SANDIP KHANAL
Kathmandu, Nepal
Contact: +977-9851068977/9841374891
Email ID: [email protected], [email protected]

Name: Sandip Khanal
Date of Birth: 6th April 1986
Permanent Address: Topgachhi-07, Kerakha, Jhapa, Nepal
Temporary Address: Budhanilakantha-06, Pasikot, Kathmandu
Citizenship No.: 15693
Passport No.: 08443161
Passport Expiry Date: 31st January 2025

Professional Career Background:
To obtain an HR Specialist Position that will enable me to perform my bests using my mathematical, numerical, accounting and analytical ability for the betterment of the organization. Accounting professional with over seven years of experience possesses multiple skills covering many financial areas such as laws, cost control principals, ledger analysis, financial statements, budgeting, auditing practices, taxation and economic regulations.
The highlight of Achievements:
• Monitored and analyzed department work to develop especially efficient procedures and used external resources to reach a high level of accuracy.
• Initiated feedback, strategic recommendations and financial review to ensure a high level of understanding between firm managers.
• Developed and implemented new procedures, financial databases, analysis of revenues/expenses and other features to enhance the work-flow of the accounting department.
• Established financial goals for each year; monitored and advised regarding progress.
General Performance:
• Compiled and analyzed financial information to prepare monthly reports and annual financial statements in compliance with accepted policies and procedures.
• Ensured accurate, timely accounting and thorough understanding of all financial information – monthly, quarterly and year-end closings, including bank compliance and taxation issues.
• Performed general financial analysis, prepared revenue forecasts and evaluated any possible financial risks.
• Monitored accuracy and timely processing of payment transactions.
• Prepared financial management reports based on accounting control procedures.
• Advised department members on the handling of non-routine reporting transactions.
• Prepared and coordinated the financial audit process.

Key Skills and Strengths:
• Basic knowledge of computers.
• Good analytical and calculation skills.
• Excellent knowledge of accounting terms, standards, policies.
• Ability to work in high-stress situations.
• Familiar with Pumori Plus Software
• Familiar with Navigator Accounting Software
• Familiar with Simple Book and Quick Book Software
• Familiar with Financial and Management Accounting System (FAMAS)
• Familiar with Human Resource Management System (HRIS) Software
Educational Qualifications:
2016 Master of Business Administration (MBA)
South China University of Technology (SCUT), Guangzhou, China
2014 Master of Business Studies (M.B.S.)
Nepal Commerce Campus, Tribhuvan University, Kathmandu, Nepal

2008 Bachelor of Business Studies (B.B.S.)
St. Xavier’s College, Tribhuvan University, Maitighar, Kathmandu, Nepal
2005 Proficiency Certificate Level in Management
Public Youth Campus, Tribhuvan University, Dhobichour, Kathmandu, Nepal
2001 School Leaving Certificate (S.L.C.)
H.M.G Board, Shree Shahid Dharma Bhakta Secondary School, Jhapa, Nepal

