and vendor taxes
Reported the staff tax records of their returns to the MOF, employees and the organization
Submission of the first half Bi-annual report of the current year (2015) and clearing the second half report of the last year (2014) with Ministry of Economy
Tracking the inventory of the organization and assigning them to the local implementing partner organizations
Making entries into the QBs and making sure that the supporting documents are complete, accurate and in compliance to the donor and organizational standards
Calculation of the severance, leave accrued and other benefits of the staff and making their final payment remitting them to their bank accounts
Closing out the provincial bank accounts of the project existing with AIB and Kabul Bank created for the provincial operations of organizational activities
Close-out the books of accounts of the organization including two reporting periods and sending them in soft and hard to the HQ
Closed-out the organizational main account and remitted the existing balance to HQ
Director of Finance in Development Alternates Incorporated – Afghanistan Ops Office (DAI – AOO)
01-Jul-2013 up to 29-Jan-2015 USAID Funded, Kabul, Afghanistan
Responsible for and manage all transactions related to the AOO and to ensure that the DAI financial policies and procedures are implemented and followed in the assigned area, and that they are compliant with Generally Acceptable Accounting Practices (GAAP). Provide support in other finance areas as necessary and maintain a positive working relationship with the AOO staff. Additionally, work with the financial units of each of the DAI projects to provide assistance and training as needed to ensure that all financial operations are in compliance with DAI and USAID policies and procedures.
Ensure overall financial management of the AOO.
Work with new project start-up teams to set up their accounting systems in accordance with DAI policies and procedures and provide training to new project staff during new project start-up.
At the direction of the Home Office, assist projects with financial management issues.
Work with projects to resolve tax-related issues, such as changing laws that have financial implications.
Take lead in maintaining an AOO Finance & Ops Manual, as needed.
Work directly with the finance staff on the various projects to create a consistent method for processing expenses incurred by OH and G&A employees.
Create and maintain allocation spreadsheets for splitting costs across projects, if necessary.
Develop and maintain Emergency Fund budget and provide Home Office and Internal Audit with recommendation for sufficient level of operating funds on hand.
Prepare and maintain monthly pipeline as required.
Monitor the cash flow for the Office and prepare the project cash requirements for Operations in order to submit periodic wire transfers requests to DAI Home Office.
Make recommendations to the Home Office regarding improvements to the cash safety and disbursement procedures, such as appropriate levels of petty cash on hand and wire transfers.
Prepare the Field Expenses Report (FER), which includes reviewing and processing the documentation received for payment and posting of the transaction vouchers, and submit them to DAI/Bethesda through ORACLE twice a month. Preparation of bank, cash, A/R & A/P reconciliation
Review and process CCN monthly payroll and expenses. Process Medical Claims and keep track of employees’ respective medical allowance balances.
Ensure that all reporting requirements are met on time, accurate and with the maximum quality.
Maintain a good filing system for all pending and processed payments for audit trail.
Director of Finance in Counterpart Int’l (I-PACS-2 Project Initiative to Promote Afghan Civil Society)
(02 Aug, 2011 up to 30 Jun, 2013) USAID Funded – Kabul – Afghanistan
Reviewing the quarterly financial reports of the grantees in coordination with grants department to check the precision and accuracy of the documents. Visiting the grantees on quarterly basis in order to give them technical assistance in generating their financial reports and training them to adopt the correct procedures and standards of USAID. I have the experience with Gender related matters as we have awarded a number of Women Empowerment grants, Women Reintegration grants, etc. Furthermore, I had a role in budgeting for the Emerging Leaders – taking into consideration Gender ratio while choosing and interviewing the candidates. Annual Organizational Development assessment of the IPs of CPI both in the area of Finance and Operations and scoring their performance. Pointing out their weaknesses and appreciating their strength and advising them to rectify their errors and further polish their strengths in order to avail more opportunities of fund raising and donors attractions.
Financial reporting to the Deputy Chief of Party – Operations and Headquarter on monthly and periodically basis. Acting D-COP in the absence of or D-COP being on leave of a $45,000,000 project. Leading a finance team five members including an expatriate and a bigger team of around 35 employees in the absence of D-COP – Operations. Maintaining good relationship and coordination of operational staff with program components of the project. Evaluation and appraisal of the sub-ordinates and training them in order to raise the level of their accountancy and finance. Duties assignment to Finance Team members and getting them reported back on daily basis. Pulling out reports and providing documentation to auditors based on their request. Coordinating with procurement, logistics and HR departments in documents completion while processing any payment or payroll Preparation of the monthly prepaid (Office, GH, Internet, etc) and accruals (Leave, Severance, 13th Month Salary, etc) reports for management and HQ.
Dealing with banks in terms of staff and organizational accounts opening, acquiring bank statements, wiring payments to the vendors, processing the leases payments, receiving wires from the Headquarters, etc. Tracking the Lease (Office & Guest Houses), payroll and vendors’ taxes and updating them on weekly basis in order to avoid any problem in the future. Reporting the annual tax returns to the MOF on local FY basis in order to obtain the clearance certification. Semi-annual reporting on the Finance side of the project to MoEc.
Finance Manager in Chemonics Int’l TAFA Project Trade Accession & Facilitation for Afghanistan,
03-Jan-2010 up to 31-Jul-2011 USAID – Funded, Kabul – Afghanistan
Managing the finance department including two book keepers, Accountant and Tax Specialist, sub-offices and reporting to the Director of Finance, Operations and Compliance Director and Home Office on monthly, quarterly and yearly basis of a $54,000,000 project. Fore-casting for the main & sub-offices located in four provinces of Afghanistan i.e. Jalalabad, Mazar-e-Sharif, Kandahar and Hirat. Managing the sub-offices and helping them in facing any problem in terms of Accounting and finance or compliance with the policy of the organization. Verification of the purchased items and their compliance with the policy, helping the procurement department in the preparation of the agreements for the local vendors and sub-contractors. Auditing the sub-offices and guiding them in smooth workflow of their operations.
