RESUME of

ZUBAIR   AHMED CHOWDHURY
Contact Address
House No # 62, Block # G , Road No # 9/6

South Banasree,Goran, Dhaka-1219, Bangladesh. Mobile:01730726726

E-mail: [email protected]

Personal information

Date of birth                                        : January 1,1968

Sex                                                         : Male

Nationality                                         :  Bangladeshi

Language                                           :  English

Father’s  Name                                 :  Shahjahan Ahmed Chowdhury

Permanent Address                         :  Hospital Road (old)

Post Office : Habiganj

District : Habiganj-3300.

Bangladesh.

Language Skills                              : English and Bengali

Profile:

Twenty four  years of progressive professional experiences in the area of Financial and Accounting System for national and international development organizations, which includes resource planning and preparing development budget, designing and implementing appropriate financial system & procedures, ensuring appropriate books of accounts and producing financial reports as required by the internal and external stake holders, establishing internal controls in financial and accounting systems, development of financial management information system of development projects including compliances of organizational systems and donors’ funded projects, and capacity development.

Summary of Competencies:

§  I have been working as a senior managerial position in the area of Financial Management during last 10 years, out of 20 years of professional experiences, in different positions i.e. Manager and senior Manager of Finance and Administration.

§  Sound knowledge on managing donors’ funded projects in terms of planning and budgeting, budget monitoring, financial management of projects, financial monitoring, capacity building, donors’ reporting, internal and external audit for various donors i.e. GFATM ,USAID, DFID,SIDA, DANIDA,UNAIDS,UNICEF, EC other Government agencies etc.

§  Strong designing and facilitation skills on finance and administration rerated training and capacity development initiatives for knowledge management.

§  Professional tracking record of application on Accounting Software, Fixed Asset Software, Provident Fund Software and Gratuity Software.

§  Strong networking abilities with national and international donors, government agencies, partner organizations, banks and business companies

Educational qualification and Experience:

Masters of Commerce (M. Com -Management) in 1988, 2nd class

2nd position. Under Dhaka University. Bangladesh.

B.Com,1986, 2nd Class, HSC 1984, 2nd Division, SSC 1982, 2nd Division

Professional Courses                       :       I have completed Chartered Accountancy Course (C.A. Article ship)  from renown CA firm under Institute of Chartered Accountants of Bangladesh ( ICAB).Period 3.5 years.

Training obtained                              :       Successfully completed two weeks Financial Management Course conducted by IBA, Dhaka University, Bangladesh.

Attended  three days Regional Financial Management Course in Nepal conducted by “The Global Fund Head Office”.

Attended three days workshop in Sri Lanka conducted by FK Norway.

I have Completed one month Development Studies course in University of Dhaka, Bangladesh .

I have completed three week Corruption and Procurement course  in IACA at Vienna, Austria.

Computer Knowledge                        :    I am proficient in Microsoft Excel, Word & Access, Power point and analytical skill.

Accounting Software                       :       Operate Tally, Accpac and SCALA using AP Module, AR Module and General Ledger, sub ledger  (window base multi- currency   Accounting Software) by posting accounting all receipts/payments data, budget entry, updating general ledger and generate all types of financial reports from SCALA directly and via CRES.

Others                                                    :       I obtained ITP (Income Tax Practitioner ) certificate from Bangladesh National Board of Revenue

Work Experience, in reverse chronological order, starting with the present:

Organization: Transparency International, Bangladesh.
Duration:         1st December, 2010 –till to date
Designation:     Senior Manager-Finance & Administration

Job responsibilities:

¨       I am insuring the compliance of OMB A-110, OMB A-122 and OMB A-133 CFR 226, Geographic code of procurement and report to management.

¨       I am insuring compliance of supply chain management/procurement of goods and services.

¨       Tax are calculated & deduction from staff and vendor at the time of payment and reporting to GoB.

¨       Arrange training for organization and partner’s finance and admin staff.

¨       As a member secretary, I am supervising the Contributory Provident Fund – CPF and Gratuity Fund.

Prepare Donor report, prepare cash call /fund request for Donor and necessary clarification for over and under expenditure;

¨       Prepare Financial Statement for Transparency International Secretariat, Berlin, Germany and other stakeholders as required.

