CAROL ANN BAGUI LEGASPI

G6084323T (S Pass)

Blk. 223 Choa Chu Kang Central # 08-247

Singapore 680223

Email add      : [email protected]

[email protected]

Mobile            : +65 8689 6182 / +65 97795436

JOB OBJECTIVE:

I look forward to serving your organization in the capacity of a secretary / administration and utilize my professional expertise in providing proper assistance in the management of the organization.

JOB CHRONOLOGY:

Feb. 2019 to                      MECHANICAL COMPLETION ADMINISTRATOR cum INTERNAL AUDITOR

Apr. 2019                           Private Company (S Pass didn’t approve due to quota for foreigner)

Duties & Responsibilities

Responsible for mechanical completion documentations managing the general admin and MC Admin staff.

For general admin matters, assist the Construction Manager to interface with general project admin matters with project team on site and HQ

Interfacing with Contractors on all MC documentation requirements and submissions

Coordinating with Engineers and Construction Supervisors to follow up on their responses to document deliverables from Contractors

Assist Mechanical Completions Engineer and Lead in the management of MC process

Follow up with the clearance off punch lists completions, review, checks & updates punch list item and status as mechanical completion progress report

Updating status of subsystem boundary limit drawings, redlined drawings, SQ & TQ, management change order, etc.

Ensuring the completeness of Mechanical Completions Documentation for compiling into MC Packages

Review all MC documents before the MC Admin scans/uploads the documents (ITR & punch list) into the Project Completions System- WINPCS

As Internal Auditor, assist the Chairman of the ISO Committee (Executive Director) to coordinate with the various departmental heads to ensure full compliance of ISO procedures and requirements.

Assist the ISO Committee Chairman to organize all ISO quality audits program and trainings.

Assist in developing quality procedures with the guidance of the Quality Manager.

In- charge in developing proper documentation process.

Maintain proper documentations and procedures.

Prepare schedule for audit and audit report.

Performs ad-hoc tasks such as buying and expediting as and when required

Nov. 2017 to                     SALES & MARKETING EXECUTIVE

Dec. 2018                           KAI-P CONSTRUCTION, TRADING & SERVICES PHILIPPINES

Duties & Responsibilities

Reporting to General Manager.

Sells products and services by establishing contact and developing relationships with prospects; recommending solutions.

Maintains relationship with client by providing support, information and guidance.

Researching and recommending new opportunities; recommending profit and service improvements.

Introduce WtE (Waste to Energy) Project to Philippines to different LGU’s (Local Government Unit) in different part of the Philippines.

§  Providing presentations to the Governor, Mayor, Councillors, Department of Natural Resources (DENR) and to different government units, with regards to the product (WtE).

§  Attend to enquiries from government and private sector with regards to Wte.

In- charge of overseeing all aspects of human resources (HR & admin, document control, industrial relations and information technology), its practices and operations in order to meet the needs of the constantly evolving business.

To build upon the business’s current people programs and service delivery strategies, enhancing organizational decision- making and approaches for securing growth on a business- wide scale.

Active member of the executive committee who is tasked with facilitating strategic planning and initiatives, change management, and organizational design.

Oversees the activities of Procurement Dept.

Responsible for the management of that entity’s resources as well as the establishment of strategic goals and formulating plans to make sure those goals are met.

March. 13 to                     EXECUTIVE SECRETARY TO MANAGING DIRECTOR

Oct. 30, 2017                     SH International Pte Ltd

31 Jurong Port Road #06-10M/11M/12M

Singapore 619115

Duties & Responsibilities

Assist MD by planning, organizing, implementing, coordinating and controlling administrative services for operation division.

As the first point of contact with operations, employ excellent oral and written communication skills that reflect accuracy and compliance with company’s policy and procedures.

Ensure efficient and effective office management by applying sensitive time management skills to the management of  MD’s calendar, making travel arrangements, composing letters, memoranda, presentations, collecting data and completing reports for internal and external departments.

Assist MD in the completion of both routine and complex work required in the office; preparing agenda’s, recording minutes, preparing materials and formulating policies and procedures.

Sales and marketing is also part of daily job scope.

Travelling with MD to meet prospective clients to do business presentations.

Assigned in ISO preparation (writing/ reviewing company procedures) for MD’s approval before submitting to ISO certified agent.

Develop and maintenance of company’s website.

