JAYMELYN S. MARUZZO
Mobile no. : 056-6915503
E-mail : [email protected]
Address : 2nd flr. Al Salmiya Bldg. Al Riqqa Deira,Dubai U.A.E.
Visa Status : Employment Visa

Objective Focus in utilizing to a new, challenging and effective contribution to a company’s profit performance, to achieve company objectives through teamwork, the extensive knowledge, and skills in the state-of-the art know how in areas of customer services and administrative capabilities acquired through experience after several years of employment locally and internationally.

Experience

Aug. 1, 2018 up to present. CoffeePlanet LLC
M08 Sheikh Zayed Road, Dubai U.A.E.

Commercial Finance Assistant

• Handling Client Data Base
• Handling Client Contracts.
• Quotation/LPO/Invoicing.
• Handling Vega System/ Updating the price book in the system.
• Assisting Sales Team / Warehouse/Vega ERP/ Accounts.
• Coordinating Technical Team for Sales Team need.
• Coordinating with the Warehouse regarding orders and price in the vega system.

Aug. 1, 2017 up to Aug. 2018 Coffee Planet LLC
Al Quoz Industrial 4, Dubai U.A.E.

*Business Support Admin Asst.

• Handling Client Data Base
• Handling Client Contracts.
• Quotation/LPO/Invoicing.
• Handling Vega System/ Updating the price book in the system.
• Assisting Sales Team / Warehouse/Vega ERP/ Accounts.
• Coordinating Technical Team for Sales Team need.
• Coordinating with the Warehouse regarding orders and price in the vega system.

Dec.1,2016 – Aug. 1, 2017 Coffee Planet LLC
Al Quoz Industrial 4, Dubai U.A.E.

*Sales Admin Assistant

• Handling data base.
• Handling clients contracts.
• Handling vega sytem/ updating the pricebook.
• Communicating to the Warehouse regarding orders and request.
• Communicating Technical services,regarding Installation/Pull-Out/Service.
• Making Invoice/LPO/Quotation.
• Assisting the Sales Coordinator for the Contracts if needed.

Nov. 2014 – Dec. 1, 2016 Coffee Planet LLC
Al Quoz Industrial 4, Dubai, U.A.E.
*Receptionist/Order Processing

• Screening telephone calls, inquiries and requests and handling them when appropriate.
• Receives emails. All relevant email should be replied if necessary or forward to concerned persons. Handling the Monthly Reports & Schedules of Delivery.
• Handle Admin jobs for Technical & Retail Department.
• Handle LPO orders for Stationary supplies and maintaining stocks & inventory. Processing orders with LPO’s received from the clients.
• Provide a professional and courteous reception services to callers & guests, maintain reception tidy at all times, professional appearance,posture and always wear a smile.
• Manage meeting rooms via Microsoft Ouloook Calendar.
• Filing some important documents Trade License,Labour contract and etc.
• Handling some complaints and transferring to the right person.
• Getting maintenance on office equipment and machines.
• Coordinating with other Departments/Routine Secretarial and General Administrative Work.
• Working with data base.
• Managing vacation/emergency leave/absence/sick leave.
• Handling the cleanliness and other office related help especially in pantry stocks. Coordinate with Office Coordinator for refreshments (coffee,tea,water).
• Handle All Documents and International shipments of documents and packages via Courier services.
• Receive mail from couriers. All received mails should be log in register book “incoming mails”
• Hand over the payment cheques issued for suppliers.
• Scrutinize monthly telephone landline & mobile bills and prepare reports.

April 2012 up to Aug. 2014 Justice shop
M.H. Alshaya L.L.C., Dubai, U.A.E.
* Sales Associates /In charge

• Handling Admin such as e-mails, paperworks, answering incoming and outgoing calls.
• Handling customers needs and till/cash register.
• Handling cash and credit sales, and ensuring a correct and logged transaction in our Logbook at the end of the shift and to ensure a proper turn-over of all the duties and reports to the next shift.
• Facilitating implementation of New Floor set and project plans to Merchandise our new stock with the staffs.
• Keep up-dated with the product handling by replenishing, merchandising.
• Ensuring the security of the product against theft and damages, as well as the store premises. Arranging petty cash/cashflow.
• Handling cash and credit sales, and ensuring a correct and logged transaction in our Logbook at the end of the shift and to ensure a proper turn-over of all the duties and reports to the next shift.
• Preparing the Invoices, maintaining confidential records and filing
• Preparing Daily Working Reports
• Handling some of the HR and Admin duties
• Organize and coordinate staff meeting, conferences, and travel arrangement.
• Maintain schedules and calendars for my daily routine.
• Communicate verbally and in writing to answer inquiries and provide information.
• Handling inventory if we have stocktake

May 2009 up to Feb. 2012 Quezon City Government
City Council, Phils.
* Receptionist cum Secretary

• Organize and coordinate staff meeting, conferences, and travel arrangement.
• Maintain schedules and calendars for my daily routine.
• Communicate verbally and in writing to answer inquiries and provide information.
• Greeting visitors and directing them whatever purpose they have in the office.
• Arranging services for clients such as preparing quotations and Government policies.
• Calling people to remind them for their help that they ask.
• Handling complaints, helping to solve problems and referring to staff if necessary.
• Typing reports and correspondents.
• Handling papers for incoming/outgoing.
• Compiling monthly reports including the officials status.

December 2004 to March 2006 St.Luke’s Medical Center
Manila, Philippines
* Data Encoder

• General office routine such as attending incoming/outgoing calls, fax, e-mails, and maintaining office files and records.
• Independently handling related works.
• Performs other job-related tasks assigned from time to time by immediate supervisor.
• Keeping all the records intact.
• Handling Admin such as e-mails, paperworks, answering incoming and outgoing calls.

August 1998 to June 2004 Mc George Food Corp. (Mc Donald’s)
Manila, Philippines

*Cashier/Crew Supervisor

• Responsible for customer needs.
• Responsible for the cleanliness of area responsibilities.
• Responsible for the taste and quality of food.
• Responsible for cash handling
• Interacting with support functions for Staffing & Scheduling requirements to ensure efficiency in process operations.
• Handling Admin such as e-mails, paperworks, answering incoming and outgoing calls.
• Making inventory every 15th of the month and end of the month.

Education
Access Computer College Quezon City, Philippines
 Computer Secretarial
March 2002

Training
Nadia Recruitment Training & Management Consulting
 Advance Excel

Personal Profile
Looking for the position of Administrative Assistant in a challenging and fast-paced environment where seven years experience providing administrative support,including performing internal and external communications,scheduling meetings,coordinating travels and telephone coverage will be found valuable.