Education

July 1996-June 2001 Bachelor of Arts at University of Peshawar

April 2002/April 2003 Diploma of Information Technology at Government of Technical College Peshawar, Pakistan

Experience

June 2019/ Continue HR/Admin Officer at Hashoo Foundation

Main Responsibilities & Tasks:
Human Resource:
• Provided support in the development and implementation of HR policies and procedures.
• Initiated, and coordinate the recruitment and selection process as per the requirements of both core Office and regional/Project offices.
• Assist in annual Job evaluation and Job description reviews.
• Ensured that accurate job descriptions are in place.
• Ensured effective performance management according to the HF Performance Management system.
• Ensured facilitation and documentation of the performance Appraisal system.
• Provided basic counselling to staff that have performance related obstacles.
• Identified training and development needs of the staff.
• Organize staff training sessions, workshops and activities.
• Identified and resolve HR related issues of the organization in an effective and efficient manner as and when required.
• Provide support to AM- HR in development of procedures where necessary in view of the gaps in the existing policies of HHA.
• Guide all staff of HHA on HR issues.
• Provided support on disciplinary, grievance issues etc.
• Ensured timely preparation of payroll.
• Manage/coordinate activities related to staff contracts, benefits, training need assessments. Performance evaluation and handing/taking over procedures.
• Ensure the maintenance of personal records of all employees.
Administration
EVENT MANAGEMENT:
• Ensured that all Event Management requirements are fulfilled.
• Responsible to make Hotel reservations for all events according the requirement of focal person and availability of budget
• Supervise and coordinate all Office activities related to event management and ensure timely delivery in this regard
• Close coordination with concern unit/ department for the workshops, trainings, seminars, exhibitions, dialogues and internal pre-announced meetings, Venue coordination, meal arrangements, accommodation arrangement, training hall set up arrangements, Internal coordination
INVENTORY AND MAINTENANCE:
• Get record of fixed assets (with prices and date of purchase) for calculation of premium & then get the fixed assets insured.
• Updating the fixed assets record and responsible for physical check of fixed assets.
• Ensured that daily check of “building maintenance checklist”, inspection of building according to schedule, preparation of check list and ensure that work has been done
• Monitor the cleanliness of the office and supervise the duties of the cleaners and the office guards.
LOGISTICS:
• Supervised and coordinate all activities related to logistics, ensure timely delivery in this regard
• Ensured that the vendors are timely approved/ revaluated by purchase committee according to the requirement. Make sure that disapproved vendors are struck out of approved vendor’s list.
• Ensured that the Purchase orders are made according to the requirements and proper hard and soft copies are maintained for record.
• Ensured that all supporting documents are available to process the bills as required by quality management system.
• Ensured that all invoices/ bills are timely processed hence receiving of Bills from vendors, keep records of bills received, complete the required documents, forward to Internal Auditor for payments
• Revise/develop and implement Standard Operating Procedures for logistics related procedure and policies.
• Ensured that timely arrangements are made for staff travel, boarding and lodging and facilitate visa acquisition for official visits of staff outside the country.
• Prepared of annual/half yearly work plans and departmental budget in consultation with the Line Manager and other colleagues.
• Monitor progress over the work plan and financial plans in accordance with annual planned targets and advise management for corrective actions in case of deviation from the original plan.

13th Dec, 2017 /31st Dec 2018 Office Assistant at Malteser International/ Order of Malta Worldwide Relief funds (Germany)

Major Functions:
Responsibilities to Assist the Project Office on the following matters.
• Filing and organizing documents, addressed directly to the Program Coordinator.
• Ensuring the confidentiality of documents and matters where necessary.
• Overall responsible for successful support to programmatic & operational sections within the organization for effective management of project office.
• Responding to information requests, preparing the necessary documentation and ensuring follow-up actions
• Understanding and keeping up to date with Malteser organizational structure, internal policies, and objectives
• Successfully organizing staff monthly meetings, residential trainings, seminars and workshops on district and provincial levels
• Maintain monthly reports of all expenses regarding office maintenance, vehicle maintenance, fuel statements and other related office expenses etc.
• Ensuring timely renewal of lease tenancy & vehicle insurances.
• Supervising support staff (drivers, security guards, office boys, electricians, kitchen staff & admin assistants) and interns.
• Successfully assisting Program coordinator and PM in coordination with Govt. agencies, UN agencies and partner organizations.
• Effectively conducting field supervision and monitoring visits to observe guide and facilitate suppliers, vendors and MI staff.
• Procurement of goods and services for Malteser International & projects as per Procurement policy.
• Collecting quotations, preparing comparative statements & getting approvals from purchase committee thereof.
• Corresponding with suppliers, evaluating them and reporting line manager for updates of procurement.
• Preparing & Issuing purchase/work orders and following up for the orders placed. Following up of the goods delivery according to the agreed terms.
• Successfully assisting logistics, finance and HR sections for the implementation of organizational SOPs.
• Report activities according to the organization’s procedures and formats of the organization.
• Scanned all financial vouchers for Finance section to uploading of Financial Software.
• Maintained HR both Soft & hard files for each staff.

