ACCOUNTING STAFF

JOB DESCRIPTIONS:

–          Prepare voucher and issuance of checks for all branches.

–          Prepare and update weekly and monthly report.

–          Prepare monthly remittances : SSS, HDMF, PHIC and  data tabulation  for employees

benefits.

–          Prepare payroll weekly and every 15th and 30th day of the month for the monthly paid employees.

–          Prepare deposits, withdrawals, and fund transfer for banking transactions.

–          In charge in banking transactions like cash, check deposits, withdrawal of cash and daily inquiry of current account balances from banks.

–          Filling cash vouchers and journal vouchers.

FINANCIAL ANALYST

JOB DESCRIPTIONS:

–          Perform monthly variance analysis on profit and loss.

–          Generate monthly comparative materials usage report.

–          Generate monthly packing labor cost analysis.

–          Translate management assumptions/projections into financial statement or other report format required.

–          Generate other reports that required by management from time to time.

–          Prepare of monthly reconciliation for account receivable trade against affiliated companies accounts payable.

–          Prepared deductions every payroll period.

–          Prepare the following journal vouchers (Payroll, Social Security System (SSS), and Accrual OF 13TH month).

–          Gathered and summarized annual budget.

TREASURY DISBURSEMENT ACCOUNTANT

JOB DESCRIPTIONS:

–          Encode payment transactions transacted from affiliated companies.

–          Prepared cash vouchers.

–          Prepared checks for suppliers allocated for the week.

–          Prepared checks for payroll, disbursement and cash advances.

–          Prepared deposits, withdrawals, and fund transfer for banking transactions.

–          In charge in banking transactions, withdrawal cash and daily inquiry of current account balances.

–          Generate monthly reports.

–          Perform weekly and monthly bank reconciliation.

–          Update weekly cash balances for bank and book of the company.

–          Prepare weekly allocation for suppliers.

–          In charge for monitoring of passbooks per bank.

–          Monitor weekly and monthly cash remittance per bank account balances.

VEHICLE SALES ACCOUNTING ASSISTANT

JOB DESCRIPTIONS:

–          Monitor daily car releases.

–          Encoding and posting daily car releases on DMS ERALINK.

–          Update vehicle purchases from Toyota Motors Philippines (TMP).

–          Routing of documents and check the following: Vehicle Sales Invoices, Vehicle Delivery Note, Vehicle Accessories Delivery Note Freebies, Warranty Booklet, Insurance Policy, Permit to Travel and stencils.

–          Monitor monthly inventory car purchases.

–          Checking of warranty registration cards.

–          Making monthly report for car purchases and releases.

–          Issuing of gate pass for the customer s.

–          Filling vehicle sales invoices monthly.

–          Monitoring of vehicle sales invoices purchase from Toyota Motors Philippines (TMP).

–          Review the accuracy and completeness of documentary requirements before the release of vehicles.

–          Assist the vehicle sales operation accountant in preparing the monthly and annual financial reports of vehicle sales operations.

TREASURY CASH CUSTODIAN

JOB DESCRIPTIONS:

–          Review cash balances on hand against actual cash disbursed.

–          Properly monitor and release cash advances.

–          Record the cash advances released on a daily basis.

–          Monitor and checks all liquidations.

–          Prepare a summary of daily petty cash disbursement.

–          Conduct daily cash count every morning before receiving any transactions.

–          Record cash advances releases in the cash advances monitoring sheets.

–          Checking the computation of overtime attendance of all TMs before forwarded to Administration department.

VEHICLE SALES OPERATION ACCOUNTANT

JOB DESCRIPTIONS:

–          Monitor daily car releases.

–          Encoding and posting daily car releases on DMS ERALINK.

–          Update vehicle purchases from Toyota Motors Philippines (TMP).

–          Routing of documents and check the following: Vehicle Sales Invoices, Vehicle Delivery Note, Vehicle Accessories Delivery Note Freebies, Warranty Booklet, Insurance Policy, Permit to Travel and stencils.

–          Monitor monthly inventory car purchases.

–          Checking of warranty registration cards.

–          Making monthly report for car purchases and releases.

–          Issuing of gate pass for the customer s.

–          Filling vehicle sales invoices monthly.

–          Monitoring of vehicle sales invoices purchase from Toyota Motors Philippines (TMP).

–          Review the accuracy and completeness of documentary requirements before the release of vehicles.

–          Assist the vehicle sales operation accountant in preparing the monthly and annual financial reports of vehicle sales operations.

–          Prepared the monthly and annual financial reports of the vehicle sales operations.

–          Strictly implementing internal controls to ensure proper accounting of vehicle sales transactions and create new controls, if deemed necessary.

–          Sort and file all documents and reports relating to the above mentioned functions.

–          Record and post the following transactions on Dealer Management System (DMS):

A.      Vehicle Sales Invoice

B.      TMP Vehicle Sales Invoice

–          Daily gather the following documents concerning the operation of vehicle sales department:

A.      Vehicle Sales Invoice

B.      Vehicle Sales Proposal

C.      Vehicle  Delivery Note

D.      TMP Vehicle Sales Invoice

E.       Summary of Vehicle Releases

LIBRARY & RECORDS OFFICER

JOB DESCRIPTIONS:

–          Develop a system for Records safekeeping.

A.      Familiarize with the existing collection of documents in the Records Room.

B.      Classify Records

C.      Create Records Database

–          Manage the collection of Records & provide services to authorized team members who need assistance when borrowing Records.

A.      Control access in the Records Room

B.      Acquire new materials for the Records Room

–          Maintain orderliness, completeness and security of Records.

A.      Implement 5s (Sort, Segregate, Sanitize, Standardize, Self-Discipline)

–          Audited files/documents before filing in the Records Room.

A.      Confirm and verify the completeness and correctness of documents.