Work Experience:
Working as an HR Administrator at IMC Worldwide Ltd./Rural Access Programme 3 (DIFID funded the project) 1st July 2019 to till date.
General Description:
Under the guidance and supervision of RAP3 MHLR Team Leader and HoF, provide support in the various human resource functions, which include recruitment, staffing, training and development, performance monitoring and deal with the queries related with HR. Also ensure compliance of prevailing regulation of Nepal Government, RAP3 MHLR’s HR manual and as instructed by the line manager and RAP3 MHLR Team Leader. HR Administrator is responsible for reporting and communication on all HR related matters at Central Office, Kathmandu.
Key Duties and Responsibilities:
 Maintain and record-keeping for all employees including the employee database, employment contracts, salary allowances & leave entitlements, accident and medical insurance, timesheets & staff movements, performance appraisals, staff welfare and duty of care.
 Managing the recruitment process of new staff members including advertising positions, defining selection criteria, application receipt and initial screening, establishing review panel,
 Managing review process (CV review, shortlisting, interviews, ranking and reporting), managing offers and contract negotiations/preparation, managing new starter induction and administration processes.
 Reporting on current market rates and staff feedback to support the preparation/maintenance of Salary Spines for new/existing positions, developing and implementing a performance-based incentive scheme.
 Assisting in the annual performance and salary review process, managing staff grievances and feedback on employment conditions to maximise staff retention.
 Provide advice and assistance with writing job descriptions and to ensure that accurate job descriptions are in place
 Compile information of leave and travel details of staff and check with Monthly Time Sheet of individual staff.
 Preparation of induction plan for new recruitment with the help of senior staff of CO.
 Strongly responsible for maintaining the confidentiality of all staff personnel issues including HRIS data, disciplinary issues, contracts, salaries etc.
 Assist and advice to MHLR Team Leader, MRC Manager and whole programme unit for resolving the human resource issues.
 Provide supervision and substantive guidance to the related PFO staff on the formulation and effective implementation of the HR responsibilities.
 Responsible for supervising for the arrangement of staff air tickets buy provide logistic support and front desk officer.
 Conduct the internal audit and assist external audit team of RAP3 MHLR providing necessary information and support. Prepare report follow-up action plan.
 Financial Management: Liaise with Finance and Administration Manager (MRPC and MHLR) for calculation for salary and all other HR related matters.
 Others: Liaise with bankers, tax office, stakeholder etc. as per the nature and need of the jobs. Undertake other tasks as necessary for the smooth running of the programme under the direction of Head of Finance.

Worked as an Assistant Finance and HR Manager at IMC Worldwide Ltd./Rural Access Programme 3 (DIFID funded the project) 1st July 2018 to 30th June 2019.

Worked as a Finance and Admin Officer at IMC Worldwide Ltd./Rural Access Programme 3 (DIFID funded the project) since 15th November 2016 to 30th June 2018.
Primary Responsibilities:
1. As per the direction of the Head of Finance, conduct an internal financial audit of 15 district offices.
2. Under the guidance and supervision of HHRA to provide support in the various human resource functions, which include recruitment, staffing, training and development, performance monitoring and dealing with the queries related to HR.
Main Roles and Responsibilities:
All activities are to be conducted in accordance with the conditions defined in the Employment Contract and the RAP3 Manual.
• As per instruction of Head of Finance visit districts to conduct an internal financial audit and should be able to handle audit independently.
• Maintaining current HR files and databases through the Human Resource Information System (HRIS) and update staff profile as per instruction of HHRA.
• Provide advice and assistance with writing job descriptions and to ensure that accurate job descriptions are in place
• Provide assistance when conducting staff performance evaluations and collect information from districts.
• On a monthly basis provide a template for all staff for the Monthly Time Sheet and collect information from all RAP 3 staff and submit to Finance Department.
• Compile information on leave and travel details of staff and check with Monthly Time Sheet of individual staff.
• Support to HHRA in staff recruitment and selection process in order to ensure a timely organized and comprehensive procedure is used to hire staff as well as according to the HR Manual.
• Drafting and placing advertisements, schedule and organize interviews as per instruction of HHRA.
• Preparation of induction plan for new recruitment with the help of the senior staff of TMO.
• Support to Logistics Manager in staff tax-related matters.
• In the absence of finance, staff handle petty cash.
• Strongly responsible for maintaining the confidentiality of all staff personnel issues including HRIS data, disciplinary issues, contracts, salaries etc.
• Any other duties as instructed by your line manager.

Worked as an Office and Quality Manager at Nepal Biogas Promotion Association Nepal (NBPA) (GIZ and AEPC funded project) from 1st May 2015 to 31st August 2015.
Duties and Responsibilities: –
• Prepare administrative and financial guidelines and policy of the organization.
• Daily office management.
• Mobilize human resources.
• Provide advice and guidance on requirements to meet the program planning and budget
the formulation including staffing; oversee the preparation of submissions and annual work.
• Review and oversee the preparation of budgetary and implementation reports.
• Overall management of administrative and financial management of the organization.
• Checked and reviewed administrative documents and financial transaction of the organization.
• Prepare consolidated budget, income and expenses of the organization.
• Prepare a final administered and financial report of the organization.
• Conduct administrative and financial training to central level and regional level staffs.
• Coordinate with GIZ and AEPC, etc.
• Establish the qualitative administrative and financial system of organization.
• Supervision and maintain the quality of work in the organization.
• Monitoring of central level and regional level staffs work.
• Coordinate with central level and regional level staffs.
• Conduct Staff meeting, Management Committee meeting, Working Committee meeting, the Procurement Committee meeting, Partner’s meeting, and Donor’s meeting, etc.

