CURRICULUM VITAE’                                                                                                                                                                           

JOSE RICKY B. FALCASANTOS                                                                                                                                                                              Mobile (KSA): +966 543558039                                                                                                                                                                            Email : [email protected]                                                                                                                                                      Skype: rickyfalcasantos                                                                                                                                                                                    LinkedIn: https://www.linkedin.com/in/jose-ricky-falcasantos-36101b8/

HIGHEST EDUCATIONAL ATTAINMENT:

Bachelor of Arts, Major in English                                                                                                                                                                              Ateneo de Zamboanga University                                                                                                                                                              Zamboanga City, Philippines                                                                                                                                                                                Graduated on 26 March 1989                                                                                                                                                         www.adzu.edu.ph

QUALIFICATIONS PROFILE :                                                                                                                                                                    A motivated administrative staff of varied experiences from different industries with good organizational skills and methodical approach to responsibilities. Has proven abilities in administrative and clerical jobs in managing multiple demands and close coordination in equally multi-tasking office functions and in general support services. Proficiency in oral and written English communication and possess excellent interpersonal skills. Project a professional company image through in-person and phone interaction. Interact effectively with executives, VIPs, co-workers, contractors, and management team of different nationalities.                                                                                                                                                                                                                                              Key skill includes word processing, computer abilities (MS Office, MS Outlook, EDMS such as Database Management, SABIC Resource Management System, Primavera Contract Management (Version 14.0.2.0), PROCORE, business correspondence, e-filing, and e-mailing.

EMPLOYMENT REFERENCES & RECOMMENDATIONS: (please refer to attached CV for complete details)

PERSONAL BACKGROUND

• Nationality: Filipino
• Date of Birth: 09 November 1967
• Place of Birth: Zamboanga City, Philippines
• Gender: Male
• Civil Status: Single
• Philippine Passport No. : P4427355A
• Issued At: Philippine Embassy, Jeddah, Saudi Arabia
• Issued On: 19 September 2017
• Valid Until: 18 September 2022
• Religion: Roman Catholic
• Home Address 1 (Phils.) : 138 San Jose Gusu, Zamboanga City, Philippines
• Home Address 2 (Phils.)  : Camella Homes                                                                                                                                                                                                       Phase 1, Block 2, Lot 44                                                                                                                                                                                         Tibig, Lipa City, Philippines
• Mobile No. (KSA) :           +966 543558039
• Email: [email protected]
• LinkedIn: https://www.linkedin.com/in/jose-ricky-falcasantos-36101b8/

PROFESSIONAL EXPERIENCES

• Position: Document Controller
• Date of Employment: January 2017 – Present                                                                                                                                       KHEP, Engineering & Project Management                                                                                                                                             King Abdullah University of Science & Technology                                                                                                                           Thuwal, Jeddah
• Company and Address:  AECOM Arabia Ltd. Co.                                                                                                                                         Al Khereji Business Center, Level 1                                                                                                                                                             King Faisal Road (Old/Khobar – Dammam Coastal Highway)                                                                                                             P.O. Box 1272, Al Khobar 31952                                                                                                                                                           Kingdom of Saudi Arabia                                                                                                                                                                        www.aecom.com

Duties & Responsibilities:

• Receive, log and process by distributing to concern department/team or directly to QA/QC Department on-site for new document submittals including revisions from contractor either manually or electronically (e.g. Request for Inspection, Material Receiving Inspection, Request for Clarification, Shop Drawings, Material Submittal, General Submittal, Method of Statement, Risk Assessment, Test Report, Non-conformance Report, Inspection & Testing Plan, Site Instruction, Site Observation, HSE Violation Report, Inspection Surveillance Report, Transmittal, Correspondence)
• Check the required details for every document returned by respective authorized reviewers prior to updating the log or change its status in PROCORE before it can finally return to the contractor.
• Submitted documents in PROCORE are to be updated every now and then so it will be reflected accordingly and that every reviewer next in the “Ball in Court” will get notified and reminded to take action before its due date.
• Maintain an electronic filing system of all the document submitted by the contractor manually for easy archival and retrieval. While the corresponding hardcopies are filed and maintained in the Document Control Room.
• Receive, log and compile electronically emails with high importance from the management team.
• Working with IT and DC Team in providing the required details and structure during the conceptualization and creation of    DCMS in PROCORE.
• Position: Senior Administration Officer Cum Document Controller
• Date of Employment: September 2012 – 15 December 2016                                                                                                                                                                 (Project 1:  Ministry of Housing)                                                                                                                                                                         (Project 2: Riyadh Metro Transit Consultant)
• Company and Address: PARSONS – Saudi Arabia                                                                                                                                                                                      22nd Floor Tamkeen Tower                                                                                                                                                                                  King Fahad Road (North)                                                                                                                                                                                      Riyadh, Saudi Arabia                                                                                                                                                                                              www.parsons.com

Duties & Responsibilities: Perform general office administration and document control management system.

