Resume of

Poul Robin

House # 1037/2, Flat-5F

East Monipur (Kathaltola)

Mirpur-2, Dhaka-1216

Tel: 01921616946

E-mail: [email protected]

Career Objective: To serve a responsible position at a well-structured organization and successfully apply the managerial and interpersonal skills to enhance organizational efficiencies.

KeyQualifications:
§  Served a senior-level position with deep knowledge of systems usability and employee-facing applications. Possess strong communication, interpersonal, strategic thinking, decision-making and analytical skills.

§  Significant experience leading all phases of complex projects in commercial and noncommercial organization, including requirements definition, vendor selection, policy &process re-design, restructuring,salary review, communications, data analysis and HRISimplementation.

§  At CARE Bangladesh, served as Functional lead on ASPIRE soft HRIS implementation& Compensation & Benefits for office HR that included HR, Payroll, Benefits, Donor fund charging, Leave management and manager self-service modules for 600 employees. Also play key role in guide management for redesigning process flow & policy, restructuring, salary review and HR data Analysis.

§  At YAGI Bangladesh, served as Functional lead on Kormee soft HRIS implementation for office HR that included HR, Payroll, Benefits and Employee and Manager Self Service modules for 2600 employees. Reviewed enhancement requests and presented recommendations to senior leaders. Played a key role in the design of training and re-designingHR operations plans.

§  At SIL International Bangladesh served as Sr. Officer-MIS that lead data network planning, process and implementation for HR, Program Finance and Administration department. Also worked for redesign network map of office in Linux environment.

Education:
Exam
Institutions
Subjects
Results
Post Graduate Diploma in Human Resources Management
Bangladesh institute of Management (BIM)
Human Resources
CGPA: 3.21
M.Sc. in Mathematics
University of Dhaka
Mathematics
1st class
B.Sc. in Mathematics
University of Dhaka
Mathematics
2nd class
H.S.C.
Dhaka board,

Savar Cantonment Public College,

Savar, Dhaka
Science
1st Division
S.S.C.
Dhaka board,

A.E.R.E. high School,

Savar, Dhaka
Science
1st Division
Professional Experiences:
Manager-HRIS, Compensation & Benefits

CARE Bangladesh

RAOWA Complex (Level-8), VIP Road, Mohakhali, Dhaka-1206, Bangladesh

(November,2017 -Continuing)
Organizational data analysis, dissemination and providing strategic guidance to management

·        Analyze organizational data, existing policies and procedures for advising and assisting the HR Director on formulating HR strategy on workforce planning, salary scale restructuring, promotion and salary amendment, providing cost implications and organizational impact in the short and long run.

·        Analyze organization-wide implications of introducing new policies and practices and recommend to management for change when required.

·        Draft new policies in line with country practice for cost effective solutions as required.

·        Analyze procedure and structure for any discrepancies and bring to the notice of the HR Director as relevant.

·        Present country office demographic data to appropriate management audiences and for HRD&M, Finance and Audit purposes.

·        Prepare and circulate monthly personnel change report to management.

·        Prepare monthly staff confirmation lists, annual/monthly turnover lists, retirement lists, gratuity payment list and bonus list upon festivals and take necessary actions/

·        Prepare contracts staff’s list and monitor expiry dates for appropriate actions; prepare service no longer required lists with their profile and circulate to all concerned.

·        Prepare year round long service awards receivers’ lists and coordinate certification process with Communications and Procurement team.

Compensation & Benefits (C&B) responsible

·        Review Compensation & Benefits policy and make recommendation to management according to market practices, advising on C&B restructuring, implementation, and implications for the organization.

·        Lead payroll team on behalf of HR and liaison with other department (Finance, IT, Procurement, Audit or Program units) for for compensation and benefit changes of CARE B.

·        Coordinate salary survey in coordination with the HR Director through selection of consultants and comparators, act as the focal person for communication with the consultants, analyze survey data and recommendation and advise the HR Director on the implementation of the recommendation.

·        Ensure HRIS/Payroll Entry/Edit of all employees

·        Allocate employee number and circulate to Field Offices/Units/Accounts along with welcome letter.

·        Act as Plan Coordinator for Employee insurance.

·        Supervise APAA related matters like; APAA receive, check ratings, data entry, Increment letter print, sorting APAA papers and recheck, storage in PCF and ensure increment with salary.

