Supply Chain Management Assistant (Engineering Warehouse Unit)

UNMISS (United Nations Mission In South Sudan)

Local Address: Logistics Base, Juba, South Sudan (North Eastern Africa)

Head Office: UNMISS Supply Chain Management/Whse Unit

PO Box 4677, Grand Central Station, New York, N.Y. 10163-4677, USA

Duration: 22 Oct 2016 – 21 Jul 2017

Asset Management: Established accurate initial list of expendables/non-expendables by conducting a thorough stock count of all items in all storage facilities in the Mission area and conduct monthly and annual stock taking thereafter as required; Warehouse Operations: Received all items delivered to the Integrated Warehouse and other storage facilities ensuring that proper descriptions, quantities and conditions are compliant with the purchase order and/or delivery receipt documents; Ensured that assets received for storage are labeled and promptly moved to their respective Log Base and Warehouses locations. Signed in the delivery/discrepancy reports of R&I accordingly. Ensured that items received for storage are labeled and promptly moved to their respective bin locations and update the bin-card and the database accordingly; Inventory Management: Ensured database accuracy for the movement of stock in the warehouse. When discrepancies are noted, initiate investigation and correction of database records as required. Assist in the collation; maintenance and production of statistics and section records and maintain confidentiality in all aspects of the assignment; Inventory Control: Managed analysis and performance monitoring of the effectiveness and execution of assets control procedures in the field mission through physical inventory and Galileo database update; Inventory Control: Identify surplus, and recommend Supply Officer to put them on board in order to be seen and picked by other missions for a period of 30 days and initiate write off thereafter. Identify assets in stock and recommend or initiate write off process (disposal) for stocks which are damaged beyond economic repair, obsolete and/or surplus for appropriate disposal actions; Warehouse Operations: Received and processes requests for goods and prepare the pick lists and Issue Vouchers for approved requests; Reviewed inventory supplies for delivery against approved Issue Vouchers and ensure timely delivery of goods to the end-users; Warehouse Operations: Forecasting customers demand (Implement measures) to prevent out of stock situation for fast-moving items from occurring and prepare stock replenishment lists for approval of Supply Officer; Log Base Operations: Supervised the day-to-day operations of assets and support the rearrangement and movement of commodities and sea containers; Supervised the physical rearrangement of the premises and supplies and alert the Supply Officer of any damages to premises and/or property should circumstances dictate; Submit reports to the Supply Officer at prescribed time intervals for activities in all warehouses operations; Perform other duties and related tasks on a daily basis operations.

Supply Chain Management Assistant (Supply Warehouse Unit)

UNMISS (United Nations Mission In South Sudan)

Local Address: Logistics Base, Juba, South Sudan (North Eastern Africa)

Head Office: UNMISS Supply Chain Management/Whse Unit

PO Box 4677, Grand Central Station, New York, N.Y. 10163-4677, USA

Duration: 30 Nov 2014 – 29 Aug 2015

Maintained continuity of support/services and adherence to KPI’s by exceptional international experts who are vastly experienced in Asset Management or Warehouse Operations in Mission areas; To mitigate the negative impact of the large number of assets and inventory transported, received, stored and accounted at the States including the critical Mission’s responsibility of attaining and improving prescribed KPI’s; Maximized inventory management, control and distribution due to on-going country-wide construction, which continues to generate high volumes of containers/materials throughput in support of the additional troops and UN-owned equipment received; To merge the upcoming project operations with Movcon staff at the State Level will require the training of all and/or key staff from Movcon. The international contractor will play a key role in facilitating the transfer of knowledge to Movcon staff in all necessary roles within the warehouse operations; Supports the appropriate stock management ensuring control and monitoring, in line with best practices and the corporate KPIs related to warehouse operations, as listed below:

·         Physical count of expendable property;

·         Additional physical count of high value stock cards;

·         Passed life expectancy in stock;

·         Ageing stock;

Produced a monthly report to Unit Chief indicating the stock cards physically count action on assets that passed life expectancy, report of assets written-off, number of assets submitted for disposal and/or number of transactions generated. The report will include the specific task assigned at their respective duty station; Provided training to existing staff in various areas and section of competencies and work assigned in the overall context of transfer of knowledge and skills; Other tasks assigned by Warehouse Manager and Chief Logistics Base as deemed necessary.

