HR General Affairs (HR Administration Department)

Fluor Corporation (Amsterdam)                                                           FDH JV KIPIC

06 Dec 2016 – 05 Dec 2017                                                                   Al Zour Refinery Project

Al Zour, Kuwait

•   Responsible for the day to day organization of the site administrative and organizational tasks (which are often to be dealt with in a confidential way), general affairs, assistance to the manager and other managers;

•  Provide support for administration of the performance management system. Advise employees help manage process work-flow and related documentation.

•   Interface with internal employees regarding general affairs and administrative support functions

•  Procurement (Field Purchase Request (FPR)/inventory control of office stationaries

•   Provide administrative support for the effective operation of the HR office; establish and follow office procedures; develop and implement process improvements.

•  Assist with preparing reimbursement, voucher and other claim

•  Update Weekly Phone Directory

•  Coordinate a weekly Meal Request Report to the Catering Vendor.

• Update daily calendar for conference room reservation.

• Coordinate a weekly Meal Request Report to the Catering Vendor.

• Coordinate with HSE Department regarding the confirmation of HSE Induction for new arrival employee.

• Works with HR and others to develop common standards and procedures that will enhance the administrative function.

HR Admin Specialist II (HR Administration Department)

Fluor Arabia Ltd.                                                                                  Ma’aden / Alcoa

July 2010 – 15 July 2015                                                                        Ma’aden Aluminum Project

Ras Al-Khair, Kingdom Of Saudi Arabia

•   Performs general administrative duties that may include handling confidential matters and maintaining personnel records (201 File)

•   Works with HR and others to develop common standards and procedures that will enhance the administrative function.

•   Assists in the training and/or in-processing orientation of new recruits in understanding company policies and procedures

•   Updates and maintains a clearly defined functional track Personnel Information program on system database (Microsoft Access)

•   Tracks and maintains various documents’ validity i.e. IQAMA (Residence Permit Card), Multiple Visa’s, Saudi Driving License, Asian & Westerners Medical Insurance and Passport of all employees.

•   Review Employee/Travel Authorization Request prior to approval

•   Prepares various employee check-out list

•   Interprets and implements company policies and procedures applicable to employees

•   Organize and supervise handling of employee confidential records and files.

•   Maintains a clearly defined functional track, outlining the qualifications and competencies required for the profession, while maintaining the existing supervisor/administrative assistant relationship

•   Under general direction, prepares special reports and summaries i.e. Employees Departure/Arrival Report, Contact Directory,

•   Distributes, sorts, reads, and annotates incoming mail and documents, attaching the appropriate files to facilitate necessary action

•   Provides the necessary action required on requests directed to Department Manager

Office Service Specialist I (Construction Admin Department)

Fluor Arabia Ltd.                                                          Saudi Kayan Petrochemical

May 2009 – July 2010                                                    Saudi Kayan Petrochemical Complex Project

Jubail, Kingdom Of Saudi Arabia

•   Performs general administrative duties that may include handling confidential matters and maintaining engineering drawings and RFI Records

•   Maintains and update control of all engineering drawings, vendor documents, data sheets, pipe hangers and system description specs

•   Maintains documentation section according to Fluor standards

•   Maintaining Project Document control process (i.e. tracking and reporting on Project document status)

•   Supporting engineering documents and drawing process, by coordinating document movements, as defined in the agreed process.

•   Maintaining and registering of incoming and outgoing Engineering Change Notices or Orders and Site queries, in accordance with agreed process.

•  Support and facilitate the document revision cycle for the documents produced by the Project Team

•   Arrange scanning of as-built drawing prior to input into database.

•  Update and maintain the close out process with all relevant information, location of drawing, archive box number etc.

•   Schedules appointments and coordinates the department’s or manager’s interface with other company organizations, clients, and external groups.

•   Provides the necessary action required on requests directed to Department Manager

•   Coordinate meeting activities and support development of Administration system

•   Coordinate the interaction between senior management team

•   Maintains high-level of awareness of Manager’s activities in order to proactively anticipate Manager’s needs

•   Prepares “first draft” of correspondence – composes correspondence for Manager’s signature

•   Maintains daily appointment calendar

•   Establishes and maintains department files

•   Coordinates and sets up meetings

•   Handles all administrative responsibilities with minimum supervision

•   Researches and abstracts information and supporting data in preparation for meetings, work projects, reports and presentations

Department Secretary (HSE / QA Admin Department)

Fluor Arabia Ltd.                                                          Jeddah Municipality

March 2007 – May 2009                                                 Infrastructure (Roads & Bridges) Project

Jeddah, Kingdom Of Saudi Arabia

•   Maintains knowledge of safety policies and procedures and performs assigned duties in a safe manner. If supervising others, has responsibility for the safety of those being supervised and ensures they comply with established safety policies and procedures and practice safe work habits

•   Performs general administrative duties that may include handling confidential matters, HSE Statistics Report and QA Inspection Report

•   Maintaining Project Document control process (i.e. tracking and reporting on Project document status)

•  Maintaining and registering of incoming and outgoing Engineering Change Notices or Orders and Site queries, in accordance with agreed process.

•   Support and facilitate the document revision cycle for the documents produced by the Project Team

•   Arrange scanning of as-built drawing prior to input into database

•   Schedules appointments and coordinates the department’s or manager’s interface with other company organizations, clients, and external groups.