Dealing with Banks i.e. resolving problems that are confronted by our clients, employees or sub-offices of the organization, Bank reconciliation, petty cash controlling, data entry in the ABACUS (software), fore-casting for the wire transfer needed by the organization on monthly or period based. Reviewing the payroll, incentives,
time-sheets, pay-slip preparation for the staff. Dealing with the Ministry of Finance on the tax submission, filing completion, etc.
Admin/Fin Officer in ACDI/VOCA – (Agriculture Cooperative Development Int’l/VOCA), ARIES Project
(Feb 02, 2007 Up to Dec 15, 2009) USAID – Funded, Kabul, Afghanistan.
Responsible for all the Financial, HR and administrative activities taking place in the organization, including the preparing cash fore-casting for every next month or forty-five days. Supervising the daily petty cash counting, Bank reconciliation with cash in hand and Payroll and pay slip preparation (remuneration, benefits, incentives, overtimes, etc). Preparation of the monthly, quarterly and yearly reports (Balance Sheet, Income Statement and Cash flow statement) and transferring the Quick Books data into OSCAR (software) and report generation from Quick Books (Software). Participating in the Seminars and Meetings regarding Finance, accounting and administration i.e. attended one in Turkey – Istanbul and a few of them in Kabul. Responsible for the inventory reporting of the property to HQ owned by ACDI/VOCA to HQ, after every single month.
Regarding the HR/Administration, I am a member of staff hiring, evaluation and appraisal committee (Committee of Ethics). Recruitment and posting the vacancies on ACBAR and Jobs.af sites. Job-announcement, short-listing, interview notes taking, participation in interviews and hiring HR/Admin/Finance staff. Preparation all the Letters (Appointment Letters, Termination Letters, Warning Letters, hiring and promotion memos, employment agreement modification, etc), Notification (General Notification, Personal Notification etc) and keeping up to date the personnel files and easy filing of the HR documents (Leaves, top up cards, employment history forms (1420), employment agreements, lease agreements, fuel contracts and records, travel records i.e. Local and International). Besides am over all responsible for filing system of the organization (financial documents, Contracts i.e. house, cars, employees, equipments, Daily Attendance etc). Responsible for the liaising with the Govt. of Afghanistan (MOF, MOE, MOI, MOFA, etc), booking of flights, guest house, hotels, visas, work permits, etc. Narrative reporting on quarterly and yearly basis to the team leader or COP and HQ.
Procurement/Admin Director in NCL National Construction and Logistics
(Dec 1, 2005 to Jan 10, 2007). US Army projects, Kabul, Afghanistan.
Admin/Finance Officer IFDC (International Fertilizer Development
(Jan 26, 2005 to Jun 26, 2005) Center, USAID – Funded, Kabul, Afghanistan
 ACADEMIC CAREER
MBA (Fin) – Regular (Evening, 2016) Kardan University, Kabul
BBA (Fin) – Regular (Evening, 2012, GPA-3.36) Kardan University, Kabul
BA (English Literature, 2004, 1st Division) University of Peshawar
F.Sc. (Pre-Medical, 2002, 1st Division) Al Rabia School & College
SSC (Matriculation, 1999, 1st Division) Al Rabia School & College
ARABIC LANGUAGE CERTIFICATE – 1999 Al Rabia School & College
Participated in three days workshop “USAID rules and Regulations for Grants and Cooperative Agreements” arranged by INSIDENGO in Accra – Ghana (12-14 June, 2017)
Participated in a Seminar for ONE WEEK (22-Feb-09 to 28-Feb-09) arranged by Headquarters (ACDI/VOCA) in Istanbul (Turkey), consisting of USAID rules and regulations, finance, accounting, compliance, procurement.
 OTHER COURSES:
Certificate of basic programs (MS DOS, word, MS Excel, MS Power Point, Access, Installation of any kind of software, Hardware) of computer from Computer Guidance College Peshawar, Pakistan
Achieved a certificate in Finance and Accounting for Rural Electricity Associations (consists of Budgeting, Costing and Pricing and Financial Accounting) from the Indian Professors of IRMA institute organized by Nexant Inc. Funded by USAID, Kabul (Muslim Guest House – 2006) Afghanistan
 CHARACTERISTICS:
Self-Motivated & Excellent Communication Skills
Self-initiator, flexible, team player, confident, capable of working in different ethnicities and environments
Good Planner, Organizer and Analyst in the field of work
Keen to Learn Modern things and their implementation
 LANGUAGES:
1) English_Excellent, Pashto Native Dari Excellent Arabic Good Urdu Excellent
 REFERENCES:
Alison Tyler: Country Recruitment Manager, DAI – AOO, [email protected] (+17707571498), Skype: alison.tyler
Geoffrey S. Chichi, Director of Admin/Finance, DAI – Kenya [email protected], Skype: gsirengo
Jeffrey Ricker | Ex-COMU Director, MSH, [email protected] – Skype: jeff_ricker
Margaret Orwig, Chief of Party, RSI, [email protected] – +12028487241
Matthew Gemeda, Sr. Internal Audit Director, MSH HQ, [email protected] – Skype: mgemeda
Craig Molyneaux, Chief Financial Officer/Vice President, MSH HQ, [email protected]