Perform a wide range of administrative and office support activities for the department and/or managers and supervisors to facilitate the efficient operation of the organization. Other tasks and responsibilities are:

– answer, screen and transfer inbound phone calls

– receive and direct visitors and clients

– general clerical duties including photocopying, fax and mailing

– maintain electronic and hard copy filing system

– retrieve documents from filing system

– handle requests for information and data

– resolve administrative problems and inquiries

– prepare written responses to routine inquiries

– prepare and modify documents including correspondence, reports, drafts, memos and emails

– schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors

– prepare agendas for meetings and prepare schedules

– record, compile, transcribe and distribute minutes of meetings

– open, sort and distribute incoming correspondence

– maintain office supply inventories

– coordinate maintenance of office equipment

– coordinate and maintain records for staff, telephones and petty cash