¨       Prepare Annual Accounts of projects separately and compiled accounts of TIB.

¨       Prepare periodic financial statements, financial reports maintaining highest standard of accuracy and integrity, and supervise maintenance of accounting information and records with the help of the accounting software, analyze programme expenditure for identifying overall programme financial performance;

¨       Prepare periodic accruals reports, adjustment reports and initiate adjustment of accruals in time;

¨       Ensure compliance of procurement policy for procurement of goods and services, coordinate vendor enlistment and management;

¨       Supervising day to day payment/Transaction, review all payment related documents , approve all the payment voucher and  updated all entry  in accounting software in daily basis;

¨       Prepare annual budget and monitor it periodically, review expenditures and suggest for corrective measures and revision of budget  as per requirement;

¨       Prepare periodic forecasts and budget pipeline analysis;

¨       Develop procedure for monitoring and analyzing of programme budget;

¨       Provide advice and management support to programme team in preparing activity plan and detailed programme budget;

¨       Supervise IT unit and HR unit;

¨       Ensure compliance of institutional financial management policy and state laws and regulations and maintain transparency and accountability in financial operation;

¨       Coordinate Internal Audit and External Audit. Ensure implementation of audit recommendations.

¨       Prepare necessary documents for NGO Affairs Bureau for registration, renewal, project approval, fund clearance, budget revision, audit and annual report;

¨       Ensure compliance of Income Tax and VAT in terms of salary & benefits, procurement of goods and services. Submit annual tax return for TIB and coordinate tax- related matters with the organization’s lawyer and the NBR;

¨       Ensure sharing costs by small projects adequately and appropriately;

¨       Supervision of regular tasks of Finance & Administration division staff and presently supervising 15 staff at head office level.

¨       Coordinate effective operation of staff provident fund and the gratuity fund as per relevant rules;

¨       Supervise regular office administration and management of the organization, ensure effective vehicle management and other logistic support to programmatic divisions/units, manage staff health and life insurance schemes, assets;

¨       Coordinate and strengthen financial management system and capacity of the 45 field offices, ensure fund flow for field operation, review budget & expenditure, facilitate training and orientation on financial matters for the field staff/volunteers;

¨       Partner management, partner fund management, partner monitoring and arrange training for partner staff;

¨       Time to time review the organizational financial policy & procedure and suggestion for amendment

¨       Conduct Internal and external audit and others donor and head quarter audit and answer the various quarries;

¨       Administering Accounting Software, Fixed Asset Software, Provident Fund Software and Gratuity Software;

¨       Supervise Inventory management and Fixed assets related issues for head office as well as 45 field office;

¨       Supervise the financial and administrative issues of 45 field offices;

¨       Monthly accounts closing and before closing the month reconcile the sub ledger balance with G/L and others balance like staff advance, vendor advance etc.

¨       Review and approval of all bank reconciliation statement;

¨       Management of Human Resources;

Organization: Durjoy Nari Shangha Consortium.
Duration:         16th April,2008 –30th November,2010
Designation:     Manager-Finance & Administration (Head of Finance & Admin)

Durjoy Nari Shangha(DNS) is a national level development organization and it is working in HIV/AIDS sector (RCC program funded by Global Fund) all over Bangladesh through 50 DIC/field offices and funded by GFATM, DANIDA,UNAIDS,UNICEF and EC. DNS is also a lead organization of consortium consisted by eight organization.

Job responsibilities:

I was involve supervision of total 8 organization and as well as lead organization.

Accounting:

1. Maintain financial records and monitoring system to record and reconcile expenditure, balances, payments, statements and other day to day transactions and reports.

2. Prepare recurring and periodic accounting records as scheduled and special reports as required for budget preparation, Audit, request of funds from donor.

3. Record and maintain receipts and disbursement (ledger, cash book, voucher and other related register. ) for classification and recording of financial transactions and reconcile accounts to prepare recurring or special reports.

4. Calculate salary, allowances, travel climes and other payments to project staff members, experts and consultant, vendors and other claimants.