• Receive, log and distribute new Work Inspection Request from contractors to the Engineering/Construction team at the project site.
• Receive, log and submit commented Work Inspection Request from the Project Site  Engineering/Construction team to the contractor.
• Check, receive, log into the PCM system all submittals before distributing to concern reviewer.
• Manage and ensure implementation of document control and revision of documents as requested by department/sections, encoding, issuance and prompt distribution of the latest copies.
• Manage and ensure the implementation of records control and making sure retention period and archiving procedure is in place and implemented.
• Coordinate all activities to the document control procedure, including technical documents, drawings, and correspondence.
• Input document data into the register ensuring that information is accurate and updated.
• Makes sure controlled copies of the latest approved documents are given to the appropriate staff and subcontractors.
• Maintain updated records of all approved documents and its distributions.
• Register, upload / attach all documents in Oracle Primavera Contract Management, Version 14.0.2.0.
• Register all incoming and outgoing correspondence in PCM.
• Archive and retrieve documents from PCM.
• Archive and retrieve documents from the local and central server.
• Receive and register documents, maintain databases and produces logs.
• Create a database, setting up a filing system and index file name.
• Create, maintain files and control logs.
• Maintain a master register of the job site project documents.
• Provide assistance to requestors in capturing and locating electronic information whenever a request is necessary and official.
• Maintain the corresponding hard copy of all documents in the Document Control office and storeroom under safe custody.
• Maintain an updated log and report of the following; Candidate Information Record, Staffing Table, On-Boarding of New Hires/Joiners, Employee Personal Details and Staffing Directory.
• Update regularly the Leave Planner from Sharepoint.
• Update and generate proposed and actual Out of Office Report.
• Update and generate PTO Schedule of Senior Management.
• Update and generate Resignation Report.
• Prepare employee’s official documents for site transfer request subject for client approval.
• Prepare OBRF (On-Boarding Request) for newly hired employees.
• Prepare, receive and dispatch parcels through international couriers (UPS & DHL).
• Position: General Support Services Representative
• Date of Employment: May 2010 – May 2012                                                                                                                                                                                            Under the sponsorship of MAZCO                                                                                                                                                                      www.mazco.com.sa
• Company and Address: ARCELOR MITTAL                                                                                                                                                                                            General Services                                                                                                                                                                                                      HR & Admin Department                                                                                                                                                                                      Jubail 2 Industrial City, Saudi Arabia                                                                                                                                                                www.arcelormittal.com

Duties & Responsibilities:  Function as the administration’s core in providing assistance on general issues and concern                                                                 (simple or complex) for all the local and international employees from top executives down to                                                                     ordinary employees.

