Work Experience

Executive Assistant/ Management Trainee

Office of the President

Nov 2014- Present

Property Company of Friends, Inc.

1.      Support the President in the preparation of the various meetings, conferences, and the follow up of the different actions related to these meetings.

2.      Support the President in the organization of own office and establish an efficient system for filing the relevant and critical documents and data.

3.      Ensures that company’s documents, sensitive reports and contracts are securely filed and archived. Build the appropriate systems, tools and processes to ensure an optimal and efficient filing of documents for the company.

4.      Upon request of the President, follows-up on various matters with different internal and external stakeholders, and ensures an optimal flow of communication between them and the President.

5.      Manages and follows-up with specific projects according to the requirements of the President

6.      Organizes specific events requested by the President, plan the appropriate actions and follows-up execution.

7.      Prepare correspondence on the President’s behalf.

Human Resources & Admin Associate

Nov 2014- Dec 2015

Williamton Holdings, Inc.

1.      Recruitment and Staffing

–          Assists in the recruitment and staffing function by placing job advertisements, arranging interviews, and maintaining relevant applicant documentation.

–          Assists in the orientation of new hires.

–          Develops the new appointment and welcome letter for the arrival of new employees.

–          Purchases office supplies (e.g. pens, stationery, etc.), furniture (e.g. mobile pedestal, etc.), and equipment (e.g. mobile phone, computer, etc.) for new employees in coordination with the Estate and Asset Management Group (EAMG) and Purchasing Departments.

–          Coordinates with EAMG regarding parking space of senior officers and office space requirements of employees.

–          Orders company identification cards (IDs) and calling cards for new employees.

–          Provides updated telephone directory to the new employee on the first (1st) day.

–          Prepares documents needed for new hires and encourages them to review and complete the necessary on-boarding requirements before the first (1st) employment day.

2.      Benefits Administration

–          Processes or updates registration of employees to BIR, SSS, Philhealth, and HDMF.

–          Facilitates payment and posting of:

BIR withholding tax;

SSS, Philhealth, and HDMF monthly premium contributions;

SSS and HDMF loan applications;

SSS sickness and maternity benefits; and

SSS and HDMF penalty condonation program.

–          Reviews and assures compliance with BIR, SSS, Philhealth, and HDMF regulations as they affect employee benefits; Visits the said government offices as needed by operations.

–          Facilitates the addition, deletion, or updating of employees (and their dependents if applicable) in the group Health Maintenance Organization (HMO) coverage.

–          Prepares premium deduction schedules for qualified dependents of employees in the group HMO coverage for purposes of salary deduction.

–          Reviews and processes employees’ hospitalization requirements and outpatient reimbursements; distributes HMO check payments to employees.

–          Distributes communication and educational materials regarding the group HMO coverage to employees.

3.      Employee Relations

–          Assists in planning and organizing employee events (e.g. summer outing, Christmas party, strategic planning, etc).

–          Participates in other HR and Admin.-initiated plans and programs.

4.      Employee Health and Wellness

–          Schedules the annual Executive Check Up (ECU) of executives and senior managers and Annual Physical Examination (APE) of supervisors and rank-and-file employees.

5.      Employee Communication

–          Assists in developing and updating HR and Admin. policies and procedures and job descriptions.

–          Prepares routine reports and correspondences.

–          Researches, compiles, and analyzes data for special HR and Admin. projects and studies.

6.      Timekeeping

–          Serves as timekeeping administrator by monitoring the Daily Time Record (DTR) log sheet and encoding the work schedules and actual time-in and time-out of employees on a semi-monthly basis.

–          Prepares semi-monthly reports on overtime, tardiness, undertime, absences, leaves, holiday pay, official business, offset or change of work schedule, and/or night differential of employees for payroll computation purposes.

–          Communicates salary deductions, contributions, and other payroll-related concerns to the HR and Admin. Manager.

–          Prepares disciplinary memo on excessive tardiness and absences in accordance with the company’s policy on work hour standards and attendance.

–          Issues and routes the exit clearance form of resigned employees and assists the HR and Admin. Manager in the final pay computation by providing accurate information on employee data, leave balance computation, outstanding loans or deductions, notarial requirements, etc.