Admin/Finance Officer (AFO) – Kathmandu based staff of Rural Reconstruction Nepal (RRN) (National Network on Right to Food, Nepal (RtFN)-Care Nepal Funded Project, Campaign for Integrating Rights to Food Programme (CIRFP)-funded by Funded by Brot fur die welt, Multi-stakeholder Forestry Programme (MSFP)-Embassy of Switzerland, Multi-Stakeholder Forestry Programme Enterprises (MSFP-E) – Embassy of Switzerland & Biodiversity Project-funded by WHH-Germany) since 11th December, 2013 to 30th April, 2015.
Duties and Responsibilities: –
• Provide advice and guidance on requirements to meet the program planning and budget
the formulation including staffing; oversee the preparation of submissions and annual work.
• Review and oversee the preparation of budgetary and implementation reports.
• Provide policy and technical advice regarding the application of the RRN manual and operating procedures.
• Ensure the preparation of financial and administrative documents as required.
• The coordinate input to medium-term planning and budgeting documents,
• Coordinate the monitoring and reporting of program implementation/budget status.
• Ensure a reasonable historical record of the inputs and outputs achieved in each annual period.
• Supervise and provide technical guidance to staff involved in all phase of the work.
• Manage financial matters of RtFN program in the central and coordinate with district officers.
• Ensure that all the financial activities are properly recorded in the financial database system.
• Make the request in time so that that project activity would not suffer a shortage of necessary fund for payments.
• Prepare and compile monthly, the quarterly and annual financial report including Budget Vs Actual expenditure for submitting to donor and Finance Coordinator at central Office for cash disbursement analysis.
• Review payment vouchers to ensure all compliances, ensure local and national legal requirements relating to tax on rent and project payment, review payroll of program staff for all adjustments and accuracy.
• Coordinate the work of the internal auditor and facilitate external audit preparation, follow the audit action list quarterly/annually.
• Ensures that the supplies are selected through the proper selection process (quotations/bids).
• Conduct regular district visit for verification of their books of accounts to comply with RRN’s norms and accounting practice and requirement of the project and report to the Program Coordinator.
• Undertake whatever other tasks may be necessary for the smooth running of the program activities.

Admin/Finance Officer (AFO) – Doti based core staff of Good Neighbors Nepal (WFP Funded Program-Food for New Village Program & Good Neighbors Nepal) from 1st December 2011 to 10th December 2013. (Sponsorship based program such as Child Sponsorship Management, Education & Protection, Health, Income Generation, Water & Sanitation, Community Partnership & Networking Building and Advocacy)
Job Description of Admin Finance Officer
Being an Admin Finance Officer, you are basically responsible for the implementation and supervision of the Administrative and Financial system of the project effectively and economically for the child-focused community development.
Duties and Responsibilities:
Administrative Function:
• Manage administrative function and establish internal administrative systems and controls.
• Implement administrative policies and procedures.
• Mobilizing and handling human resources.
• Engage in procurement process locally.
• Inventory management and verification.
• Preparing the inventory report of furniture, goods and library of the project chronologically and submitting the supervisor.
• Stock management and asset management.