• Arrange and manage travel itinerary of local and international ArcelorMittal employees and guests who are traveling on business trips or vacation from flights and land transport.
• Arrange and manage hotel accommodation for local and international ArcelorMittal employees and guest who are traveling on business trips.
• Manage ArcelorMittal employee’s housing.
• Search and conduct an analysis of potential executive homes, apartments, family compound villas and labor camps for ArcelorMittal.
• Handle distribution and control of office space allocation.
• Manage company driver routine activities aside from in-kingdom and out of kingdom trip schedules.
• Control company cars from carpool and cars allocated to AMJ top executives and managers.
• Receive and dispatch parcel through international couriers.
• Log and prioritize service to provide from requested job request at AMJ site and housings.
• Control the purchase request for the issuance of office stationery, groceries, furniture and other items under the GSD supervision.
• Watch over the catering services provided at the site by the contracted food services company.
• Control, approve and issue free meal coupon only for ArcelorMittal guests on official visit and employees covered by company subsidize meal.
• Supervise the housekeeping at site and company housings.
• Organize various social events.
• Compose and disseminate official directives.
•  Position: Human Resource Coordinator
• Date of Employment: March 2009 – April 2010                                                                                                                                                                                      Under the sponsorship of M/S. Saeed R. Al-Zahrani Corporation (SRACO)                                                                                             www.sraco.com.                                                                                                                                                                                                                                                                                                                                                                                                Duties & Responsibilities: The Human Resources Coordinator is responsible for the coordination of HR programs and procedures for all company employees, contractors, and applicants with an emphasis on the employment process and talent sourcing needs of the company.                                                                                                                                                                          Basic Functions: Evaluates CV’s and pre-screen/interview applicants coming from various SABIC vendors and freelancer prior to CV sending and mobilization for final interview and selection.  Assist HR Manager and the Technical Interview Team in mobilizing applicants required for final interview/selection. Monitor current recruitment requirement of the company and ensure all vacancies are filled up.  Manpower pooling data controller.  Prepares various report as required by management. Initiates immediate and appropriate action of recruitment upon receipt of Manpower Requirement as follows: – Close coordination with HR Manager, General Manager and concerned Division Managers, various SABIC vendors or contractors.                                                                                                                                                                                                              – Review applicant’s qualifications thoroughly from the submitted curriculum vitae and other supporting documents against the standard procedure and pre-selection guideline prior to uploading through the SABIC Resource Management System.
• Send CV for screening to highly experienced SABIC engineers for further evaluation on technicalities through the SABIC Resource Management System.
• Arrange for technical interviews with concerned technical links and end-users.
• Maintaining & updating database for EPM Contractor Applicants (from CV pre-screening, CV Entry, CV Submission for Technical Review, CV Screening Result, Coordination with Contractors, Validation Details of Available Candidates for Interview, Interview Results)
• Creating, maintaining and updating the database for EPM Contractual Hired Employees as well as Direct Hired Employees.
• Coordinate the recruitment services—search firms, job websites, integration website, commercial advertising, etc. as needed.
• Coordinate initial HR phone interviews with candidates.
• Review all emailed incoming resumes and distribute to the appropriate hiring manager as dictated by the job description and expectation of the hiring manager.
• Coordinate new hire employee processing  and new hire orientation activities.
• Personnel Recordkeeping. Develop and maintain up-to-date departmental records and employee personnel files.
• Maintain confidentiality of HR records/documents/files.

Others:

• Assist the Human Resources Manager in the coordination/delivery of training programs.
• Assist in Human Resources with coordination of company activities and events.
• Assist with other assignments or special projects as required from time to time.
• Position: Administrative Assistant / Secretary
• Date of Employment: 26 August 1996 to 29 December 2008
• Company and Address: Saudi Arabian National Guard                                                                                                                                                                             P.O. Box 87856, Riyadh 11652                                                                                                                                                                             Kingdom of Saudi Arabia                                                                                                                                                                                       www.sang.gov.sa

Duties & Responsibilities:

• Effective communicator and professional staff with in-depth knowledge in the areas of general administration management, filing system, office procedures and coordination functions.
• Perform duties and responsibilities on administrative matters in accordance with management directives, carrying functional tasks according to priorities.
• Prepare business correspondence, memorandum, endorsements, minutes of the meeting, requisition and other tasks within the Civil Division, Services Division and Sanitation Division of the Maintenance & Operations Department.
• Maintain and keep records, files, vacation schedules, personnel registers and other confidential documents. Track itineraries, appointments and business calls including arranging bookings and hotel reservations of immediate superior.
• Receive faxes and note for necessary information/reference/action of the immediate superior.
• Attend to telephone calls and act as per the caller’s enquiry.
• Greet and receive visitors in a very welcoming and respectful manner and ascertain nature of the business.
• Prepare and submit timesheet of manpower for immediate superior’s approval prior to payroll inclusion.
• Process employees’ vacation / leave application.
• Order, budget and monitor office supplies.
• Perform systematic filling.
• Position: Secretary
• Date of Employment: 06 February 1995 – 08 May 1996
• Company and Address: Al-Adwani General Hospital                                                                                                                                                                               P.O. Box 519, Taif                                                                                                                                                                                                   Kingdom of Saudi Arabia

Duties & Responsibilities:

• Provide personal administrative support to the Hospital Director.
• Provide advanced secretarial and administrative support of a diverse and complex nature to ensure the smooth and efficient running of the office of the Hospital Director.
• Assists in special studies and analysis of policies, procedures, and directives by performing research to gather information and data.
• Setup HD travel arrangements and maintains calendar.
• Provides information and support services to Board of Directors upon request.
• Prepare correspondence, reports, memorandum and endorsements.
• Supervise support staff.
• Responsible for training new clerical staff on office procedures and equipment.
• Setup and coordinate meetings and conferences.
• Create, transcribe and distribute meeting agendas and minutes.
• Setup accommodation and activity arrangements for company visitors.
• Assists in scheduling and planning of activities.
• Answer telephones and handle inappropriate manner.
• Greets visitors, ascertains nature of the business and directs visitors to appropriate staff person.
• Research price, and purchase office furniture and supplies.
• Perform general clerical duties to include but not limited to photocopying, faxing, mailing and filing.
• Position: Quality Control Section Head
• Date of Employment: March 1993 to January 1995
• Company and Address: Futura Group Corp. (Formerly Ferruci FashionTrading Corporation)                                                                                                    Mactan Economic Zone (MEZ II-SEZ) Pahiyas Drive, Lapu-lapu City                                                                                                      Cebu, Philippines

Duties & Responsibilities:

• Supervise and oversee Quality Control (QC) Section in regulating aggregate activities of design, analysis, and inspection of defects to ensure product conformance to standard specifications for export.
• Outsourcing, selection, and evaluation of human resource for Quality Control.
• Initiate quality control management through technicians and methods to attain efficient workflow of activities.
• Review, evaluate and update quality control reports; initiate quality measures on areas that need close monitoring. Assessed quality defects and recommends controls in minimizing defects attributed to materials, machine, process, and handling.
• Encode data in the computer for the packing list and commercial invoice purposes.
• Position: Export-Import Shipping Clerk
  Date of Employment: March 1991 to January 1993
  Company and Address: Futura Group Corp. (Formerly Ferruci FashionTrading Corporation)                                                                                                    Mactan Economic Zone (MEZ II-SEZ) Pahiyas Drive, Lapu-lapu City                                                                                                      Cebu, Philippines

Duties & Responsibilities:

• Monitor and follow up merchandises included for the particular shipment.
• Update back order items for shipment based on computer records.
• Control and amend a number of boxes to be shipped out.
• Accuracy in packing the merchandise which tallies with sales confirmation report in terms of quality, coding, descriptions, labeling, color combinations, shipping marks, destinations and other instructions as per client’s requirements.
• Counter-check items before dispatching. Reports immediately any discrepancies.
• Position: Documentation Clerk
• Date of Employment: October 1989 to February 1991
• Company and Address: ANJO Export Import                                                                                                                                                                                           MC Briones Street, Mandaue City                                                                                                                                                                       Cebu, Philippines                                                                                                                                                                                                     www.anjodesign.com

Duties & Responsibilities:

• Prepare required shipment documents for processing, e.g. Packing List, Commercial Export Invoice, Certificate of Origin, Master Airway Bill.
• Contact cargo forwarder.
• Introduce new product line/s to prospective national and international clients thru mail, promote business ties and establish a business lead.
• Develop and create new concepts and innovative approach in the preparation of brochures and pamphlets for the company’s promotional campaign.
• Process entry application of company to participate in local and international trade fair activities.
• Prepare business correspondence.
• Position: Office Clerk
• Date of Employment: April 1989 to July 1989
• Company and Address: Ateneo College Registrar’s Office                                                                                                                                                                    Ateneo de Zamboanga University                                                                                                                                                                        Zamboanga City, Philippines                                                                                                                                                                                www.adzu.edu.ph

Duties & Responsibilities:

• Posting of grades in the control grading book and student’s report cards, respectively.
• Validate enrollment application of students.
• Prepare TOR (Transcript of Records) and HD (Honorable Dismissal) for students.
• Prepare enrollment and class student’s guideline during enrollment period.
• Fill-in and pull-out of student’s record file for corresponding disposition.
• Position: Receptionist / Front Desk Clerk / Telephone Operator
• Date of Employment: June 1986 to February 1989
• Company and Address: Ateneo de Zamboanga University                                                                                                                                                                     La Purisima St., Zamboanga City, Philippines                                                                                                                                                 www.adzu.edu.ph

Duties & Responsibilities:

• Manages the university’s lobby area.
• Greets and directs all VIP guests, faculty staff, job candidates and students.
• Ensures completion of paper works, sign-in and security procedures.
• Accept and accommodate VIP guests to the Ateneo de Zamboanga University and to the Jesuit’s House.
• Provide accurate and reliable information on the affairs of the institution for guests, inquirers, and other personnel.
• Answers and directs all incoming calls to appropriate individuals.
• Assists callers with dialing and provides dialing instructions, assists in locating individuals, department, and services offered by the University.
• Connect outgoing and incoming calls for all the departments within the University.
• Dispatches pages from the campus paging system.
• Serves as backup call coverage for campus departments as necessary.
• Performs other job-related duties as assigned.