·        Update annual increment, COLA and salary revision changes into HRIS. Make salary proposal for potential staff of new/vacant positions through recruitment.

·        Respond to queries related with compensation & benefit (C & B) to all staff.

·        Update database with relevant information with C & B (i.e. Salary, Allowances, Festival Bonus, and Gratuity etc.)

Develop, Manage and Administer HRIS and Leave Management

·        Responsible for design, upgrading and maintenance of medium to large scale HRIS for CBDO.

·        Maintain HRIS and other customized software in line with changed personnel policies, ensuring access of HRIS data to selective users with selective information.

·        Develop and maintain operating guideline for handling of HRIS and others programs.

·        Monitor & update data in the HRIS on employees’ personnel changes including staff promotion; transition; transfer; increments; re-designation; separation, salary changes

·        Create and run data integrity checks and undertake the appropriate follow up action.

·        Ensure data is archived and securely stored as per IT policy.

·         Coordinate Project closing activities regarding HR part.

·        Supervise leave operations of Fields & CBHQ and ensure preparation of financial leave reports in monthly basis.

·        Adjust and maintain all leave balances, leave entitlement, updates and cancellations (such as CTO, Maternity/Paternity, annual, sick, special)

·        Prepare leave statement for final payment.

·        Prepare various kinds of leave reports as per Projects/Depts requirements.

Audit Response & HR compliance

·        Prepare information for audit pre-requisite requirements.

·        Attend audit meetings and collect requirements and provide support as per requirement.

·        Coordinate audit requirements for the HRD&M and respond all queries pertaining to the audit.

·        Act on audit findings and share with HR-Director and HR Manager for next course of HR action.

·        Oversee compliance of HR policy and procedure of CARE Bangladesh.

·        Collect information for the purpose of Anti-Terrorism reporting. Compile and finalize after review and send to Atlanta.

Communication, Correspondence, & HR service

·        Draft personnel/confidential letters on routine functions relating to HRIS operations.

·        Communicate with field-offices, projects, departments on HRIS data updating and other personnel affairs as and whenever required /instructed.

·        Maintain an updated Emergency Roster of Country Office.

·        Take part in legal (HR) Issue besides HR Manager or in the absence of HR Manager.

Technical support  & Others

·        Act as the focal person to represent HR for any technical support like IT operations, computer hardware, operating systems, communications, software applications and data processing.

·        Provide advice on IT issues and planning for departmental needs, making recommendations on selection of application packages, software development tools and technology standards.

·        Conduct staff training on operating on-line system and oversee their further usages.

·        Maintain Disaster Management Database and coordinate with Disaster Management Team in connection with personnel and skill database.

·        Represent HRD&M in the interview board as and when required.
Section Support Manager-HRIS, Payroll, C&B

CARE Bangladesh

RAOWA Complex (Level-8), VIP Road, Mohakhali, Dhaka-1206, Bangladesh

(March,2014 –November,2017)
Develop, Manage and Administer HRIS

·         Responsible for managing the design and implementations of medium to large scale HRIS.

·         Maintenance HRIS and other customized software in line with changed personnel policies.

·         Develop operating guideline for handling of HRIS and others programs.

·         Establish priorities for systems developments, maintenance and operations.

·         Ensure collection & entry of personnel information into HRIS. Design formats to collect staff basic data.

·         Ensure that staff transition related data are stored accurately.

·         Monitor & update data in the HRIS on employees’ personnel changes including staff promotion; transfer; increments; re-designation; separation, salary changes etc.

·         Ensure back-up of data against any probable change.

·         Create and run data integrity checks and undertake the appropriate follow up action.

·         Ensure data is archived and securely stored as per IT policy.

·         Assist to maintaining HR database which includes fine tuning database for faster performance.

Prepare different reports for personnel action and disseminate HRIS/other data

·         Analyze and present HR data as per management need for any process review.

·         Prepare monthly personnel changes report and ensure the circulation of the same of every month.

·         Prepare monthly staff confirmation lists and undertake appropriate actions.

·         Prepare annual/monthly turnover lists, retirement lists, gratuity payment list and bonus list upon festivals.

·         Prepare contracts staff’s list and monitor expiry dates for appropriate actions; prepare service no longer required lists with their profile and circulate to all concerned.

·         Analyze HRIS database for appropriate management audiences.

·         Process and make necessary sort out of data as per requirement.

·         Present HRIS data/country data for appropriate management audiences and for HRD&M and Finance audit purpose.