25th Aug 2015/31st Aug, 2017 Base Administrator at Abdul Samad Memorial Trust (ASMT)/Non-Profit Organization

Major Functions:
• Overall responsible for effective management of hospital administrative and HR procedures.
• Successfully handled logistical and procurement activities with support of hospital senior management.
• Successfully ensured hospital safety and security through advance surveillance and risk mitigation measures.
• Well ensured all hospital record are maintained and recorded in organized manner.
• Effectively ensured hospital supplies and equipment procurement and reporting.
• Established excellent coordination with DG health, UN Agencies, partner hospitals and Healthcare commission.
• Successfully maintained HR files, staff duty roster (Biometric and ERP software), staff leaves, and enumeration record.
• Successfully managed all operational cost on regular basis in support of finance officer.
• Effectively managed log books, office utilities and purchases record and reports.
• Successfully maintained hospital day-to-day hygiene through support staff.
• Effectively conduction of monitoring and supervision of hospital sections to ensure best services to patients/attendants.

20th April 2013 /31st Jan 2015 Field Monitoring Officer at Oxford Policy Management – OPM/World Bank Multi Donor Trust Funds

Major Functions:
• Overall responsible for monitoring of the five Multiple Donor Trust Funded (MDTF) in the Collaboration with World Bank.
• Successful verification of actions completed with SMEs.
• Successfully conducted FGDs with businesses which received grants and provide report on the use of these grants and if they are in line with the project objectives.
• Developed good relationships with relevant stakeholders, including but not limited to government departments and local levels, community elders, local Organizations and communities.
• Well verified the existence and quality of works and provision of equipment’s.
• Well conducted monitoring visits to communities on each quarter basis for selecting projects on random basis and reporting to senior consultant.
• Successfully conducted FGDs, key informant interviews, secondary data analysis to collect information and summarize in the monitoring reports.
• Successfully evaluated the social impact of livelihood project in the targeted program areas.

1st August 2012 /28th February 2013 Procurement & Logistic Officer at Awaz Welfare Organization - AWO /UNHCR

Major Functions:
• Well organized procurement processes, including preparation of Request for Quotation (RFQ), Invitation to Bid (ITB) or Request for Proposal (RFP) documents, receipt of quotations, bids or proposals, collecting, screening and preparation of documentation, data processing, preliminary bids evaluation, filing; organization of goods shipments, including customs and all related documentation and implementation of follow-up actions.
• Performed a variety of standard tasks related to contract, asset and procurement management, ensuring full compliance of activities with rules, regulations, and policies, and providing advice as required to management.
• Effectively arranged for travel and accommodation, preparation of travel authorizations, filing of information for payments, processing requests for visas, ID cards and other documents.
• Liaison with various prospective vendors and sub-contractors to get quotations.
• Reviewed vendor responses for compliance with requirements, perform pricing analysis, and recommend contract awards that result in best value procurement.
• Managed the procurement and logistics documentation, easy for review and auditing.
• Located proper suppliers and create data group.
• Provided administrative and logistical support for the organization and implementation of events, e.g. training workshops, seminars, etc., liaising with national participants.

1st Oct 2009 /31st March 2012 Manager Admin & Procurement at Regional Institute of Policy Research & Training- RIPORT/UNHCR, USAID

Major Functions:
• Overall responsible for administrative and procurement management of RIPORT.
• Well maintained security arrangements of office premises and ensures safety of office and staff.
• Successfully managed human resource through HR and administrative rules of RIPORT.
• Well managed operational functions of the office building and activities.
• Successfully managed HR Files, procurement & logistics record, payment records and leaves of staff.
• Successfully developed and submitted monthly budget Vs Actual to the manager finance.
• Effectively conducted office building assessments and consultations with owner for rent.
• Effectively conducted all office assets inventory, handover details and operation & maintenance record.
• Successfully conducted procurement of supplies as per RIPORT procurement policy through direct purchase, open quotations and sealed quotations.
• Supervised and monitored supplier, vendors and contractors works/supplies and ensured quality and quantity standards are met.
• Organized and delivered different capacity building trainings for RIPORT staff, partner organizations, Government Agencies staff and communities reps.
• Successfully arranged logistics support to staff, vehicles Rota for staff and financial reimbursement to staff members.
• Well prepared and shared administrative and logistics reports with project director & donor agency.

01st Jan 2001 /30th June 2008 Admin & Finance Officer at Afghan Medical Welfare Association (AMWA)/UNHCR

Major Functions:
• Successfully established Health Information System – HIS for monthly/quarterly/Annually reports.
• Well managed financial proposals, budget Vs actual reports and administrative reports to senior management on monthly basis.
• Well ensured all operational formats are prepared and followed by all employees of the association.
• Successfully ensured all logistics and operational assets are utilized as per the organizational procedures.
• Ensured all vouchers in line with financial rules and regulations and their onward submission to respective agencies is in order.
• Sorting and Filing of vouchers including supporting documents in sequence and proper record keeping of financial data.
• Effectively managed procurement procedure, vendors/contractors/supplier selection, validation study and final payment and their record keeping.
• Well maintained all stock record, supply and utilization (medicines) with support of junior staff members.
• Prepared and submitted Drugs Consumption Reports & Medicine/Stationery/Stock Register, & receiving of medicine by quarterly basis form UNHCR WARE HOUSE.