CURRICULUM VITAE

NALUKENGE Prossie

_________________________________________________________________________________

Nationality:  Ugandan

Gender:   Female

Mobile:   0701 893 449 / 0776 893 449

E-mail:           [email protected]

[email protected]

_________________________________________________________________________________

OBJECTIVES

To obtain a position where I can contribute my skills and experience in administrative work, customer care, secretarial services, office administration, management and interpersonal relationship.

I have excellent customer service, secretarial, administration and management skills; I am a hard working lady, confident, willing and able to learn new ideas, can work under minimum supervision and guidance and can supervise others, I am self driven, self motivated and trustworthy.

I work with a sense of urgency and to achieve excellence and as I work I put it in mind that everyone is not always on the same wavelength. However I work hard to set an example myself and I let people know I appreciate and respect their efforts and feelings.

I am a detailed and organized worker. I have always been punctual in my work and relied upon by my employer to guide other staff members. I work well independently or with other staff members.

_________________________________________________________________________________

KEY SKILLS AND COMPETENCIES

• Secretarial and Administrative skills

• Computer skills (Ms Word, Excel, Ms Outlook, Sharepoint, Publisher, Page maker, Quick Books, Power point, Tally, Sage & Internet)

• Typing skills

• Business Administration, Office Management and Organization

• Communication and Language skills

• Writing and Reading skills

• Customer care

• Record keeping / Filing skills

• Accounting and finance management skills;

_________________________________________________________________________________

EDUCATION

2002 – 2005

Makerere University

Award: BACHELOR’S DEGREE IN SECRETARIAL STUDIES

2000 – 2001

Yale High School Bugerere

Award: UGANDA ADVANCE CERTIFICATE OF EDUCATION (UACE)

1996 – 1999

Yale High School Bugerere

Award: UGANDA CERTIFICATE OF EDUCATION (UCE)

_________________________________________________________________________________

OTHER TRAININGS

Currently

ICPAU

CPA – Level 1

January 2017

University of Illinois at Urbana-Champaign on Coursera

Award: CERTIFICATE IN UNDERSTANDING FINANCIAL STATEMENTS:

COMPANY PERFORMANCE (Online Certificate earned on January 30, 2017)

November / December 2016

University of Illinois at Urbana-Champaign on Coursera

Award: CERTIFICATE IN UNDERSTANDING FINANCIAL STATEMENTS:

COMPANY POSITION (Online Certificate earned on December 20, 2016)

15th June 2015 – 3rd July 2015

Management Training and Advisory Centre Nakawa (MTAC)

Award:  CERTIFICATE IN COMPUTERIZED ACCOUNTING (TALLY, QUICKBOOKS & SAGE)

_________________________________________________________________________________

EMPLOYMENT RECORD

Feb 2019 – Current

Organization:   ROTARY CANCER PROGRAM

Position:   OFFICE ADMINISTRATOR

Responsibilities

• Managing Uganda Rotary Cancer Program daily operations and office facilities.

• Handling all secretarial and administrative work for the program;

• Coordination of meetings, trainings and other related events; and managing schedules, contacting participants and arranging all logistical requirements and taking minutes.

• Ensuring safe custody of URCP assets;

• Managing office stationery;

• Receive URCP visitors and customers and offer a hospitable and courteous welcome.

• Answering and making telephone calls;

• Follow up in-coming and out-going correspondences;

• Responsible for maintaining program records through confidential filing and record keeping;

• Organizing official travel and accommodation arrangements for URCP team.

• Supports the URCP finance department by ensuring that all payments are documented and supported with the relevant paper work inline with the URCP financial guidelines; and coordinating payments approval, by circulating payment requisitions to approved signatories and ensuring that cheques are issued to the beneficiaries in time and fully acknowledged by a receipt;

• In charge of managing and accounting for URCP petty cash expenses and submitting a petty cash report to finance manager;

• Maintains a ledger on program expenses and submits weekly reports to the project manager; and

• Performs any other duties ad tasks as requested.

March 2017 – November 2018

Organization:   SEND A COW UGANDA

Position:   ADMINISTRATIVE ASSISTANT, USAID SOCY / DREAMS PROJECT GOMBA

Responsibilities

• Managing, Organizing and Maintaining cleanliness in and out of the office;

• Managing Petty Cash / Office Imprest, this is:-

o Draw up lists and budgets of office consumables, supplies and other requirements;

o Writing Requisitions and submitting them to administration for action;

o Following up requisitions;

o  Procurement of office consumables, supplies and any other office requirements; and

o Preparing Accountabilities;

• Drawing quarterly stationery budgets, preparing and submitting requests and preparing accountability against usage

• Providing Secretarial Support Services like Drafting and preparing / typing correspondences and reports, organizing meetings, taking minutes in meetings, preparing reports, typing any other documents, scanning, binding, laminating, photocopying & booking appointments for management and staff and Making travel arrangements where required;

• Receiving, sending off and following up incoming and outgoing mails, correspondences and any other information for the office;

• Office Filing and Confidential Record Keeping which include Organizing and filing staff records at the district level;

• Providing Customer Care Services like Ensuring that the reception area is conducive for the visitors, receiving clients / visitors, directing them & responding to all kinds of inquiries and making & receiving phone calls;

• Offering support in tracking accounts payable and receivable which involves receiving and sending bills and invoices to ensure that these are cleared / paid off;

• Preparing Books of accounts like invoices, receipts and payment vouchers;

• Managing logistics for field works for instance purchasing supplies, making field copies and preparing field expense reports;

• Ensuring safety of office assets like machinery, equipment and materials;

• Maintenance of the organization furniture, office equipment and machinery and thus notifying service providers and technicians immediately of any identified faults / problems.