·         Provide HRIS data to clients and departments upon requests.

·         Prepare year round long service awards receiver’s lists and undertake appropriate actions.

Leave Management

·         Fully supervise Leave operations of Fields & CBHQ.

·         CTO entitlement update/cancellation.

·         Maternity/Paternity entitlement update/cancellation.

·         Interview entitlement update/cancellation.

·         Approved leave cancellation.

·         Adjust Leave application/approval from the system.

·         Fix leave balances, if any difficulties are there.

·         Ensure to preparation of leave reports in monthly basis.

·         Prepare leave statement for final payment.

·         Prepare various kinds of leave reports as per Projects/Depts requirements.

Supervise HRIS/Payroll data entry and changes in salary of employees

·         Ensure HRIS/Payroll Entry/Edit. Also ensure newly recruited employees personnel related data entered into HRIS.

·         Ensure payroll related issues from HR.

·         Sort relevant papers, which need HRIS actions and preserve those papers.

·         Allocate employee# and circulate to Field Offices/Units/Accounts along with welcome letter.

·         Supervise APAA related matters like; APAA receive, check ratings, data entry, Increment letter print, sorting APAA papers and recheck. Finally APAA’s sent for PCF and compiles increment with salary.

·         Update annual increment, COLA and salary revision changes into HRIS.

Compensation & Benefits (C & B).

·         Co-ordinate salary benchmark study.

·         Respond to quarries related with compensation & benefit (C & B).

·         Review of C & B policy.

·         Advise Director, HRD & M/HR Manager on implementation of C & B policy.

·         Update database with relevant information with C & B (i.e. Salary, Allowances, Festival Bonus, and Gratuity etc.)

Audit & Anti-Terrorism Response.

·         Prepare information for Audit pre-requisite requirements.

·         Attend Audit meetings and collect requirements and provide support as per requirement.

·         Act on Audit findings and share with Director-Admin and HR and HR Manager for next course of HR action.

·         Collect information purpose of Anti-Terrorism reporting. Compile and finalize after review. Finally send to Atlanta.

Technical support for HRIS assistance

·         As a Focal person to represent HR for any technical support like as IT operations, computer hardware, operating systems, communications, software applications and data processing.

·         Provide advice on IT issues and planning to the departmental needs.

·         Make recommendations on selection of application packages, software development tools and technology, standards.

·         Ensure access of HRIS data to selective users with selective information.

·         Conduct staff training on operating on-line system and oversee their further usages.

·         Full supervision of Disaster Management Database and maintenance.
Asst. Manager- Human Resources

YAGI Bangladesh Ltd.

Road-113/a, House-23 (4th floor),

Gulshan-2 , Dhaka-1212

(May,2010  to February, 2014)
HUMAN RESOURCES DIVISION SUPPORT:

·         Coordinate competency based personnel management for company.

·         Coach departmental managers to systematic evaluation of the progress toward the achievement of the selected goals/objectives to modify the strategy of the company.

·         Ensures personnel actions are in compliance with current Human Resources and finance report and guidelines & Labor law.

·         Identifies, writes, and implements Human Resources policies and guidelines regarding the HRIS.
Identifies opportunities for improving Human Resources processes through information systems changes.

·         Analyzes and prepares payroll data to produce an accurate and timely payroll. Ensures compliance with all applicable state and federal wage and hour laws.

·         Prepares weekly, monthly, quarterly and year-end payroll related reports, including but not limited to: gross payroll, hours worked, benefit hour accruals, tax deductions, benefit deductions, etc.

·         Maintains the organization’s confidential payroll records; ensures that all required payroll records are accurately maintained for the legally required timeframe; responsible for coordinating document destruction of all confidential information after the legal retention period has expired.

·         Keeps employee records up-to-date by processing employee status changes in timely fashion

·         Develops training curriculum   and conducts formal and informal training sessions regarding the HRIS.

HUMAN RESOURCES INFORMATION SYSTEMS ADMINISTRATION:

·         Maintains quality and consistency of HRIS database information specifically the organization management (OM) and Personnel Development/Management (PA) SAP modules.

·         System Development: Operates in functional technical role with any HRIS implementations, upgrades or system patches. Partners directly with the IT Department regarding network systems issues relating to the HRIS system.

·         Data Management: Develop, update, and modify codes, tables, reports, and other system applications for standardization.

