MR. GELANA DABA

Birth Place; Ambo City, West Shewa, Oromia Region, Ethiopia

Email, [email protected] , [email protected] , skype; gelana.daba2,Mobile; +251968770422

ACADEMIC QUALIFICATIONS
2004-2007

Institution
Bachelor of Arts in  Accounting  (BA)

study Business Administration – course work

Complete

Jimma University, Ethiopia

August to November 2016

Institution
Verified certificate of Achievement in Humanitarian Response to conflict and Disaster

From Harvard edx – online

Completed in June, 2021
Attending weekend “Masters of Business Administration (MBA)- Management”

Ambo University
OTHER RELEVANT TRAININGS
Key Trainings to Credit Certificate:

·        Funding mechanisms: DREF and Emergency Appeal from International federation of Red Cross & Red Crescent societies

·        Communication in Emergency Operations from International federation of Red Cross & Red Crescent societies

·        Logistics in IFRC: an introduction From International federation of Red Cross & Red Crescent societies

·        HR in emergencies – part 1&2 From International federation of Red Cross & Red Crescent societies

·        Code of Conduct certificate completion -From International federation of Red Cross & Red Crescent societies

·        Training on Volunteering – Basic Course certificate completion -From International federation of Red Cross & Red Crescent societies

·        Stay Safe – Volunteer Security certificate completion gold -From International federation of Red Cross & Red Crescent societies

·        Training On Finance Management ,Danish Refugee Council (DRC)-2016

·        Basic Supervisor Skill Training ,DRC- 2016

·        Rural Invest- Preparing effective investment project proposal , FAO-2017

·        Financial Analysis: Making Business Projections ,Project Management Institute online Training-2017

·        Project Management Foundations: Budgets, Project Management Institute online Training-2017

Computer Trainings Competent with :-

·        Fundspro finance accounting software system, Welt Hunger Hilfe, 2018

·        Sun Accounting Financial software System , Agri- service Ethiopia-2012

·        Quick book premier 2013 accounting software, Agri- service Ethiopia-2013

·        Peachtree Accounting Financial software System / Sage Software /, Ambo University 2008

·        Integrated Budget and Expenditure Financial software System (IBEX).Ambo University -2008

·        Basic Computer skill ( Word, excel, Access ,outlook,  Power point, etc)- Jimma University -2005
OTHER RELEVANT SKILLS AND ATTRIBUTES
Skills;

·        Highly developed interpersonal skills and the ability to advice and influence at all levels.

·        Effective and proven relationship building and stakeholder management skills.

·        Be able to apply best practice Human Resource approaches and being able to customize appropriately to local context.

·        Facilitation and capacity building capability.

·        Strong planning, coordination and organizational skills.

·        Exceptional attention to detail and analytic skills.

·        Strong verbal and written communication skills.

·        Strong project management skills.

·        Strong presentation skills.

·        The ability to manage local and central office expectations to achieve outcomes.

·        Commitment to humanitarian principles and values.

·        Proven capacity to work independently, take leadership of processes, create relevant professional networks and to establish a good communication with partners and colleagues;

·        Knowledge of methods of and approaches to capacity assessment and experience from institutional capacity building programs, including good practices in governance of organizations;

·         Experience in risk assessment, anti-corruption and corruption investigation;

·         Experience from internal and / or external audit;

Attributes:

·        Demonstrated flexibility, patience, resilience and perseverance, including the ability to adapt and embrace a process and a plan that is evolving and changing.

·        Strong listening and reflective skills.

·        The ability to adapt as appropriate to cultural needs of people working with.

·        Positive outlook and sense of humor.

Language Skills;

·        Afan Oromo- Native or bilingual proficiency

·        Amharic- fluent

·        English – fluent
CAREER HISTORY
Period

Organization

Position
MARCH 8, 2019 to present

JSI RESEARCH & TRAING INSTITUTE , INC ,

USAID TRANSFORM PRIMIREY HELTH CARE,  ETHIOPIA

INTERNATIONAL NON-GOVERNMENTAL ORGANIZATION

SUB-REGION OPERATION OFFICER
Tasks
·         Manage JSI financial systems

·        Manage & ensure that effective grant management take place by implementing partners in collaboration with Sub Regional manager

·         Manage daily and strategic administrative and operational needs

·         Manage human resources

·         Support security management

·         Participate in the management of JSI at Sub Regional Office and contribute to organizational development
Period

Organization

Position
JULY , 2017 – MARCH 7, 2019

WELT HUNGER HILFE,ETHIOPIA

INTERNATIONAL NON-GOVERNMENTAL ORGANIZATION

FINANCE AND ADMINISTRATION OFFICER
Tasks
·         Manage all administrative and financial aspects of the project implementation according to Welt Hunger Hilfe (WHH) policies and procedures.