5. Maintain contact with officials of local banks for day to day information for verifying accounts status.

6. VAT and tax deduction at sources and deposit to Bangladesh-Staff salary and vendors

Financial management:

1. Prepare detailed cost estimates and participate in budget and prepare database on projection for financial planning

2. Prepare annual and quarterly budget as per work plans and prepare database on indicators to measure performance

3. Prepare weekly, monthly and compile and quarterly financial progress report

4. Reconcile cash book with bank statements

5. Maintain internal expenditure control system which ensures that vouchers processed are matched and completed; transactions are correctly recorded and posted in system

6. Coordinate External Audit. Ensure compliance of audit recommendations.

Partnering:

1. Preparing agreement with partner

2. Preparing monthly report

3. Visiting partner and reviewing their books of accounts, prepare report to respective management of plan and partner

4. Assessing the financial management system and find out the areas for improvement

5. Identifying the areas for improvement in internal control and share with respective management of plan and partner

6. Facilitating training for PNGO staff to develop the capacity in record keeping and internal control

7. Assisting to prepare budget and budget modification

8. Reviewing the fund request and financial statement of partners and certify the payment.

Administrative:

1. Provide administrative support to the project manager and the implementation team

2. Assist in preparing periodic reports required by the project and Donor

3. Maintain project records, staff attendance records and ensuring that all project documentation both electronic and hard copies are maintained in good and accessible condition.

4. Carry out all day to day administrative management of the project.

5.Assist the project management in all administrative and project management related activities  including liaison with different Government agency/ donor/partners NGOs and other key stakeholders on administrative matters.

6. Maintain inventory of program assists and provide logistic support to workshop/Training/Seminar and other program activity

Human Resources:

1. In collaboration with the project Management, Formulate Human Resources Management work plan.

2. Identify upcoming vacancies, coordinate and oversee the vacancy and recruitment management process in order to ensure timely filling of the post

3. Coordinate timely extension of staff contacts and staff performance evaluations

4. Advice and counsel staff in respect of rights, responsibilities, code of conduct and entitlements

5. Oversee maintenance of personnel filing system

Procurement:

1. Identify procurement needs, formulate procurement plans and provide technical support on specification and cost implications.

2. Finalize specifications and prepare shortlists based on needs and investigation of related market , including financial analyses to identify suitable vendors

3. Establish and maintain procurement and contracting systems and process that ensure effective programme ability to source and deliver quality goods and services.

4. Deal with bid, equations and proposal, evaluate submissions to ensure technical compliance and cost effectiveness.

Organization: CARE-Bangladesh-International Development Organization.
Duration:         July 01, 2007 –15th April, 2008
Designation:     Financial Analyst

Job responsibilities:

CARE Bangladesh mainly implementing USAID funded project and I was involving in USAID funded projects supervision.

USG regulation: I was involve of compliance checking of OMB A-110, OMB A-122 and OMB A-133 CFR 226 , Geographic code of procurement and report to management.

CARE USA Audit: Conducted the CARE head quarter audit and implement the recommendation of Head quarter audit and as well as external audit.

Fund Flow/Cash Flow Preparation: On the basis of Donor Cash Call and on the basis of projected expenditure, I am preparing the fund flow/cash flow for mission management

Field Office Fund Management: I am collecting fund request from our various field office, check field office bank balance and arrange field office fund transfer to field office bank accounts

Check and Review Voucher: All kinds of payments voucher check and Review for payment and all kinds of adjustment voucher also checks.

Sub Grant Management: I am performing the following task related to partners:

a) Recommended for Advance payment to PNGO as per MOU.

b) Sub-grants disbursement and liquidations.

c) Check /review & ensure the accuracy, consistency and compliance of partner’s financial report.

d)Cross visit to PNGO.

e) Arrange external audit.

f) Prepare Status report for Management.

Intra Company Billings: CARE Bangladesh transaction with in the CARE world and end of every month I am preparing the others country billings from collect the receivable.

Balance Sheet Analyses: Balance sheet analyses one of the important requirements of Head Quarter-USA.I am preparing the balance sheet analyses for country office and HQ.

VAT and TAX Matter:  Checking all the VAT and Tax deduction at sources and deposited to Bangladesh Bank.

International Travel Expenses: All kinds of international TER checking with policy and procedure and recommended for payment.

Receivable and Payable: Preparing the ageing report of receivable and payable amount and take necessary step for collect the donor fund collect and meet up the all payable balance.

