VANDERVELL PORTIA ALISON
P.O.BOX BT 370
TEMA
GREATER ACCRA-REGION
Tel.No:+233-246-828-468/+233-261-607-404
Email:[email protected]

PERSONAL INFORMATION

Gender: Female
Nationality: Ghanaian
Marital Status: Single
Language Spoken: English, French,Ga, Twi and Ewe

CAREER OBJECTIVE
Very keen to build a career with a progressive and result oriented organization that values hard work and innovation for the achievement of organizational and societal goals.

EDUCATIONAL BACKGROUND
Year Institutions Qualifications
2013-2015 UPSA Degree in Business Administration

2007-2010 Takoradi Polytechnic Higher National Diploma
Secretaryship and Management
Studies.

2002-2004 Our Lady of Mercy Sec. Sch. Senior Secondary Certificates

RESEARCH WORKS:
“The Impact of staff training and development on anorganization”.A case study of GLICO, (2010), in partial fulfillment for the award of Higher National Diploma in Administration, Secretaryship and Management option.
“The Ghanaian Entrepreneur and the liquefied Petroleum Gas Industry” (2015),in partial fulfillment of the requirement for the award of BA (HONS) Degree in Business Administration.

WORKING EXPERIENCE
2017 July, – To present: Japan Motors Trading Company Limited
Position: Secretary
Responsibilities: I provide administrative support duties and I provide support to the Assistant Managing Director to ensure the smooth running of activities in the Tender Department. To this effect I perform specifically the following duties:
Searching through the Ghanaian dailies for tender advertisement, in order to participate for tender, by submitting of the necessary requirements or documents on the due date for tender participation.
Liaising with Accounts Department on payment advice received and the issuance of receipts accordingly.
Follow – up on cheques and payments from clients for goods and service offered.
Preparation of transfer of ownership of goods to legitimate clients.
Processing of bid securities and performance securities memos for their requests.
Typing of correspondents and vehicles specifications according to the requirements of customers.
Making availability the required documents for tender submission not excluding: Folders for tenders, introductory letters, after sales profiles and price tables.
Updating and sending weekly tender reports to the Assistant Managing Director on every last day of working week day.
Filling of documents and any other assigned duties.

2016 – May, 2017: Ritzio Ghana Limited, Head Office, Accra
Position: Executive Secretary / HR Administrative Assistant
Responsibilities: I provide administrative support duties and I provide support to the Director, his Assistant and Associates Supervisors and Managers to ensure that the company is provided with the resources make effective decisions. To this effect, I performed specifically the following duties;
Maintain confidential records and files.
Maintain records of decisions.
Arrange for payments of honorariums.
Research and assist with the preparation of motions, policies and procedures.
Review and edit reports to the Director and His Associates.
Prepare correspondence for Directors and His Associates members.
Schedule Executive meetings and Appointments.
Prepare packages for executive meetings.
Attend Executive meetings and stakeholders meetings.
Record minutes and transcribing of minutes.
Coordinates repairs to office equipment.
Vouching
Handles transports activities
Handles developmental Projects
Preparing of daily balance sheet
Making SSNIT payment and others, accounts opening for new staff
Preparation of weekly management report
Supervising activities of other employees
Processing of employees medical requests and bills
Providing of job candidates by screening and testing applicants; notifying existing staff of internal opportunities; maintaining personnel records; ensuring that accurate job descriptions are in place; identifying training and development opportunities to some employees; obtaining temporary staff from agencies.
Administers employee’s loan; providing application information; helping with form completion; verifying submission notifying employees of approvals.
Maintaining human resources records by recording new hires, transfers, terminations.
Orients new employees by providing orientation information packets; reviewing company policies; gathering withholding and payroll information.
Monitor daily attendance.
Providing of staff bonuses and overtime allowances for staff.
Renewing of residence and work permit of Expatriates.
Travelling arrangement for expatriates from other countries to Ghana.

2012-2015: Finatrade Group, Head Office, Accra
Position: Administrative Assistant
Responsibilities: Overall I provide administrative support to ensure that the company’s operations are maintained in an effective and efficient manner. To this effect, I performedspecifically the following duties;
Coordinates assigned office functions and detail with other department
Receiving, open and distributes incoming and out-going mails, initiate and transmits inter-office memos, notices etc.
Type correspondence report and other documents.
Receives and process information of confidential nature, ensures such information is maintained in strict confidentiality.
Performs general clerical duties to include but not limited to photocopies, faxing, mailing and filling.
Answer phones and either deal with clients or transfer them to department better suited to customer queries.
2011-2012: Novact Mining Group Limited-SefwiBekwai
Position: Administrative Assistant
Responsibilities:
Prospecting for investors
Current prevailing gold prices
Payment of Staff allowances
Payment of petty cash
Set-up and coordinates meetings and conferences
Support staff in assign project base work
Booking for appointment

2010-2011: Ga West Municipal Health Administration
Position: National Service Personnel f
Responsibilities: Assisted in the performance of the following function duties;
Booking incoming and outgoing mail
Filing of official documents
Receiving calls
Deals with visitors
Kept data base of all staff
Help in organizing workshop
Taking and transcribing of minutes, writing of reports

INTERNSHIPS
2009/2010: Toyota Ghana Limited, Head Office Graphic Road
Position: Customer Service Personnel
Responsibilities: Locating of auto parts, customer service, updating of customers’ bills
and any other assigned duties.

2008/2009: Office ofthe Administrator of Stool Lands(Ministry Of
Lands & Natural Resources)
Position: Administrative Assistant
Responsibilities: General clerical duties (Typing of correspondence, filing of correspondence,Photocopying, faxing), organizing meetings and any other assigned duties.

TRAINING ATTENDED
April 17th -19th 2013, Michael Stevens Consulting, Ghana: Service Excellence and Requirements for Delighting Customers.

COMPETENCIES
Good communication and writing skills
Ability to work with minimal supervising
Ability to work independently and under pressure
Computer literacy in Microsoft environment(Word, Excel, Power Point ,etc)

HOBBIES: Reading and Researching

REFERENCES
Mr. John Awuni
Head of Corporate Affairs
Finatrade SA Ghana.
TEL: 0244311041

Mrs. Eva Beryl Kwatchey
Private Secretary,
Ga West Municipal Health Administration
Tel: 0244138919

Mr. Michael Dzandza
Head of Audit,
Ritzio Ghana Limited
TEL: 05492440399