·         Oversee project accounting, including payroll, A/R, and A/P.

·         Oversee administration of subcontracts, activities, and procurement.

·         Liaise with Welt Hunger Hilfe(WHH) home office project management team to prepare budget projections, monthly financial reports, and burn rate analysis.

·         Carry out policies and procedures in place required for all operational transactions across project in coordination with home office and Team Lead to ensure full compliance with Welt Hunger Hilfe (WHH) policies and regulations.

·         Ensure financial controls and cash management policies and procurement policies and procedures are followed.

·         Ensure timely payment and reporting of expenses.

·         Supervise Operations Unit and Implementation Officer and improve coordination among the operational units, as well as with technical components.

·         Provide training and mentoring to partners to strengthen capacity.

·         Help recruit and directly supervise local project staff in line with Welt Hunger Hilfe(WHH) HR policies; oversee the management of project office human resources to ensure a diverse, skilled, and productive workforce, an effective leadership team, and an organizational culture where Welt Hunger Hilfe(WHH) values are practiced.
Key Achievements
·         Effectively manage total budget of 1,600,000.00 Euro which is funded by Coffee circle, BMZ and WHH, Prepare stakeholder report each months.

·         Coordinate logistic and procurement construction completion of 100 M3, 50M3 water reservoir and20 Km installation HDP for distribution of spring water through pressure.

·         Fully participate on Joint Monitoring and evaluation with Regional Government and Donors to show how our budget is efficiently utilized against planned activity for the year 2017.
Period

Organization

Position
MAY , 2016 – JANUARY 2017

DANISH REFUGEE COUNCIL, DOLO ADO, SOMALI

INTERNATIONAL NON-GOVERNMENTAL ORGANIZATION

OPERATION OFFICER
Tasks
Finance;

·         Oversee the Finance management department.

·         Lead and standardize an open process of strategic financial analysis focus on risks & opportunities for DRC Dolo Ado, Somali Operation.

·         Supervision of all financial reporting and financial procedures for DRC and implementing partners, including audits, cash flow, legal framework and reporting to national authorities.

·         Oversight of internal and external audits.

·         Provide strategic guidance in regards to the preparation of master budgets and ensuring that monthly monitoring of expenditure informs management decision making.

·         Ensure compliance with and adherence to DRC policies, guidance and handbooks and donor/auditor requirements

·         Update and share general financial and administrative procedures, relevant policy issues etc.

Human Resources & Staff management;

·         Oversee the Human resource management department.

·         Ensure good utilization and follow-up on the HR management system.

·         Verify every new project for HR core positions and make sure a recruitment plan is early developed.

·         Oversight of the annual appraisal system.

·         Ensure compliance with local legislation and provide support regarding all legal issues.

·         Ensure that allegations of breaches of the Code of Conduct are reported, investigated and concluded swiftly.

Supply Chain;

·         Oversight of field logistics systems and sub offices set-up, stock control and management, transport, communications, customs and clearance.

·         Ensure that DRC’s minimum standards of logistics procedures and country policies are introduced and adhered to, briefing and training all relevant staff as required

·         Ensure controls, risk mitigation and compliance procedures are in place and that DRC’s anti-fraud and corruption policies are implemented and adhered to.

·         Ensure that a centralized asset register is maintained; ensuring that DRC program and operational assets are logged, issued with unique DRC asset numbers and are tracked.

·         Ensure proper management of the entire process in the planning of procurement and supply chain activities, inventory control, logistics and distribution, ensuring effectively functioning processes.

·         Oversee strategic procurement including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management and performance measurement

·         Ensure Procurement team are managing the rosters of suppliers, elaborate supplier selection and evaluation, quality and performance measurement mechanisms

·         Ensure that procurement team prepares monthly, quarterly and annual procurement plans and progress reports as require.
Key Achievements
·         Effectively manage total budget of 1,500,000.00 USD.