Expenditure Monitoring report: I am preparing the expenditure monitoring report for various project monthly basis.

Advance and Accruals Monitoring: Taking necessary step  for adjustment Staff advance and vendors advance and accruals also.

Accounts Preparation:  Monthly accounts preparation as well as quarterly and yarely accounts preparation.

Organization: CARE-Bangladesh-International Development Organization.

Duration:         Oct 01, 2000 –30th June,2007
Designation:     Finance Officer-Budget and Payments Section

Job responsibilities:

I was involved financial report for donor (USAID, DFID, EC, UNDP, GOB and others) funded projects. Prepare and submit call forward budget to donor for fund advance. Prepare annual budget and revised budget for projects in budget software for field offices, coordination unit & head quarter. Prepare multi year budget for new projects. Prepared monthly financial report for onward submission to Atlanta (Head Office). Prepared bank reconciliation statement to proof accuracy of project fund. Prepared & analyze expenditure monitoring statement & budget variance analysis report for management. Prepared cash flow/fund flow statement for projects as well as mission. Prepared and submitted project proposal, FD-6 & FD-4  and various financial report to NGO Bureau’s. PNGO visit and quarterly finance statement review with ledger, cash book and bank documents, PNGO wise advance payments and adjustment maintain. Arrange yearly external audit and advice/clearance for next installment/advance. Preparation of all kinds of receipts vouchers and pass the entry in SCALA (accounting software). Facing the audit (external, internal and HQ and specially RIG for USAID funded project etc), Prepare monthly Fund status report /ageing report (receivable/payable) for management.

Organization : Gonoshahajjo Sangstha (GSS)

Development Organization, National Base.

Duration :         Dec 01,1994 –Sept 30,2000

Designation:     Finance Officer

Duty Station:    Head Office-Dhaka. Bangladesh.

Job responsibilities:

I was involved in preparation of donor financial reporting related to USAID,DFID and CIDA funded projects. Maintain projects fund and other fund of the organization and ensure timely drawing from donor and disbursement to field level. Prepare multi year budget and annual Budget, Prepare expenditure monitoring statement and trend analyses for projects. Unit cost analysis of program unit. Prepare and submit project proposal, FD-6, FD-4 and various financial report to NGO Bureau’s. Oversee the work of Assistant Finance Officer, Conduct workshop, training & meeting at field level on various financial issues such as budget and financial report preparation/accounts preparation. Preparation of report on assets at the year end as well as period end, participating the preparation of financial policy, Facing the audit (external, internal etc), Accounts preparation such as receipts and payments accounts and balance sheet. Field office visit and check the voucher with cash book and entry with accounts software and banking documents. Open new bank accounts at field offices and time to time change signatory.

Organization: ASA-Micro Finance Institution.

Duration :        Jan 1,1993 – Nov 30, 1994.

Designation:   Accounts Auditor.

Duty Station:  Head Office-Dhaka. Bangladesh

Job responsibilities:

Frequent field visit and checked field accounts like all vouchers, cashbook, ledger, assets register, loan register and bank related documents. Checked all head office vouchers related to payments and pass the entry into accounting software. Calculation of all kinds of benefit/final payments of out going officers &staff. Monthly salary preparation in MS excels & checks the Salary fixation of all new officers and staff. Income tax deduct at source. Salary voucher posting in system. Prepare multi year budget and annual operational budget, Prepare expenditure monitoring statement with budget and accounts preparation.

Zubair Ahmed Chowdhury
Date

Reference:

Abdul Ahad, FCMA                                                                                            Ahsan Sabir

Director,                                                                                                               Director-Finance & Logistics

Finance & Administration                                                                               Save the Children, Bangladesh

Transparency International Bangladesh-TIB                                                               House No,CWN(A) 35,Road No 43

MIDAS Centre (4th & 5th floors)                                                                        Gulshan,Dhaka-1212

House # 05,Road # 16(New), 27 (Old)                                                            Phone 88 02 9861690

Dhanmondi, Dhaka-1209, Bangladesh.                                                         Phone: 0171-413-2243

Fax:880 2 9124915,Phone :9124788,9124789                                            E-mail: [email protected]

Email: [email protected]