Procurement  and Logistics Officer (Business Support Unit)
OXFAM Great Britain | Eastern Visayas, Philippines

Local Add: Nat’l Road, Brgy Cantahay, Guiuan, Eastern Samar, Philippines

Head Office: 4th Flr., 150 Corporate Center, 150 Panay Ave, Quezon City, Philippines

Duration: 17 February – 30 June 2014

Overall ongoing implementations of purchasing and supply policy ensuring that authority and procedures are adhered to and followed; Support the development and implementation of Supply strategic plans that help achieve aims to ensure effective logistics support to programs; Active involvement in any procurement plan development including being incorporated with the logistics plan, complying with donor requirements; Liaise and work closely with the Cebu Logistic Team in all aspect of procurement; Develop and maintain contact/interaction with other agencies and experts on logistics/supply related issues; Manages logistics activities in relation to transportation, distribution and disposal of supplies; Providing oversight as regards management of all Purchasing/Contracts and administrative matters relating to Purchasing and Supplies; Manage the activities/contract of the clearing and forwarding urgent for Oxfam GB to ensure timely delivery/response to arising needs; Liaise on issues relating to Purchasing and Supply and the subsequent payment process; Close functioning and working with warehouse staff on the detailed delivery of goods procured on the quantity and quality and follow up with the suppliers/service providers in case on any issued rising on the quality, quantity or time line delivery or any other issues that are arisen.

Supply Associate (Logistics Unit)
United Nations High Commissioner for Refugees | Central Visayas, Philippines

Local Add: UNHCR Cebu, 2nd Flr., IMEZ bldg.,the Outlet Commercial Complex, Pueblo Verde, Brgy Basak, Lapu-lapu City, Cebu, Philippines

Head Office: 150 GC Corporate Plaza, Makati City, Philippines

Duration: 18 November 2013 – 14 February 2014

Prepared plans for delivery of relief items according to operational needs.
Applied UNHCR’s procurement strategy when planning for purchase of important commodities and services; Ensured timely customs clearance of consignments;
Managed storage of goods according to best practices and UNHCR rules and regulations; maintain an efficient system for the release, distribution and redeployment of goods; Maintained accurate and comprehensive records on logistical activities and provide timely reports and updates both periodically and on request; Evaluated purchase requisitions to ensure that specification, delivery dates and all other requirements are in order; Drafted and dispatched quotation requests and/or tenders, and assist in the evaluation of offers and draft bid-tabulations, prepare proposals for award of contracts to the Committee on Contracts; Prepared Purchase Orders and send confirmations, requests for inspection and other correspondence, and monitor the manufacture/transport of ordered goods to ensure timely delivery; Implemented effective asset and fleet management that regularly monitors the asset/fleet pool, saves cost and safeguards the investment of the organization including receipt, inspection, registration and marking of new Property, Plant and Equipment (PPE), organization of the physical verification of PPE, ensure that PPE agreements are properly issued and signed, and preparation of disposal forms and cases for the Asset; Monitor the quality and accuracy of supply chain related data in relevant business systems; Compile and analyze statistical information, identify trends and developments in supply chain related matters that will assist in decision making;
Disseminated and promoted UNHCR’s global policies, standards and guidance on supply chain management; Identified, assessed and selected vendors based on their capability for delivering commodities and services; Maintain vendor and item master databases; Make recommendations to senior management for resources allocation to support on-going operations; Determined shipment methods, routes and delivery schedules to meet demand in the timeliest manner.