·         Coordinateboth logistic and procurement for the construction 23 communal latrine, 6 shallow well construction in Dolo Ado, Somali for Host community and installation 6- water pump for irrigation to support livelihood activity for somalia refugee in Hallowine and Dolo Ado Funded by DANIDA, World Vision and UNHCR.

·         Supervise 10 operation staff (logistic, driver and guard) and effectively do yearly performance appraisal.

·         Fully participate on Joint Monitoring and evaluation with Regional Government and Donors to show how our budget is efficiently utilized against planned activity for the year 2017.
Period

Organization

Position
APRIL , 2015 – ,MAY 2016

ZOA Relief l Hope l Recovery, ETHIOPIA

INTERNATIONAL NON-GOVERNMENTAL ORGANIZATION

FINANCE AND ADMINISTRATION OFFICER
Tasks
·         Strengthen procurement & finance procedure

·         Controlling and strengthening the store system

·         Strengthen communication levels

·         Organizes, plans, and coordinates the overall financial  function of ZOA

·         Monitors actual spending and ensures donor funds are received on time;

·         Review that all payments requests are properly checked before approval is made;

·         Involves in development, updating and implementation of country strategy, especially in  the areas linked to finance;

·         Ensures that capacity support to partner in the area of  financial management is rendered on a regular basis;

·         Timely preparation and submission of country budget to concerned persons/organs;

·         Ensures that proper accounting system is in place, and secures that accounts are audited regularly and as needed;

·         Establishes systems and procedures for all purchases to be made by ZOA and ensures implementation of vendor, and all purchases are controlled through adequate planning and budget system;

·         In collaboration of with the Programs, ensures that project budgets and other program funds are administered in accordance with the terms and conditions of the agreement and ZOA policies;

·         Performs a range of consultative, advisory and information gathering functions and activities within his/her area of responsibility;

·         Secures proper and timely financial reporting to donors;

·         Conducts performance appraisal of staff members under his/her supervision;
Key Achievements
·         Effectively manage total budget of 2,000,000.00 Euro which is funded by Netherland Government, prepare financial report and all financial Management.

·         Coordinate both logistic and procurement for the campaign of 10,000 caw goat and camel medical treatment for diseases break out control in Hudet , Somali , construction and completion of Briquette machine house and livelihood IGA Training center for Eritrean RefugeeFunded Netherland Government.

·         Successfully  complete four month HR. and Administration Coordinator delegation

·         While I am delegated I successfully coordinate the logistic arrangement for transportation 500 metric ton food support from World food Program (WFP) for South Sudan refugee camp in Gambela area.

·         Supervise 6 operation staff (logistic, driver and guard) and effectively do yearly performance appraisal.

·         Fully participate on Joint Monitoring and evaluation with Regional Government and Donors to show how our budget is efficiently utilized against planned activity for the year 2016.
Period

Organization

Position
JUNE , 2014 – APRIL 2015

CONSERTIUM OF SELF HELP GROUP APPROACH PROMOTERS, ETHIOPIA

ACCOUNTANT /FINANCE  OFFICER,
Tasks
·         Ensure that funds are transferred as approved

·         Prepare financial forecasts to support cash requests for operations and ensure monitoring of program cash levels.

·         Ensure that cash advance requests are processed on a timely basis, completed and validated

·          Ensure that bank reconciliations are made and outstanding subjects are monitored and solved

·         Conduct a review to identify the partner needs around financial planning and budgeting, accounting records, monitoring & reporting, internal controls, staffing and grant management.

·         Map financial risks based on the review. Based on the results of the review and risk assessment, work together with the partner to prepare action plans to strengthen financial management capacity in each organization targeted by the intervention.

·         Maintain all financial documentation of the projects (receipts, bank statements, etc.)

·         Conduct assessment of assigned partner’s financial management capacity using tools approved by organization.

·         Encourage integration between the finance and programme units of the partner by rolling out tools and systems approved by organization.

·         Support the partner management at an operational level encouraging financial information is used in decision making.
Key Achievements
·         Effectively manage total budget of 1,000,000.00 Euro which is funded by Kindernothilfe (KNH) and European Union (EU) support of Self-help Group Approach promoters Project and prepare financial report and all financial Management.

·         Coordinate 12 implementing partners as Finance focal person and deal financial Issues

·         Provideand complete 3-days Financial Management training for 12 –implementing partners-2014.

