Grace Fatima Baliling Administrative Officer

United Arab Emirates
   Document filing and recording  Articulate and well-spoken  Office Word  Strong Problem SolveCustomer service-orienteddatabase managementDedicated team playerExcelMicrosoft Officepower pointProfessional phone etiquette


Grace Fatima J. Baliling

Al Zooroni Bldg.,# 1206, Al Qusais 1, Dubai, UAE

[email protected]

M: +971585009587






Dedicated administrative professional with excellent interpersonal, communication, engaged in a most of extensive office management, communication, and records keeping, accounting skills to contribute to the success of prospective employer, develop & maintain mutually beneficial internal and external relationships.


Work Experience


Ultimo Capelli Beauty Centre DMCC

Position: Admin cum Receptionist

Duration: April 4, 2017- Present


Ajwan Technical Works LLC

Position: Administrative Officer cum Document Controller

Duration: January 13, 2015 – February 28, 2017


DSWD-National Capital Region

(Pantawid Pamilyang Pilipino Program 4P’s)

Position: Social Welfare Assistant

Duration: February 6, 2013-October 4, 2014


DSWD-National Capital Region

(Crisis Intervention Unit)

Position: Administrative Aide IV

Duration: May 7, 2011-January 31, 2013


Duties & Responsibilities:


Receptionist cum Admin:

·         Screening calls

·         Receiving and directing visitors

·         Managing calendars

·         Making travel, meeting arrangements

·         Posting content on company website and social media

·         Maintaining and supervise office condition

·         Prepare documents for processing visa, trade license, insurance, offer letters and contracts


Administrative Officer:

·         Filling and updating of documents

·         Keeping company databases (e.g serial numbers, etc.) in order

·         Coordinating proposal submission

·         Help with trade shows

·         Preparation of presentations

·         Researching and finding information

•       Sort and distribute incoming mail to areas and staff within the department or units, and dispatch outgoing mail

•       Write response letters, reports or office memoranda using word processing program



·         Tracking budgets and petty cash

·         Follow up payments

·         Preparing reports and basic financial data



·         Receiving and sending products

·         Track purchase orders, invoices and other related documents


Social Welfare Assistant:

·         Assisting Social Workers with their everyday activities in accomplishing with their tasks and responsibility in dealing with the beneficiaries

·         Handling and registering every beneficiary’s progress

·         Perform direct functions to wide variety of people (such as counseling, giving assistance, refers complex cases to other specialists, specialized institutions to overcome difficult times, and problems) in order to get a appropriate support


·         Organizational skills

·         Adapt quickly to diverse management and client styles

·         Ability to work independently or under minimum supervision, and manage own workload to meet tight deadlines

·         Strong attention to detail and accuracy

·         Flexible and proactive approach to work and ability to multi-task




HABC Level 2 International Award in Emergency First Aid at Work

Health & Safety Solutions LLC (July 2, 2017- July 1, 2020)


Fire Safety Fundamentals and Proper Use of Fire Extinguishers

Emirates Civil Defense Academy (June 20,2017-June 19, 2019)


Health and Safety Course Level 1

Hygeia Quality Consultants (April 9, 2018)



June 2014-November 2010 Bachelor in Science of General Biology at Mindanao State University-Iligan Institute of Technology