Grace Bautista De Jesus Shipping coordinator or admin assistant

United Arab Emirates Linkedin
ExcelMicrosoft AccessMicrosoft Word

GRACE BAUTISTA DE JESUS #102 Alta Saudia Building Near Clock Tower, Deira, Dubai- U.A.E Mobile: 00971-56-3256468 Email: Add: [email protected] _______________________________________________________________________________ Career Objective : To work for an organization where I can used and enhance my skilss and experience for achieving organizational goals.

Knowledge and Skills:

 Ability to establish and maintain effective working relationships

.  Excellent customer service

.  Has the passion for learning and williness to grow professionally in any giving opportunity

.  Unique adaptability to changing environments

.  Quckly establish rapport to others

.  Proficient in Microsoft Office-Excel, Word, Powerpoint ,Access  Highly organize,works under pressure and a team player.


Admin Assistant/ Secretary /Sales-Purchasing Coordinator / Document Controller

River Star Used Cars Trading LLC

Al Aweer Auto Market Ras Alkhor Dubai UAE P.O. Box 483104

April 17,2016 – Up to Present

Duties and Responsibilities:

 Assisting clients and suppliers on their inquiries about the product and doing sales.  Negotiate freight rates with agents from other carriers and liners from different countries.  Send quotation and proforma invoices to customer in line with their enquiries.  Prepare sales invoices, receipt vouchers and security cheque deposit for the car.  Preparing Sales Contract for Clients/Buyers; this will be submitted to his Bank.  Experienced in Letter of Credit documentation.  Incharge in preparation of Bill of Lading and responsible to coordinating in different shipping line.  Responsible in Accounts Payable – Verify Payment Voucher preprared & ensure that payments are valid & legitimate as per the attached supporting documents.  Handling Employees and Vendor Files.  Over-all Document Controller  Monitoring and Checking the vehicle stock list in the showroom and in the yard.  Overall incharges in receiving and releasing of the vehicles.  Searched for new suppliers of the cars, negotiate the price and availability of the stock.  Track and follow up the pending export documents and cars from the different suppliers.  Maintain and file all records in accordance with company procedure and refences.

Shipping/Logistic Coordinator cum Export Document Clerk

Facar Cares and Motorcycles, LLC

Al Aweer Auto Market Ras Alkhor, Dubai UAE P.O. Box 187152

October 11,2010 – January 09, 2016

Duties and Responsibilities:

 Ensuring smooth processing of the orders and responding to customer queries and requests.  Ensuring that correct shipping documents and invoices generated; that all orders being shipped & invoicing done on time.  Prepare sales invoices, receipt vouchers, security cheque deposit for the car.  Doing sales, and other logistic procedure needed in the forwarding of the vehicles to the designated buyers.  Over-all Document Controller  Responsible in releasing of vehicles to the recovery person and make sure it will be directly deliver in Sharjah / Jebel Ali Port and coordinating in our Clearing & Forwarding Agent.  Track and follow up the pending import/export documents and cars from the different suppliers.  Preparation of the Bill of Lading and CNCA and coordinating in designated Shipping Line.  Monitor shipping and sailing status of import and export RORO/Container from different countries and destination.  Coordinating in different Shipping Line Manager especially for RORO Rates per CBM and Container.  Checking and Inspecting the Automotive Spare Parts before the shipment, sending through Air Freight  Coordinate with couriers for the pick-up and delivery of documents and parcels.  Preparing monthly report of shipping per each vessels.  Making Online Application in Sharjah Custom E Portal
Collection and Serive Policy Staff AR Insurance Agency, Inc. Atlanta Centre San Juan,Philippines February- August 2010 Duties and Responsibilities:  Responsible for reaching out to customers to collect payments for overdue bills, loans, or other payments  Acts as the liaison between creditors and customers and manages overdue accounts  Inform clients of overdue accounts and amount currently owned.  Ensure all custmer information is correct, incuding phone number and addresses.  To deliver the Insurance Policy in different companies  Responsible to surrender the collected cash money and cheque to our office. Personal Secretary Taeryung Cons’t & Dev’t Corp Mandaluyong City,Philippines 2007-2010 Duties and Responsibilities:  Collect, organize and summarize information requested by the manager.  Answer all incoming telephone calls in a respectful way and transfer to the appropriate person/department. Sorted and monitored the maintenance of office filling system, contract and clients data base.  Manage the rotine office management functions, deal with clients and visitors and maintain corporate relations  Maintain proper records of incming and outgoing correspondence, file documents in systematic manner and keep all assigned files up-to-date.  Record and distribute all incming faxes, emails and documents to designated person.

Quality Controller

Tiki Crafts Company Taguig, Philippines 2000-2005

Duties and Responsibilities:

 Achieving and maintaining desired quality standards of finished products by inspecting and assessing what may changes may be needed.  Strictly implementation is observed because the Porcelain Dolls are for exportation.  Undertaking quality evaluation of material and checking the quality of the final products. EDUCATIONAL BACKGROUND:

Training Courses: Certified Purchasing Professional Blue Ocean Academy (American Purchasing Society) Dubai-UAE Dec-2016-Feb-2017

Basic Microsoft Excel and Basic Accounting for Non-Accountant International Training Centre Dubai-UAE Aug-Oct 2015 Mirsal II Dubai Trade Dubai-UAE Aug 05, 2015


Informational Technology Course TESDA in Mandaluyong, Philippines 2005

Tertiary: Bachelor of Science in Industrial Education Major in Electronics Science Technology Technological Univ. of the Philippines Undergraduate

Secondary: Marcelo H. Del Pilar High School Malolos City, Bulacan. Philippines 1998


June 1998 Bachelor in industrial education - Major in Electronics Science Technology at TUP

College undergraduate

23-dec2016 until 10-feb-2017 Certified Purchasing Professional at Blue Ocean Academy in Dubai

To study and learn strategic about procurement and purchasing

Aug until Oct 2015 Basic Accounting for non-accounts and Basic Microsoft Excel at International Training Centre in Dubai

To study the basic Accounting and basic Microsoft excel


17-apr-2016 up-to-present Admin Assistant, sales coordinator , procurement at River Star Used Cars Trading

We’re selling brand new cars 0km for export and local.

11-oct-2010 until 09-Jan-2016 Shipping /Logistic Coordinator cum at Facar cares and Motorcycles LLC

We’re selling brand new cars for export and we do also shipping. I’m in charge in shipping/logistic job, documentation and quality controller