·         Fully participate on Joint Monitoring and evaluation with implementing partners to show how our budget is efficiently utilized against planned activity for the year 2014 and 2015 in different project site.
Period

Organization

Position
OCTOBER , 2012 – JUNE 2014

AGRI SERVICE ETHIOPIA, ETHIOPIA

FINANCE AND ADMINISTRATION OFFICER,
Tasks
·         Verifies that expenditures are justified , properly made and signed and charged to correct accounts

·         In collaboration with concerned units, participate in the preparation of financial plan, budget and funds requirement of the program office.

·         Participate in the development of accounting and management policies and procedures.

·         Provide program office management with financial and administrative reports (monthly and quarterly) to assist in decision making.

·         Ensure that the assets of the program office are properly managed.

·         Plan, directs and coordinate support service activities of the program office and work details

·         Facilitate procurement of office supplies, material, equipment required for the office.

·         Check the correctness of material request and approve the issuance of materials for the store to the requesting unit.

·         Ensure that all equipment of ASE at program office are in operating condition

·         Facilitate all staffing functions ( recruitment , promotion, transfer and staff carrier development) at the program office level in accordance with delegated authority

·         Take part in the development of human resource development (HRD) policy, guidelines and ensure their implementation enhance staff confidence, sense of belongingness, and long term commitment for organizational ceases.

·         Uses appropriate management information system to record , maintain and plan and manage the human resource of program office

·         Evaluate performance of employees reporting to her/him.

·         Promote and ensure organizational values and principles.
Key Achievements
·         Effectively manage total budget of 20,000,000.00 ETB which is funded by Action Aid, Christian Aid and SNV support of Gambela Project and prepare financial report and all financial Management.

·         Coordinate both logistic and procurement for the 1000 school set material for school support and Handover to Regional Education Brue-Action Aid project

·         Facilitate Radio program transmissionon harmful tradition Practice, construction 8 shallow well completion – Action Aid project,

·         Participate on establishment of 5- cooperative on honey production SNV project.

·         Supervise 6 operation staff (logistic, driver and guard) and effectively do yearly performance appraisal and administration the base compound.

·         Fully participate on Joint Monitoring and evaluation with Regional Government and Donors to show how our budget is efficiently utilized against planned activity for the year 2012, 2013 and 2014.
Period

Organization

Position
APRIL , 2011 – AUGUST, 2012

PICDO, ETHIOPIA

ACCOUNTANT , Addis Ababa
Tasks
·         Performs finance and accounting functions in accordance with financial policies and procedures, donor requirements, partner requirements, and all other applicable laws, rules and guidelines

·         Supports the preparation and maintenance of the general ledger/trial balance/financial statement in excel or financial software, as applicable.

·         Supports the preparation of a variety of financial records and reports including those related to the general ledger, accounts payable, accounts receivable, inventory control and valuation, and fixed assets.

·         Supports the Preparation of Monthly/Quarterly/Midyear reports and Annual Financial Statements; provides financial reports to donors and stakeholders.

·         Ensures that all documents and processes for Account Receivables/Payables are fulfilled and accurately recorded based on set schedules.

·         Supports the preparation and presentation of annual financial statements and other reports and documents for audits.
Period

Organization

Position
APRIL , 2009 – MARCH, 2011

AMBO UNIVERISTY, ETHIOPIA

ACCOUNTANT,
Tasks
·         Prepare and record daily financial transaction

·         Post the financial transaction on integrated budget and Expenditure financial software system.

·         Control Capital Budget, Current budget and Internal Budget of the University.

·         Work with both Internal and external auditor were it is necessary

·         Prepare all financial document and accomplish audit case with Internal and Federal  Auditor

·         Prepare monthly and quarterly financial report

·         Control cash follow of capital budget , Current budget and revenue budget of the University
Period

Organization

Position
October, 2007 – MARCH, 2009

Medde Welabu College, Ambo City ,ETHIOPIA

HEAD OF DEPARTMENT OF ACCOUNING AND INSITRUCTOR,
Tasks
·         interviewing course applicants

·         lecture planning, preparation and research

·         contact and teaching time with students

·         checking and assessing students’ work

·         encouraging personal development via tutorial or pastoral work

·         invigilating examinations

·         attending staff meetings

·         general administration

·         writing research proposals, papers and other publications

·         reading academic journals

·         managing research budgets

·         attending and speaking at conferences and seminars

·         preparing bids for funding for departmental research projects