Education

September 1999 to August 2000 Diploma in Certificate in Microsoft Office at IDM Computer Studies College

Top Level Skills in MS Word, MS Excel & MS Power Point.

1984 to 1998 General Certificate of Ordinary Level Examination & General Certificate of Advance Level Examination at Veyangoda Central College

General Certificate of Advance Level Examination under Commerce Stream

Experience

April 2017 to August 2019 Senior Document Controller at DP Architect Ltd; - Dubai, UAE

DP Architects Pvt Ltd is one of the largest architectural practices in Singapore and globally. It started as Design Partnership in 1967 and was incorporated as a private limited company in 1993. It is a multi-disciplinary design consultancy.
Job Description

Utilize the employer’s Project Management technology platforms where applicable to improve the efficiency of data management and the employer’s decision making capability and to avoid duplication of data management

Maintains data and Web based drawings and document control system per project requirements

Set up and maintain document control systems in relation to the Project

Control and maintains in an orderly manner all drawings and documents, both hard and soft copies

Print drawings and/or documents as and when required by the team

Record all incoming and outgoing drawings in an organized way

Hang drawings in an orderly manner so that retrieving the drawings are fast and easy

Assist the Architects and Inspectors in other related duties assigned to you from time to time

Assist completion or request, searches and queries from any project member

Assist in typing letters, preparing project report, scanning drawings etc.

Oversee all drawings / documentation procedure, maintenance and preparation or necessary documentation

Ensure document control procedures undertaken in accordance with specified guidelines

Registration and routing of documentation

Process documentation in electronic format as well as hard copy

Respond to queries regarding revision status of issued drawings / documents from architectural and drafting personal

Assure document quality to include completeness, accuracy and compliance with company’s policies and procedures

Provide internal and external expending and other custom deliverable status reports to project Managers as required

Supervise and record document flow to and from all necessary parties, including clients, sub-contractor’s issues transmittal letters and receipt concerning the documents in circulation

Oversee the generation, maintenance and modifications necessary of relevant documentation

December 2013 to March 2017 Lead Document Controller at Dorsch Qatar - Qatar

Dorsch Qatar on seconded basis with Qatari Diar’sLusail Development Company assigned on Lusail City Development Projects, at Clients Projects Sites Office, Lusail, Doha, Qatar.

For more than sixty years, the companies of the Dorsch Group have been respected consulting and engineering partners for industrial clients, private investors, and public institutions. Dorsch Group is one of Germany’s largest independent planning and consulting companies.

Lusail City is a complete new development which goes beyond the usual concept of a modern city and it will be home to 200,000 residents and will welcome 165,000 employees as well as 90,000 visitors with a total estimation of population of 450,000 people. On completion, Lusail City will provide a unique living environment by combining well-planned, integrated mixed-use districts with open spaces and parks. The completion of the project is ensured on time to provide its services dedicated to hosting the 2022 FIFA World Cup.

• As a Lead Document Controller at Qatari Diar’sLusail Development Company on Lusail City Projects:-

Aconex-Lusail City Projects Administrator–Creating Projects,Projects related tasks

Aconex – Lusail City Projects Organization Administrator – Creating users and organizations accounts, inviting staff and companies

Creating Work Flow Templates and Initiating Workflows

Dealing with Tenders – Creating Tender Invitations through Tender Module

Pre Tenders Pre-qualification, expression of interest

Tenders tender invitation, tender awarding etc…

Processing of invoices/payment applications for all consultants/contractors working on Lusail city projects. (Parsons, QPM, Halcrow, Hyder, Turner & Townsend, WSP, Aecom,HBK)

Upload and transmit documents in to the electronic document management system (Aconex)

Manage document flow between company and contractor locations

Receive all hard copy documentation from contractor, to be distributed within the team accordingly and via aconex for coordination within the team.

Manage the loading off in all deliverables in to the electronic data management repository

Ensure all project team members comply with document management systems contained with in aconex

Train project team members in document control related systems as required

Assist in project close – out and handover/archiving activities

Liaise with engineers, clients, suppliers or third company companies as required

Expert Project Correspondence numbering, Naming, Controlling as per the QA/QC Procedure

January 2004 to November 2013 Document Controller at Sanken Lanka PLC - Sri Lanka

Utilize file format conversion processes

QA/QC Standards using Enterprise Management System

Preparation of all supporting documents

Preparation of Meeting Minutes, Preparation of Weekly Project Status Reports

Preparation of Letters, Faxes, Transmittals and Maintaining of Library for all deliverables of different Project Packages soft copies & hard copies

Promote, setup and implement an information management system, making it appropriate to the needs of the business

Expert in Computerized Documentation

Excellent presentation and communication skills

Keen learner with short learning curve

Smart working & willing to learn