• Strong documentation, maintaining files, folders and administrative data management in both hard and soft version.
• Ensure proper use, maintenance and repair of physical assets and office, including vehicles, equipment, furniture, and office building as necessary.
• Ensure security of the office, staff, and physical assets belonging to the organisation.
• Coordinate administrative activities and maintain a monthly and yearly timetable.
• Support in the recruitment process of human resource locally and keep the employee records.
• Correspondence and communication with the organization and other stakeholders.
• Conduct meetings; prepare meeting minutes as per need and delivery of information to the Head Office (HO) with feedback.
Financial Function:
• Maintaining daily financial transaction under Project Coordinator.
• Preparing the cash journal and finance reports, bookkeeping and ledger posting, submitting the annual internal audit of the project, monitoring the transaction of the requisition and cash flow.
• Handling cash and treasury operations with advanced use of spreadsheets for tracking expenses and payroll system with tax applications, controls for ensuring proper transactions.
• Collect, check, register and keep track of all order forms, incoming & outgoing invoices, travel claims, according to Nepal law and internal procedures
• Preparation and submission of monthly reports and necessary periodical project document and implementation of the allocated budget in Plan of Action (POA).
• Implement financial policies and procedures and Applying project’s new changing strategy.
• Reporting to the concerned authority with analytical feedback.
• Keeping children’s monthly social contribution and children’s daily, monthly and yearly investment records.
• Dispensing the official goods to Tuition Center (TC) based on the requisition with prior information to the Project Coordinator.
• Assisting to prepare the requisition of per month.
• Analyzing the periodical fund and reporting to project authority.
• Controlling cost efficiency is the indication of your better job performance.
• Assisting the supervisor as assigned to the official work.
• Conduct the training and workshop for the staffs of the related department.
• Completing other tasks assigned by the project/organization honestly.
• Maintaining confidentiality of the organization.
• Planning and monitoring of financial transaction.

Administrative and Finance Officer – Kathmandu based, core staff of B.S. Trade International from 1st May 2009 to 30th November 2011. (Mahindra & Mahindra Ltd. – Admin/Finance Department, Teku, Kathmandu).
Duties and Responsibilities:
• Maintain day to day accounting and prepare financial reports including journal vouchers, ledger, cash book, trial balance, balance sheet, contract agreement etc. Assist the auditor in carrying out the internal audit.
• Assist auditors to prepare annual audit report on the base of finance reports
• Oversee the procurement and maintain store ledger.
• Contact and coordinate with banks with regard to banking transactions (Prepare the Bank reconciliation statement).
• Prepare and submit tax and VAT statements (Monthly income and expenditure statement)
• Check out the expenses according to requisition and financial proposals.
• Check out periodic financial reports with authentic justification.
• Maintaining office records and documents.
• Train users’ group, committees and other staffs on account keeping and office administration.
• Perform any other jobs as and when required by the organization.

Worked as an Intern at Citizens Bank International Ltd., Kumaripati Branch, Lalitpur for five months with Pumori right (18th November 2008 to 11th January 2009 and 1st February to 20th April 2009).

Volunteer Work Experience:
• Volunteer Service on CAN Info-Tech 2008 for 6 days of the period, organized by Computer Association of Nepal (CAN).
• Volunteer Service on “Partnership in Education (PIE)” from 2005 to 2007 A.D., organized by St. Xavier’s College.
• Worked as a Volunteer on the occasion of 2551 Buddha Jayanti organized by Eurasia Reiyukai, Nepal on 9th May 2007 A.D.
• Worked as a Volunteer for the SAATH Event, organized by SAATH on 6th January 2006 A.D.
• Worked as an Activity in-charge at “Leadership Training for Service (LTS) Programme” from 2005 to 2006 AD.

Training:
• Participated in the ‘’First Aid Training’’ conducted by Nepal Red Cross Society (NRCS) on 30th October 2017.
• Participated in the ‘’Supply Chain Management’’ conducted by Rural Access Programme-3 on 2nd June 2017.
• Participated in the ‘’Safe and Effective Development’’ conducted by Risk Management Office (RMO) on 25th to 28th April 2017.
• Participated in the ‘’Financial Management Training’’ conducted by CARE Nepal on 10th to 11th November 2014.
• Participated in the “Practical training on BMZ – WHH Co-financing Rules & Financial Reporting” conducted by South Regional Office, WHH, India at RKM, Kolkata on 16th to 17th September 2014.
• Completion of Simple Book and Quick Book Training conducted by Good Neighbors International, South Korea at Godavari Village Resort, Lalitpur, Nepal on 9th March to 14th March 2013.
• Completed Basic Course in Computer Application (MS Office Package)
• Completed One Year Leadership Training Service (L.T.S.) Program conducted by St. Xavier’s Campus conducted from 2006 to 2007 A.D.
• The members of Eurasia Reiyukai, 20th branch organized the participation for one-day main membership practice programmed.

