• Copy, scan and store documents.
• Manage all flows of documents either in electronic form or on paper support.
• Ensure Document Management accordingly to established procedures or standards (documents numbering, formats, issuance, review, dispatch, recording and archiving).
• Maintain and manage electronic and hard copy documents as required.
• Process incoming documentation (registration in the DMS, internal distribution, archiving).
• Process outgoing documentation (transmit to Client and Suppliers/3rd parties).
• Ensure all drawings/documentation are correctly identified, distributed and filed/stored.
• Assistance in the preparation collation and issue of reports and registers as may be required.
• Ensuring the use of standardized forms and templates.
• File documents in physical and digital records.
• Retrieve files as requested by employees and clients.
• Manage the flow of documentation within the organization.
• Maintain confidentiality around sensitive information and terms of agreement.
• Strong IT, database and communication skills.
• Able to react quickly and effectively when dealing with challenging situations.