·         Operational & Functional System Support: Troubleshoots system related issues and problems; determines how to accurately correct the situation and executes the solution to completion.

·         Develops information systems involving integration of multiple platforms, vendor products and technologies

·         Troubleshoots, analyzes, detects, identifies and corrects technical problems and deficiencies.

·         Participates in the development of, and advises management on, information technology strategy and technology deployment.
Sr. Officer-MIS

SIL International Bangladesh,

House#11, Road#19/A, Sector#4, Uttara, Dhaka

(May2008to April,2010)
·         Create and adapt administrative office procedures as necessary; identify, develop and implement administrative workflow processes; monitor procedures and ensure quality control.

·         Elaborate and periodically revise the humanitarian program’s budgets in the country,

·         Analyze and follow up on the program’s financing budgets, taking into account the donors’ requirements.

·         Manage day to day accounting functions including regular cash verification, bank and balance sheets, accounts reconciliation, monthly closing, timely submission of financial reports to donors, etc.

·         Maintain up to date, accurate accounting system, including computer data entry and paper file system.

·         Consults with users on project requests or for problem resolution. Develops solutions, designs and specifications to satisfy user needs. Develops project schedules; plans and estimates staffing and other resource requirements.

·         Assist MIS manager for Finance and Administration with budgeting for general office equipment and supplies. Coordinates with vendors to obtain proposals for purchases of hardware, software and technical services. Analyzes proposals and makes recommendations. Orders, ships and/or receives goods or services. Verifies purchases.

·         Assist MIS manager for Finance and Administration with administration of human resource programs.

·         Supervise administrative support staff (Receptionist/Administrative Assistant, Operations Associate, Executive Assistant, and five Program Assistants); provide work direction; resolve staff questions; train new employees; coordinate workflow; oversee hiring of administrative employees (non-grants staff).

·         Coordinate materials and staff for large mailings; define procedures for and oversee maintenance of mail list database; work with staff to assemble mail lists for individual projects.

·         Ensure all financial data entry into Tally, checking and posting;. Perform system diagnosis, repair and updates to ensure data integrity; and reliability of automated tasks.

·         Interface with users to identify computer related needs and provide appropriate software/hardware support applicable to those needs.
Professional Training:
Training
Organized by
Lean Six sigma training for financial management
CARE Bangladesh
Management & Leadership training
SIL International
Coming Together through Conflicts
SIL International
Friendship Development Workshop
SIL International
Technical Skill:
Software skill:
Installation operating system (Windows XP, Windows 7, Linux)MS-Word, MS-Excel, Fox-pro, MS- PowerPoint, SQL server,  Adobe Photoshop, Adobe Illustrator, SPSS, Tally, Kormee, SAP based HRIS
Programming Language
C, C++, Dot Net, FORTRAN, MATHEMETICA (Course of mathematics Department)
Hardware skill:
LAN/WAN Installation, Hardware Assembling & Trouble shooting, Networking
Language Proficiency:
Bengali
Excellent proficiency in both written & Spoken.
English
Excellent proficiency in both written & Spoken.
Hobbies & Activities:
·         Reading Novel, Playing Cricket, Traveling, Watching Movie.

·         Also a member of D.U.D.S. University of Dhaka.

·         Member of INGO-HR Network
Personal Information:
Father’s Name
Ruben Toppo
Mother’s Name
Sukla Toppo
Permanent Address
House#3/1, Paharpur road, Khanjanpur,     Jaipurhat
Religion
Christianity
Date & Place of Birth
19th September 1983, Rajshahi.
Nationality
Bangladeshi
Marital Status
Married
 

Reference:
Zehra Simeen Islam Rahim

Director- Human Resources

CARE Bangladesh

RAOWA Complex (Level-7&8), VIP Road,

Mohakhali, Dhaka-1206, Bangladesh

Phone: +880-2-9889009 Ex- 307

Cell: +8801754105487

Email: [email protected]

Relation: Current Supervisor
Md. Abu Zahid

Deputy Director

Bangladesh Legal Aid Service Trust ( BLAST)

1/1 Pioneer Road, Kakrail
Dhaka-1000, Bangladesh

Tel:0088-02-8391970-2, 8317185

Cell:  +880-1714008348

Email: [email protected]

Relation: Ex Supervisor
Prajana Weba Pradhan

HR Coordinator

CARE Nepal

Email: [email protected]

Signature

Name: Poul Robin

Date: 19/7/2019