• Managing & Controlling the log in register / biometric machine this is recording staff details in the machine, printing and sharing monthly log in/out reports;

• Helping staff in applying for any leave days 0n share point;

• Helping staff while filling and uploading their timesheets to ensure accuracy, ensuring that uploaded timesheets are approved by supervisors and thereafter filing the approved time sheets;

• Preparing, reconciling and submitting monthly leave schedules and timesheets for staff;

• Proving support in the recruitment of staff and volunteers at the district level which involves posting adverts, receiving and registering applications, inviting selected applicants for interviews, scheduling, preparing and supporting during interviews and notifying successful candidates and organizing induction / orientation sessions for the new entrants;

• Any other duties as may be directed by Management / supervisor.

January 2011 – March 2017

Organization:   INFRASTRUCTURE PROJECTS LIMITED (IPL) UGANDA

Position:   OFFICE SECRETARY / RECEPTIONIST / ACCOUNTS ASSISTANT

Responsibilities

• Managing and Organizing the Office;

• Ensuring cleanliness in the office;

• Maintaining Office equipment and materials;

• Providing Secretarial Services like Drafting and preparing / typing correspondences and reports, organizing meetings, taking minutes in meetings, preparing reports, typing any other documents, scanning, binding, laminating, photocopying, & booking appointments for management and staff and making travel arrangements where required;

• Filing and Confidential Record Keeping;

• Receiving, sending off and following up incoming and outgoing mails, correspondences and any other information for the office;

• Providing Customer Care Services like Ensuring that the reception area is conducive for the visitors, receiving clients / visitors, directing them & responding to all kinds of inquiries;

• Making & receiving phone calls;

• Offering support in tracking accounts payable and receivables;

• Receiving from and making payments to clients i.e. Assist management and staff to make official telephone calls and where applicable respond to communication.;

• Compiling and Filling Monthly Tax Returns i.e. VAT, PAYE and Income Tax;

• Banking (Cash and Cheques);

• Managing Petty Cash / Office Imprest, draw up lists and budgets of office supplies and other requirements Writing Requisitions and submit them to administration, Procurement of office supplies, office stationary and any other office requirements; and Preparing Accountabilities;

• Managing logistics for field works for instance purchasing supplies, making field copies and preparing field expense reports;

• Preparing Books of accounts like invoices, receipts and Payment vouchers;

• Writing Daily, Monthly and Annual Financial Reports;

• Ensuring safety of all office assets; and

• Maintenance of the company furniture, office equipment and machinery and thus notifying service providers and technicians immediately of any identified faults / problems.

• Any other duties as may be directed by Management / supervisor.

2008 – 2010

Organization:   ESTEEM PROPERTIES AND CONSTRUCTION LTD

Position:   OFFICE ADMINISTRATOR

Responsibilities

• Managing, Organizing the Office and ensuring safe custody of all office assets;

• Providing Secretarial Services like Typing, Scanning, Photocopying;

• Confidential Record Keeping / Filling;

• Providing Customer Care Services like receiving clients, directing and responding to inquiries;

• Receiving and making payments to clients;

• Banking both cash and cheques;

• Managing the Books of Accounts; &

• Managing Petty cash

2010

Organization:   FEED THE CHILDREN / STOP MALARIA PROJECT IN MUKONO,

KABERAMAIDO, KAYUNGA AND AMORO DISTRICTS

Position:   SUBCOUNTY SUPERVISOR (PART-TIME)

Responsibilities

• Mobilizing, Sensitizing and Training the Village Health Team, Health in-charge, Health Assistants & the entire community;

• Monitoring & Ensuring 100% registration of all Households;

• Supervising the VHTs;

• Preparing logistics;

• Providing Accounting Support to the Field Manager

• Distribution & Ensuring proper use of LLINs (mosquito nets)

2005 – 2008

Organization:  GLOBAL WEB LINK INTERNET CAFÉ / KYAKUWA CENTRAL STORES

Position:   CASHIER / RECEPTIONIST/ SECRETARIAL SUPPORT ASSISTANT

Responsibilities

• Providing Secretarial Services like scanning, typing, photocopying, binding & laminating;

• Marketing / Selling goods and services;

• Receiving and making payments – cash and cheques;

• Banking;

• Communication internally & externally; &

• Doing reception work.

29/7/2004 – 24/9/2004

Organization:    POSTA UGANDA (MAIN BRANCH)

Position:  DATA ENTRANT / RECEPTIONIST/ SECRETARY TO THE HUMAN

RESOURCE MANAGER  (INTERNSHIP)

Responsibilities

• Organization the office, receiving visitors,

• Communicating to other staff,

• Answering phone calls,

• Computer work like typesetting, data entry,

• Filing; and

• Managing the manager’s daily schedule

_________________________________________________________________________________

ADDITIONAL SKILLS

• Organizational: Effective time management, prioritizing and accomplishing tasks with in the given time.

• Interpersonal / Communication: Strong team working, leadership and communication skills.

• Languages: English, Luganda

_________________________________________________________________________________

INTERESTS

• Team Working

• Interactions and Making friends

• Additional Training Education & Knowledge

• Writing and Reading

• Watching Tv and Listening to Radio

____________________________________________________________________________

REFEREES

1. Mr. Dan Busobozi

Project Finance Officer

Send a Cow Uganda

Tel: 0702 567169 / 0772 567169

2. Mr. Kasenyi Allan

District Project Coordinator / Supervisor

Send a Cow Uganda

Tel: 0750 820 620

3. Eng. Caleb Tugumisirize

Director, Infrastructure Projects Limited

Tel: 0772 509 885

Email: [email protected]

4. Mr. Kyabaggu Denis

Research Associate

East African Public Health Laboratory Networking Project,

Ministry of Health, Uganda

Tel:  0712 936 001 / 0701 936 001

Email:  [email protected]