The award, Prize, Participation and Appreciation:
• “Certificate of Recognition” by Partnership in Education (PIE) for the academic year 2007 to 2008 A.D. as an Interactive Skills Instructor.
• Participation in “13th SET Exhibition” organized by SET Council, at St. Xavier’s College on 3rd February 2008 A.D.
• Awarded “Most Enthusiastic Volunteer” by Partnership in Education (PIE) for the academic year 2006 to 2007A.D.
• “Certificate of Recognition” by Partnership in Education (PIE) for the academic year 2006 to 2007 A.D. as an Interactive Skills Instructor.
• “Second Prize” in the 12th SET Exhibition organized by SET Council, at St. Xavier’s College on 3rd February 2007 A.D.
• Participation in “12th SET Exhibition” organized by SET Council, at St. Xavier’s College on 3rd February 2007 A.D.
• Awarded “Certificate of Recognition” by Partnership in Education (PIE) for the year 2005 to 2006 A.D. as an Interactive Class Conductor.
• Participation in “11th SET Exhibition” organized by SET Council, at St. Xavier’s College on 4th February 2006 A.D.
• Awarded “Second Prize” in Quiz Contest organized by “Mechi UNESCO Club” Topgachhi-7, Kerakha, Jhapa on 26-12-2056 B.S.
• Awarded “Consolation Prize” in Quiz Contest organized by The Reiyukai Nepal Topgachhi-7, Kerakha, Jhapa.

The seminar, Workshop and Conference:
• Participated in IT Conference at 8th Can Information Technology Conference organized by Computer Association of Nepal on 2nd Feb 2008
• Participated in “Seminar on Blood Donation and Club 25” organized by St. Xavier’s Blood Donor’s Club organized on 26th Jan 2008.
• Participated in Two Day National Seminar on “Transition and Peace Building in Nepal: Opportunities and Challenges” organized on June 4-5, 2007; jointly organized by St. Xavier’s College of Social Work, Department of Information management, St. Xavier’s College and Department of Social Work, Kadambari Memorial College of Science and Management.
• Participated in workshop “Computer Today: For What We Can Do Tomorrow” held on 10th February 2007 organized by St. Xavier’s Computer Council.
• Participated in workshop “Computer Today: Computer coursed offered by National & International Institutions) held on 21st January 2006; organized by St. Xavier’s Computer Council.

Language:
SPEAKING READING WRITING
Nepali Fluent V. Good V. Good
English Fluent V. Good V. Good
Membership:

• Lifetime Membership in Leadership Training for Service (LTS) Programmed. LTS St. Xavier’s Campus, Kathmandu, Nepal.
• Guest Membership of Godavari Alumni Association, Kathmandu, Nepal. Membership No: 319.
• Membership of Eurasia Reiyukai, Nepal. Membership No: 633A-KTM.
• Membership of Nepal Red Cross Society, Bhaktapur. Membership No: 230

Reference:
• Mr. Suman Bahadur Khatri- Finance and Administration Manager, Rural Access Propramme 3, Ekantakuna, Jawalakhel, Lalitpur, Contact No: 9851085681, 01-5535865 (Office) Email: [email protected]
• Mr. Raj Kumar Gandharba – Senior Program Manager, VSO Nepal, Sanepa, Lalitpur. Contact No. 9851118981, 01-5541469 (Office & Ext. No. 113), email: [email protected]
• Mr. Dilli Prasad Dotel- Programme Manager, Good Neighbors Nepal, Jawalakhel, Lalitpur, Contact No: 9851189526 (Cell), Email: [email protected]

Driving License:

• Four-wheeler license

I undersigned, hereby confirmed that the information provided above is true and correct and does not include in any way false and erroneous statement.

………………………
Sandip Khanal
+977-9851068977