Supply Associate (Budget, Planning & Requisitioning Unit)
UNMIL (United Nations Mission in Liberia)

Local Address: Logistics Base, Free zone, Monrovia, Liberia (West Africa)

Head Office: UNMIL Supply Section/BPR Unit Rm 1.07, PO Box 4677, Grand Central Station New York, N.Y. 10163-4677, USA

Duration: 13 March 2006 – 24 January 2013

Reviewed and processed of requisitions in accordance with budgeted provisions, in close coordination with Supply Section, Engineering Section, Medical Section, Security Section, MOVCON Section and Aviation Section to ensure all other contract requirements are met prior to submission; Directly involved in the procurement planning, liaise and monitor all stages of procurement process, beginning from the evaluation of bid documents against raised requisitions up to the issuance of Purchase Orders for goods and services; Reviewed sub-allotments and outstanding accounts to ensure fund availability to carry out mission activities, including redeployment of funds when necessary; Managed receiving and inspection reports pertaining to Supply contracts for goods and services;
Managed and monitored payments of services thru received invoices against raised Requisitions and Purchase Orders; Prepared and controlled of Supply short form purchase orders and MOD’s (Misc Obligation Docs) with budget cost center to ensure proper funds were made available against utility bills, inter-mission billing and debit advices; Liaised and monitored with Finance Section regarding the payment of contracts and other obligations chargeable against the proper cost centers; Managed contractors’ and vendors’ appraisal report to evaluate the performances of each vendor against Supply, Engineering, Medical, Security, MOVCON and Aviation commodities and services; Monitored and liaised with Finance Section the status of un-liquidated obligations to prepare monthly expenditures report; Reviewed budget proposals for all units under Supply Section; Reviewed periodic performance reports, actual disbursements and obligations of HQ’s and field units; Coordinated and compiled additional information and/or clarifications to UNHQ/NY with regard to performance report in question, and respond to auditor’s debate and questioner when applicable; Supervised and managed national/local staff

Supply Logistics & Rations Assistant (Requisitioning & Invoicing Unit)
UNMIL (United Nations Mission in Liberia)

Local Address: Logistics Base, Free zone, Monrovia, Liberia (West Africa)

Head Office: UNMIL Supply Section/Food cell Rm 1.05, PO Box 4677, Grand Central Station New York, N.Y. 10163-4677, USA

Duration: 25 January 2005 – 12 March 2006

Reviewed and processed of contingent food rations requisitions in accordance with budgeted provisions, ration scale of issue and cost,  ensure requests are within Ceiling Man/Day Rate and do not exceed maximum entitlement are met prior to issuance; Assisted Chief Food Cell in the effective managing of supply of rations and other food-related services under contracts such as dry, fresh and frozen rations, 1.5 bottled water, combat ration packs (CRP’s), cafeteria services, HQ’s and Staff Officer’s catering and Reefer and Warehousing services; Assisted Food Cell inputs to the procurement planning liaise and monitor all stages of procurement process, such as preparing statement of work/specifications, requisitions, contracts and carry-out technical evaluations; Managed the preparation of annual /semi-annual budgets to ensure that funds are utilized within the “not to exceed” made available, and to ensure fund availability to carry out mission activities, including redeployment of funds when necessary; Managed Ration Contractors to comply with Contract Specifications with regard to unit cost, unauthorized commodity substitution, quantity and quality specifications, receiving and Inspection procedures and ordering and invoice processing and other aspects of rations supply; Managed Ration Database for various Financial Accounting, Forecasting, Budgeting and Reconciling of Ration reports; Reviewed invoices for various contingents prior submission to Finance Section/Invoice Processing unit; Liaised and coordinated Ration Contractor to ensure adequate support documents are presented prior to facilitate review and processing;
Reconcile any discrepancies on the Delivery Note against R & I Report; amendment has to be made whenever necessary; Reviewed MOD’s (Misc Obligation Docs) with budget cost center to ensure proper funds were made available against utility bills, inter-mission billing and debit advice; Liaised with Self-Accounting Unit the status of all expenditure incurred by Food Cell Unit to prepare monthly expenditures report; Verified Reefer Container invoices prior to prepare an analysis of recoverable costs from troop contributing countries in respect of Reefer Containers leased to them by the Mission; Liaised and coordinated with Ration Contractor to ensure food items requested by the Contingents are seasonally available; Monitored leave reports to ensure proper deductions are made and Contingent Troop Strength and man days are accurate;
Provided technical advice to Contingent Food Officers with regards to the requisition procedures and all other requirements needed prior to submission of their requisition documents; Supervised Ration Contractor on the timing of delivery, necessary stock balance, inability fault reports and other related aspect on this matter; Reviewed cost estimates to determine the actual cost of ration per requisition period and adjustment/amendment requested by Contingents; Summarized the demand pattern of the Contingents with regard to ration scale for all requested items; Supervised rations delivery schedules (Air & Road) and ensure that Contractor, Contingents and R&I are aware on the delivery schedules;
Liaised with MOVCON Section on the actual rations delivery process; Maintained updated guidelines to ensure Food Cell operations are in compliance with the Mission policies and procedures; Supervise and manage national/local staff