•   Provides the necessary action required on requests directed to Department Manager

•   Coordinate meeting activities and support development of Administration system

•   Updates the Contingency Manual for the Fluor Project, as needed

•   Performs a variety of highly-sensitive, confidential duties with discretion

•   Prepare Weekly Safety Topic for copy and distribution to every Department

•   Prepare Daily Activity Report and Monthly Activity Report

•   Maintains high-level of awareness of Manager’s activities in order to proactively anticipate Manager’s needs

•   Prepares “first draft” of correspondence – composes correspondence for Manager’s signature

•   Maintains daily appointment calendar

•   Establishes and maintains department files

•   Researches and abstracts information and supporting data in preparation for meetings, work projects, reports and presentations

•   Demonstrates proficiency on company standard personal computer equipment and software with the ability to train others

•   Responsible for ensuring that project correspondence and project documentation are handled according to a prescribed format

•   Sets up and maintains project log books and correspondence numbering system, both hard copy and electronic

•   Develops working knowledge of HSE programs by applying HSE procedures

•   Administers a specific function of the HSE program on the project level or in an office

•   Creates and administers the specific HSE program to all levels of employees on the project or in the office

•   Promotes HSE awareness and fosters this awareness throughout the company or project

•   Maintains records, reports, or documents that may be required to meet corporate or regulatory requirements, including monitoring application of HSE standards

•   Performs other duties as assigned

HR Administrator (HR Department)

ABV ROCK GROUP KB                                                Saudi Strategic Storage Program (SSSP)

November 2001 – November 2005                                 Construction Tunneling & Pipeline Project

Medina, Kingdom Of Saudi Arabia

•   Interprets and implements company policies and procedures applicable to Asian employees (i.e. Filipino, Sri Lankans and Pakistanis)

•   Conduct in-processing orientation for all new Asian recruits

•   Organize and supervise handling of employee confidential records and files

•   Supervise Asian Administration and Travel Sections of the Personnel Department.

•   Prepare various monthly manpower reports, insurances and process various insurance claims (death, disability, accident, etc.)

•   Responsible in preparing various personnel and recruitment memos, letters, faxes, etc.

•   Process contracts for Asian employees to be rehired and employees to be terminated

•   Keeps track of employee performance appraisal during the employee’s probation and contract completion periods.

•   Computerization of personnel records (201-files)

•   Preparation of monthly manpower statistical reports, total manpower strength by nationality, by project, by site

•   Tracks various documents’ expiration i.e. passport, driving license, residen permit (iqama) and medical insurances

•   Renders orientation procedure for all new Asian recruits

•   Updates recruitment and re-assignment reports in personnel database

•   Updates non-manual staffing program on system database

•   Review Travel Authorization Request prior to approval

•   Updates family, management housing report

•   Prepares Employee Status Notice (ESN) to effect personnel action, i.e., new hire, re-hire, compensation changes, termination, etc.

Physical Education Instructor

Philippine Science & Technology Centers (PSTC)       Physical Education Department

June 1999 – October 2001                                             Quezon City, Philippines

•   Teaching Martial Arts (i.e. Karate, Aikido and Arnis), First Aid and Work Ethics Subject

•   Organizing school sports fest and extracurricular activities of students

Karate Coach

Saudi Service & Operations Corporation (SSOC)        King Abdulaziz Military Air Base

1996 – 1999                                                                   Royal Saudi Air Force

Dhahran, Kingdom of Saudi Arabia

•   Teaching Karate and Defensive Tactics to Royal Saudi Air Force

•   Conducting a quarterly Physical Fitness Test as required to all Saudi soldiers

Secretary (Documentation, Computer and Steel Works Admin Department)

ABV ROCK GROUP KB                                                Saudi Strategic Storage Program (SSSP)

August 1992 – August 1995                                           Construction Tunneling & Pipeline Project

Jeddah, Kingdom Of Saudi Arabia

•   Types various communications, letters, and various contract agreements

•   Transmission of various faxes and telex messages

•   Taking of dictation and transcribing from shorthand notes

•   Arranges various airline and hotel reservations for Department Employees

•   Maintains appointment calendar of the Department Manager

•   Taking of dictation and transcribing from shorthand notes

•   Maintains files, correspondence, quotations, faxes, telexes, airline bookings, etc.

•   Routine distribution of all incoming/outgoing fax and telex messages

•   Taking of dictation and transcribing from shorthand notes

•   Provides travel coordination for the project employees

•   Performs other duties as assigned

Senior Clerk

TAMIMI Global Company                                             Operation and Maintenance

February 1990 – February 1992                                     Jubail, Kingdom Of Saudi Arabia

•   Responsible for the coordination of all maintenance and repair work in area of responsibility housing problem at Al-Huwaylat, Al-Defi and Al-Fanateer, Jubail

•   Guide and improve maintenance and repair activities in his area of responsibility

•   Generates Work Requests (but is not the primary author of all Work Requests), or reviews incoming Work Requests to be sure they are correctly prepared with the following criteria

•   Indicates to the Maintenance Supervisors what emergency work must interrupt the Daily Work Schedule, and indicates what jobs on the Daily Work Schedule are to be replaced by the Emergency work

•   Coordination of all maintenance and repair work in the area of responsibility

•   Performs other duties as assigned

Clerk Typist

E.C. Remigio & Alliance Customs Brokerage               Import & Export Processing

1980 – 1983                                                                   Intramuros, Philippines

•   Prepare and types various Bill of Ladings fo importation and exportation of products to process at Philippine Customs

•   Recommends new procedures, forms, etc., to improve efficiency. Implements approved procedures

•   Operates standard office equipment such as typewriters, copiers, FAX machines and calculators

•   Performs a variety of clerical duties allowing for some latitude for independent judgment