https://www.linkedin.com/in/gary-madayag-b2a6b276

Profile
I have 22 years of working experience in documentation, office administration
and secretarial functions.
Knowledgeable of all scope of project documentation i.e. receiving, updating,
distribution, storing and safekeeping, tracking, monitoring and over-all
management of technical / engineering / construction documents / vendor
documents.
Responsible for document control section to carry out various function related
to project document receiving and transmittal, safekeeping and maintenance
of project document using EDMS (Electronic Data Management System) DDB
(Document Data Base), PDB (Project Data Base) and VDB (Vendor data
base).
Career highlights
Technip / FMC Technologies work history
• 8 years experience in the Technip Projects (Abu Dhabi & Angola)
➢ Zadco / KGOC / ADMA Projects – From 2015 – 2016
➢ BP Global – From 2014 – 2015
• 10 years experience (between 1994-2008) in the Saudi Oger (K.S.A)
Previous work history
Have sufficient exposure in Technip Abu Dhabi and Angolo in terms of the
proper project Documentation Management System using PDB / PDBc and
VDB.
Qualifications :
Computer Technician Graduate
Colegio De Dagupan, Pangasinan
Philippines
Strategic positions :
Senior Document Controller
Fields of special competence
• EDMS Management
• Efficient Project
Documentation Control
• MS Office
• Sharepoint
• FTP
•
Relevant strengths
• Efficient Electronic
Document Management
System (EDMS) and
manage the overall
project documentation as
per Client requirements
and Project execution
Plan
• Proficient in Project
Reporting
Languages
– Pangasinense/ Ilokano,
Tagalog – Native
Language
– English, Fluent
Main projects
• QP FEED for Mitigation of Hydrocarbon in QP
Refinery, Messaied Project
– PDC
• RasGAS EPC for TIPW Project
– PDC
• North Oil EPsCm Projects
– PDC

Detailed background
Project Document Controller – DOCUMENT CONTROL CENTRE (2019 – Until now)
TechnipFMC, Qatar
Department: Document Control Centre
Site Location: TPFMC Doha Office
Responsibilities: • Reporting to the Project Manager
• In charge in maintaining the Electronic Document Management System (EDMS) on regular basis
and manage the overall project documentation as per Client requirements and Project execution
Plan
• Ensures Proper safekeeping of project deliverables and good quality of documentations
• Distribution of documents / drawings as per approved Project distribution matrix
• Provides report to Project regarding the status of Project Deliverables
• Participates in the regular Project Meeting
• Prepares the final documentation and “As-Built” documentation
• Ensures timely and qualitative hand over of project documentation to the Client
Project Document Controller – DOCUMENT CONTROL CENTRE (2008-2016)
Technip Abu Dhabi
Department: Document Control Centre
Site Location: Technip Abu Dhabi Office
Responsibilities: • Responsible for document control section to carry out various function related to project
document receiving and transmittal, safekeeping and maintenance of project document using
EDMS (Electronic Data Management System) DDB (Document Data Base), PDB (Project Data
Base), PDBC (Project Data Base Comments) and VDB (Vendor data base)
• Ensures Proper safekeeping of document and good quality of work
• Distribution of documents / drawings as per approved on Project distribution matrix
• Internal and external expediting through e-mail reminder messages
• Coordinating with the Procurement Team & Requisition Engineers as well as Vendors –
responding to Vendors’ queries from time to time
• Setting up and maintaining the files of the Vendor Documentation received both electronically
& in hard copies for easy retrieval of the Project Team
• Updating documents register and control the in/out documents and monitoring documents
status
• Assisting the preparation of technical specification, submittals and transmittals to the discipline
engineers
• Preparation of the document index for final dossier and compilation of dossier for final
submission
• Establishing filing system, number system for project correspondence receiving contractual
documents
• Coordination with the internal department relating to document compilation, receipt,
distribution, filing and dispatch technical documents and project drawing etc.
• Preparing of weekly report for client comments
• Receive Comment Sheet and send to all concern discipline through e-mail
• Compares data entered with source documents for verification to detect errors

• Undertakes any other duties as required by the Team / Project Manager
• Internal distribution and filing of all project documents and correspondences both in hard and
electronic copies in line with the project procedures
• Maintain and update status of all documents as per the Project Procedures and Engineering
Standards
• Coordinating with Project Team, Client Project Coordinator and Client Document Controller
Previous history
DOCUMENT CONTROLLER – SAUDI OGER LTD. (1994-2004)
Riyadh , K.S.A.
Department: Engineering
Site Location: Saudi Oger Main Office
Responsibilities: • Typing correspondences, memos, reports etc.
• Inform the concern persons when there is a meeting
• Ensure accuracy of documentation for outgoing
• Sending and receiving e-mails through internet
• Photocopy the documents and filing for reference
• Prepare the Bill of Quantities and drawings and send to all concern
• Sending documents through fax
• Inform the concern persons for a meeting (Suppliers, Subcontractors and Consultant)
• Updating gate passes for all the employees
• Compares data entered with source documents for verification to detect errors
• Track documents removed from files in order to ensure that borrowed files are returned
• Sort / classify information according to guidelines such as content, purpose, user criteria, or
chronological, alphabetical, or numerical order
• Find and retrieve information from files in response to requests from authorized users
• Preparing some outgoing documents including drawings
• To encode and updating Shop drawings
• Extracts information according to specified criteria and generates reports
• Typing correspondences and send to each concern
DOCUMENT CONTROLLER – CVC CONSTRUCTION & SUPPLY (2016-2019
Dagupan Philippines
Department: Engineering
Site Location: Dagupan, Philippines
Responsibilities: • Coordinating and performing follow-up tasks with the Project Team
• Compares data entered with source documents for verification
• Preparing outgoing documents including drawings
• Extracts information according to specified criteria and generates reports
• Filing documents for our references