Inventory Planning & Management Control Asst. (Materials Mng’t Dept.)
Digital Telecommunications Philippines, Inc.

Local Address: ATDRMAM Cmpd., Nat’l Hiway, Parian, Calamba City, Laguna, Philippines

Head Office: 110 E. Rodriguez Jr., Ave. Bagumbayan, Quezon City, Philippines 1110

Duration: 28 February 2001 – 24 January 2005

Managed both Inventory Planning and Property Management and Control;
Reviewed and monitored inventory levels of all par stocks in the Regional Warehouse; Reviewed and update the maximum, minimum and reordering level of each inventory item; Managed SAP R/3 system database to maintain inventory records based on the receipt and issuance of stocks in the Regional Warehouse; Reviewed and monitored the status of stock replenishment to maintain 10% buffer stocks in the Regional Warehouse; Liaised and coordinate with other warehouses/storerooms for their excessive inventory stocks to support other Regional Warehouses/Storerooms; Supervised in the quarterly and yearly physical inventory count of all stocks in the warehouse and other Regional storerooms; Managed database PROMMS for proper monitoring of accountability of individual employee’s within the Regional Business Unit in close coordination with Supply Officer in the region/area storerooms; Supervised all property movements and ensure appropriate accountability are posted in PROMMS database; Supervised all transient deliveries from other Regional Warehouse/Storerooms and Suppliers during loading and unloading to implement proper inspection in terms of quality and quantity of receive items against Purchase Order; Implemented “First In, First Out” policy during issuance of supplies to the end-user;  Observe cleanliness, orderliness and good housekeeping in the warehouse; Maintained updated guidelines to ensure proper operations are in compliance with the Company policies and procedures.

General Accounting-Inventory Staff (Regional Accounting Dept.)
Digital Telecommunications Philippines, Inc.

Local Address: J. P. Rizal st., Sta Rosa City, Laguna, Philippines

Head Office: 110 E. Rodriguez Jr., Ave. Bagumbayan, Quezon City, Philippines 1110