Develop company’s business profile for company brochure and company’s business presentation.

April 2015                          SENIOR MECHANICAL COMPLETION ADMINISTRATOR

March 13, 2017                Project: OCTP Ghana Development Project (FPSO)

ASPEN Resources Pte Ltd

3 Church Street, #17-02 Samsung Hub

Singapore 049483

Duties & Responsibilities

Assigned in Batam Project Site for Topsides Module

Assigned in mechanical completion documentations leading a group of MC Admins. Assisting Project Engineers and MC Lead in daily operations.

Assist MC Lead & Topsides Construction Manager with document distribution, scanning, copying, whenever required.

Assisting MC Lead and MC Engineer in day to day activities.

Scanning/uploading documentations (ITR & punch list) to the Project Completions System- WINPCS

Scanning/uploading completed Discipline Completion Certificate (DAC) & Subsystem Mechanical Completion Certificate (SMCC) and compiling completion file.

Archiving of Client Handover Delivery/ Despatch Dossiers

Assist in maintaining Project Completions System as required

Assist in preparing Weekly MC Progress Report

Participate in team meetings, construction meetings and any other meeting related.

Assist MC Engineers to prepare Mechanical Completions handover file

Review, checks & updates punch list item and status as mechanical completion progress report

Updating status of subsystem boundary limit drawings, redlined drawings, SQ & TQ, management change order, etc.

Feb. 02, 2015 to               SENIOR PRODUCTION ADMIN EXECUTIVE

April 2015                          Projects: CATCHER, STONES Project, ZADCO Project

Dyna-Mac Engineering Services Pte Ltd

45 Gul Road Singapore

Duties and Responsibilities

Assisting 3 Senior Project Managers administratively including project matters i.e booking of conference room, prepare the presentation for the meeting, gather and consolidate the required reports from different department, taking down the minutes (client & internally) etc.

Record and file all the documents received for the 3 SPM for their easy reference.

Maintain and monitor production staff movement chart; time keeping.

Filtering all invoices and properly disseminating to different department for verification and approval before submitting to finance dept.

Taking minutes of meeting.

Prepare presentations of consolidated reports for each projects that has been assigned to each SPM.

Prepare KPI reports for each projects for SPM’s weekly meeting.

Coordinate with subcontractors on their submissions of reports, review the completeness before Project Managers’ approval

Coordinate with Internal Departments on project related matters on behalf of the Project Managers

August 2013 to                 SECRETARY TO VICE PRESIDENT OPERATIONS

Jan. 31, 2015                     Projects: QUAD 204, QUAD Turret, OSX2, OSX3, TEN Tullow (Malaysia) KPEL-FELS, CLUSTER 7

Dyna-Mac Engineering Services Pte Ltd

45 Gul Road Singapore

Duties and Responsibilities

Assist VP by planning, organizing, implementing, coordinating and controlling administrative services for operation division.

As the first point of contact with operations, employ excellent oral and written communication skills that reflect accuracy and compliance with company’s policy and procedures.

Ensure efficient and effective office management by applying sensitive time management skills to the management of VP’s calendar, making travel arrangements, composing letters, memoranda, presentations, collecting data and completing reports for internal and external departments.

Assist VP in the completion of both routine and complex work required in the office; preparing agenda’s, recording minutes, preparing materials and formulating policies and procedures.

Assigned in newly organized fabrication yard at Tanjung Kupang Malaysia. Assistance given for staff recruitment- assigned to do the interview for Production Admin; assistance given to oversee day to day operation / activity in all department ie: production, HR, store, maintenance & facilities, procurement & subcontracts dept.

Assist in workers processing- work pass application for subcontractor.

Prepares Marine Port Authority permits whenever project completed and ready for sail away.

Any ad-hoc job assigned by VPO, COO and others from top management.

April 19, 2011 to              MAINTENANCE ADMINISTRATOR

July 2013             Dyna-Mac Engineering Services Pte Ltd

45 Gul Road Singapore

Duties and Responsibilities

Reports to Maintenance HOD.

Provides full administration support to Maintenance Department.

Supports department related matters such as minutes taking, preparation/submission of daily manpower reports, correspondences, filings etc. as and when required.

Coordinates with project operations and duties of project teams.

Coordinates, update and maintain proper records

Updates and maintains records of all company’s fixed assets.

General correspondences and filings of all project and/or different discipline related matters.