7.      General Administrative Services

–          Provides general and confidential administrative support to the HR and Admin. Manager and other senior officers of the holding company.

–          Schedules and organizes meetings, appointments, and conference calls (calendar management) and ensures that creation and assembly of documents for distribution, meeting room or site reservations, food orders, attendance confirmations, etc. are in order.

–          Processes mails including receiving, sorting, time-stamping, logging, and distributing incoming and outgoing correspondence and packages.

–          Coordinates all necessary travel arrangements (e.g. airline tickets, airport transfers, hotel bookings, etc.), and develops travel itineraries for senior officers.

–          Serves as petty cash custodian handling:

Reimbursement of petty cash expenses;

Replenishment of petty cash fund; and

Liquidation of cash advances for authorized business expenses.

–          Prepares, administers, and maintains a systematic filing system for the following:

Requests for payment (RFP) for all authorized business expenses of the holding company;

Purchase requisitions (PR) for office supplies and other items requested by the end user or requisitioning division/department; and

Internal work order requests.

–          Assists the HR and Admin. Manager in preparing the annual HR and Admin. budget and in ensuring that all checks, RFPs, contracts, manpower requisitions, PRs, letters, memoranda, work order requests, and other important documents are signed fast, methodically, and systematically.

–          Performs duties as liaison between HR and Admin. and the various divisions/departments/offices such as but not limited to the following:

–          Coordinates with the HR and OD Division of the developing company regarding HMO benefit and employee perks;

–          Coordinates messengerial requirements, tripping requests, company vehicle repairs and maintenance, insurance renewals, LTO registration, and mobile phone plan renewals and repairs with EAMG;

–          Coordinates computer repairs and maintenance with IT;

–          Coordinates bank reconciliation, passbook update, and payment deposit with Accounting Department; and

–          Coordinates with Security Bank and Treasury Department regarding bank statements.

–          Composes and initiates routine correspondence and memoranda.

–          Screens telephone calls and visitors and resolves routine and complex inquiries.

–          Performs other duties and responsibilities that may be assigned by the HR and Admin. Manager and other senior officers from time to time.

Talent Retention Associate

Apr 2013- Nov 2014

Aboitiz Equity Ventures, Inc.

1.      Benefits administration (Company & Statutory Benefits)

2.      Track & monitor all benefits related availment of employees

3.      Facilitates group medical dependents benefits reimbursements

4.      Employee records management

5.      Maintain employee data base (HRIS)

6.      Support employee movements (New Hires, Transfers, Promotion, Resignation, Redundancy, etc.)

7.      Support employee engagement activities (Christmas Party, CSR Activities, Recognition Night, Office Celebrations, etc.)

8.      Responsible for on boarding of new hires and transferees

Human Resources Assistant

Jul 2012- Apr 2013

Shang Properties, Inc.

1.      Serves as timekeeping administrator of the group of companies.

2.      Generates and prints reports related to overtime, tardiness, absences/leaves, night differential of applicable employees.

3.      Prepares and issues tardiness memo on a monthly basis.

4.      Prepares and submits semi-monthly payroll advice to the Assistant Manager, Group Payroll Operations, and coordinates with Accounting Department regarding deductions and adjustments.

5.      Assists in the final pay computation of resigned employees (e.g. employee data, SL/VL balance, outstanding loans/deductions).

6.      Responsible for the timely payment and posting of government mandated benefits

7.      Prepares premium deduction schedules on a quarterly basis for qualified dependents of employees in the group medical insurance for purposes of salary deduction.

8.      Reviews and processes employees’ hospitalization requirements and outpatient reimbursements; Distributes check payments to employees.

9.      Inputs and maintains data in the HRIS.

10.  Files and ensures completion of 201 files of employees, including on boarding requirements of new hires.

11.  Prepares documents needed for new hires.

12.  Issues and routes exit clearance form of resigned employees.

Human Resources Clerk

Apr 2012- Jun 2012

Shang Properties, Inc.

1.      Organizes and checks for the completion of Personnel Files