Duration: 01 February 2000 – 28 February 2001

Processed employee’s personal call charges from COB lines for approval by Senior Manager and VP-Comptroller prior to transmittal to Head Office Accounting; Monitored billing/payment of pole rental on pole attachments and the corresponding booking of journal entries to SAP R/3; Monitored cash over/short applicable to customer care specialists; Processed Notice of Separation and Accountability for resigned employees; Posted monthly inventory movements (receipts, issuance, transfers and returns) to SAP R/3; Process employees personal call charges from COB lines for approval by Senior Manager and VP-Comptroller prior to transmittal to Head Office Accounting; Monitored billing/payment of pole rental on pole attachments and the corresponding booking of journal entries to SAP R/3 system database; Monitored cash over/short applicable to customer care specialists; Reviewed and reconciled various clearing accounts and investigate erroneous entries to rectify and apply proper accounting action; Processed Notice of Separation and Accountability for resigned employees; Posted monthly inventory movements (receipts, issuance’s, transfers and returns) to SAP R/3 system database; Prepared journal vouchers for all inventory movements; Liaised and coordinate with Materials Management Department on the timely submission of stock cards required in report preparation; Prepare monthly reconciliation statement to agree Material Management Department versus Accounting Stock cards; Directly involved in the quarterly and yearly physical inventory of Subscriber Installation Materials, Outside Plant Materials, Office Supplies, Forms, Cleaning Materials, Electrical Supplies and Transport Supplies; Prepared schedule result of physical inventory and reconciles with records per SAP R/3 system and follow-up with concerned on the disposition of noted discrepancies; Prepared schedule on Inventory per physical count reconciled with records per SAP R/3 system to support the inventory list for submission to the Bureau of Internal Revenue; Maintained updated guidelines to ensure proper operations are in compliance with the Company policies and procedures

Customer Service & Sales Account Representative (Sales Acct Dept.)
Philippine Telegraph & Telephone Corp.

Local Address: Brgy Real, Calamba City, Laguna, Philippines

Head Office: SJS Bldg., Casino st., corner South Superhighway, Makati City, Philippines

Duration: 01 February 1998 – 31 January 2000

Established prospective clients/subscribers in the area of responsibilities;
Reviewed and monitored general ledger of individual subscriber’s to identify delinquent subscribers; Liaised and coordinated preparation of Service Order for newly applied subscribers; Implemented “First In, First Out” policy for the activation of service request of newly installed subscribers; Attended complains and inquiries as well as monitoring of special feature requests of the subscribers;
Reviewed and monitored daily cash collections; Summarized daily, weekly and monthly cash collection for Auditor’s spot inspection report; Prepared monthly statement of account for all unpaid and delinquent subscribers; Prepared Notice of payment for unpaid subscribers for the month prior to recommend cut-off of service for delinquent subscribers; Archived all accounting documents required for cross referencing purposes; Archived all accounting and legal documents for individual subscribers; Maintained updated guidelines to ensure proper operations are in compliance with the Company policies and procedures; Performed other duties as required by Head of Accounts Department

General Accounting Staff (Accounting Department)
Lepanto Ceramics, Inc (formerly known as Guoco Ceramics, Inc.)

Km 54 Makiling, Calamba City, Laguna, Philippines

Duration: 15 April 1997 – 31 July 1997

Cashier; Oversaw the daily operation of the Cashier’s Office including the receipt and transmittal of payments; Monitored cash over/short applicable to reconcile against issued official receipts; Reviewed and monitored daily, weekly and monthly cash collection reports; Prepared financial management, including forecasting of cash flow; Prepared Bank Reconciliation report both foreign and local banks; Reviewed all banking details for wire transfer payments to ensure payable s are made to the vendor for goods and services received; Closed monthly accounts and prepare financial statements to Head Office Accounting; Liaised and coordinated to Warehouse Department for the release of items prior to payments made by the customers; Directly involved in the quarterly and yearly physical inventory of the manufactured ceramics stocks; Prepared journal vouchers report for all inventory movements; Coordinated and compiled additional information and/or clarifications to Head Office accounting with regard to inventory report in question, and respond to auditor’s questioner when applicable; Reviewed computation of staff regarding their entitlements, including salaries, benefits and other monthly allowances; Reviewed various vouchers and accounting transactions, such as payroll, employee’s entitlements and final payments, travel claims, vendor invoices, dealer and brokerage to ensure conformity adherence to relevant employees rules and financial rules and regulations; Archived all accounting documents required for reference purposes; Maintained updated guidelines to ensure proper operations are in compliance with the Company policies and procedures; Performed other duties as required by Head of Accounting Department