Dissemination or circulars and/or memos.

Handle all incoming invoices, Delivery Order and claims to client/subcontractors.

Manages stationary, pantry items and office lockers.

Coordinates with Maintenance staff and updates staff movement chart.

Performs production internal auditing work.

Administrative support in maintenance and other disciplines as and when assigned by VPO, GMO, PM and Production Administrator.

June 2010 to                     SECRETARY TO SAFETY ADVISOR

March 2011

SPT Project (Singapore Parallel Trains)

ExxonMobil Chemical Plant

100 Jurong Island Highway, Singapore 627867

Duties and Responsibilities

Develops and maintain the accident/incident database (safety statistics) and maintain an action log of open accident/incident investigation corrective items.

Compiles and distributes Health & Safety monthly report;

Distributes site-wide incident bulletins and safety circulars

Attends meetings as required, assist in taking of minutes and distributes in a timely manner.

Attends meetings with SHES Advisor and take down the minutes.

Filing and monitoring of all SHES documents (accident/incident reports, manhour reports, audits, trainings etc.)

Furnish a copy of the meeting minutes to every WSH committee member, management (when required) and keep as record for inspection.

Arrange and coordination of training programs / seminars (such as CPR/ First aid, etc.) and medical testing (such as hearing tests, vaccination clinics, etc.) by scheduling room booking and registering participants.

Performs a variety of general clerical duties.

Promote cooperation between management and employees in achieving and maintaining a safe and healthy working condition.

March, 2010 to                QA/QC DOCUMENT CONTROL

June 2010

SPT Project (Singapore Parallel Trains)

ExxonMobil Chemical Plant

100 Jurong Island Highway, Singapore 627867

Duties and Responsibilities

Reports to the QA/QC Manager

Ensure that all controlled quality documents related to the project are maintained to the latest issue, and that these documents are made available at all locations where operations essential to the effective functioning of the QMS (Quality Management System) are performed.

Verify that only the last revision drawings, submittals, etc. are distributed to all locations and involved parties concerned including sub- contractors.

Maintain project drawings/ documents distribution record up to date.

Ensure that all obsolete documents shall be withdrawn and stamped “Superseded” if retained for record purposes as per document control procedure.

Control and maintain the system for issuance recording / filing, tracking, retrieval of documents like procedures, plans, QA/QC records, specifications, drawings and related documents.

Dissemination or circulars and/or memos.

Prepare SIC documents for workers and staff that will be deployed to the project site.

Arrange conferences & meetings, apart from arranging travel reservations for office personnel.

Coordinate with various staff for operational support activities of the unit; serves as liaison between departments and operating units in the resolution of day-to-day administrative and operational problems.

Assist mechanical completions team administratively

April 2009 to                     PROJECT ADMINISTRATOR cum DOCUMENT CONTROLLER

March 2010        Sanko Singapore Pte Ltd

27 Pandan Crescent, Singapore

SPT Project (Singapore Parallel Trains)

ExxonMobil Chemical Plant

100 Jurong Island Highway, Singapore 627867

Duties and Responsibilities

Coordinates and assist Project Managers, Construction Managers and Project Engineer for each project.

Full administration support to PM, CM and QA/QC manager.

Job entails attending to the office support requirements and act as secretary to PM.

Manages and maintain general filing system, documentations and all other records related to project.

Prepare drawings, document transmittal for submission.

Setting up project administrative procedures and systems.

Leads and administer documentation and submissions to client.

Responsible for management of time keeping of project workforce including subcontractors.

Manage time attendance system and maintain up-to-date attendance record.

Prepare payroll reports, budget reports and any other ad-hoc reports as required by management.

Provide support with other general HR matters as and when required.

Prepare SIC documents for workers and staff that will be deployed to the project site.

Assist the Service Coordinator with the Dormitory arrangements for the workers.

Liaising with the workers agent for their IPA and arrival.

Liaising with the Service Coordinator for workers deployment.

Conduct orientation to new workers.

Handle HR related matters of site staff and workers on site.

Assists and handle all manpower issues including worker lodging, leave application, visa, courses and training.

Provide HR department with information on payroll,, attendance, leave, medical leave.

Review time- keeping process to enhance efficiency and productivity.

Answers/respond to any phone enquiries, emails thru internal and external party.

Coordinates and assist service coordinator for the application of SPT card and Jurong Island pass for staff and visitors.

Coordinates procurement of office and pantry supplies.

Ensures compliance to office procedures and manages keys and other security and confidential company information.

Ensures good housekeeping of the office to remain secured and well maintained.

Handles incoming and outgoing general correspondences.

Handles time cards and facilitates endorsement to payroll.

Strong understanding of document control activities. Issuing of controlled copies of documents to concerned staff thru proper document transmittals

April 2008 to                     RETAIL EXECUTIVE

Dec. 2008                           Gordon Max & Co. Pte. Ltd

German District Centre 3 Toh Tuck Link Road

02-08 /09 Singapore 596228

March 2007 to                  PRIVATE TUITION

Feb. 2008                           Math & English

Los Baños Laguna Philippines

July 2006 to                       SALES REPRESENTATIVE

Feb. 2007                           Kino Consumer Philippines Inc.

Mercury Drug Corp.

January 2006 to `              BEAUTY CONSULTANT / CUSTOMER SERVICE REP.

June 2006                          DSS Trading Company, Ever Bilena

Robinsons Supermarket & Dept. Store

Los Baños, Laguna Philippines

July 2005 to                       PRODUCTION OPERATOR

December 2005                Philips Semiconductors Philippines Inc.

Light Industry and Science Park 1

Cabuyao Laguna Philippines

December 2003 to          ADMINISTRATION OFFICER

May 2005                           Samsung Electro-Mechanics Philippines

CPIP Batino Calamba Laguna

October 2001 to              LEAD QC INSPECTOR

November 2003               Samsung Electro-Mechanics Philippines

CPIP Batino Calamba Laguna

TRAININGS / SEMINARS ATTENDED

Mar 12-13, 2019              ISO 9001:2015 Internal Auditor Course

Avanta Global Pte Ltd

Singapore

March 2013                       Effective Minutes Writing

EON Consulting and Training (Singapore)

Building Professional Activities

August 2012                      Advance Skills for Administrative Professionals

EON Consulting and Training (Singapore)

Building Professional Activities

Dec. 7-9, 2006                   Joint Training for Customer Service Representative and Cashiering,

(POS Machine)

April 1-9, 2001                  Student-Teacher Seminar

Laguna state Polytechnic University College

January 2001 to                Student Teaching Participation, Academic Subject (Biology)

April 2001                          Laguna state Polytechnic University (College)

Los Baños Campus

December 2000               Student Teaching Participation, Vocational Subject (Fisheries)

January 2001                     Laguna state Polytechnic University (College)

Los Baños Campus

April 2000 to                     On-The-Job Training

May 19, 2000                    Bureau of Fisheries and Aquatic Resources

Pagbilao Quezon Philippines

March 27-31, 2000          On-The-Job Training

Oyster & Mussel Culture

Binakayan Cavite Philippines

EDUCATIONAL ATTAINMENT

Tertiary                               Laguna State Polytechnic College (now University)

Bachelor of Science in Fishery Education

Major: Inland Fishery (Aquatic Biology)

Sec: Biology (Academic)

June 1997 – April 2001

Secondary                         Los Baños College of Fisheries

Los Baños Laguna Philippines

June1993 – March 1997

Primary                              B.N Calara Elementary School

Los Baños Laguna Philippines

June 1987 – March 1993

STRENGTH / SKILLS

Proficient in MS Office i.e. Word, Power point, Excel, Publisher, Outlook, Project Completions System (WINPCS)

Fax, photocopy, scan, email, hotel, restaurant & flight bookings

Able to work under pressure and tight deadlines

Ability to work independently

Willingness to travel and relocate (as and when necessary)

Well verse in English

PERSONAL INFORMATION

Date of Birth       : May 05, 1981

Place of Birth      : Los Baños Laguna, Philippines

Age                       : 38 years old

Religion               : Catholic

Husband              : Zaldy Melanio

Son                       : Loui Vher Melanio

Age                       :18 years old

Father                  : Bernardo H. Legaspi

Age                       : 62 years old

Mother                : Alicia Legaspi

Age                       : 63 years old

CHARACTER REFERENCE:

PETER LOH

Vice President Operations

Dyna-Mac Engineering Services Pte Ltd

ROBERT BOB MARCEAUX

HSE Advisor

ExxonMobil Singapore (SPT Project)

KAZUNORI KINOSHITA

Project Manager

Sanko Singapore Pte Ltd