Name: JAY LICAUAN MALTU

Address: Block 14, Lot 11-A, Acacia Street, Bagong Pag-asa Taguig Homeowners Association Inc. (BPTHAI), Brgy. Calzada, Tipas, Taguig City, NRC, Philippines

Mobile No: (+63) 939-027-3568–Philippines / (+966) 56-178-4263–Kingdom of Saudi Arabia

Tel.  No: Resident (+63) (2) 571-7455-Philippines / Office Line (+966) (013) 8298-464-KSA

E-mail address: personal – [email protected] / office – [email protected]

POSITION APPLIED FOR:

Admin Assistant, Human Resources Staff, Storekeeper, Store Clerk, Receiving Clerk, Warehouse Clerk or any position where I am qualified.

OBJECTIVE:

To apply my expertise, experience and knowledge gained from my previous jobs and from the career that I had taken up in any available position commensurate to my qualifications; and to seek better opportunities for a career growth in a certain field.

WORK EXPERIENCES:

1. Nesma Trading Company Limited (Subsidiary of Nesma Holdings Company), P.O. Box 3402, Al Khobar-31952, Kingdom of Saudi Arabia

From:  March 24, 2007 – To:  Presently Working

Position: Senior Estimation Officer:

Job Responsibilities:

• Accountable for the timely and accurate delivery of technical estimation tasks assigned by the Estimation Unit Head and the Commercial Development Manager (quantity estimation, materials pricing, manpower pricing, equipment and vehicle pricing, overheads pricing, contingency estimation, and technical package preparation).
• Accountable for providing quality administrative support to the Estimation Unit Head during the preparation of tender packages (printing of BID documents received from clients, ensuring completeness of tender documents to be submitted to clients and updating the estimation schedule).
• Accountable for the timely production of the finalized tender package and ensuring its completeness and always ahead of the scheduled submission date.
• Accountable for maintaining the BID database up-to-date, based on feedback from the Estimation Unit Head and the Commercial Development Manager.
• Accountable for the proper record keeping of estimation job documents in accordance with the established filing principles of the Commercial Department.
• Supports the Estimation Unit Head and the Commercial Development Manager in all the estimation tasks.
• Interfaces with all work units within the organization and with the corporate support functions of the company in the context of the tender preparation.

Position: Procurement Officer

Job Responsibilities:

• Responsible for the processing and flow of the procurement transactions related to the nature of business that the company is engaged in a timely and cost efficient manner.
• Executes procurement transactions and ensures prompt requisitions of materials at minimum cost in accordance with the set specifications.
• Contacts and builds strong relationship with suppliers and assists in the pre-qualification of suppliers according to the Company’s Standard Procedures.
• Conducts price market survey and deals commercial negotiations with the suppliers.
• Ensures proper documentations both physical and electronic of all the procurement transactions.
• Manages difficult issues related to procurement transactions (i.e. delays, inadequate quality and quantity of delivered materials, etc.) and deals with immediate action.
• Identifies opportunities for cost savings (i.e. through consolidating purchases, utilizing slow moving items, etc.) and makes recommendations to the immediate superior.

Position: Executive Secretary for the Division Manager: (Industrial Catering, Events & Banqueting Division)

Job Responsibilities:

• Responsible for processing of all correspondence from the Division Manager as well as opening and prioritizing all incoming information.
• Responsible for handling the flow of information through the division and that all materials are given to the correct/concern individual to ensure completion of work.
• Maintain records of all documentation, file materials, manage data entry and even set-up databases and other relevant data information.
• Opening, sorting and categorizing all incoming information to the division and getting it to the appropriate people in a timely manner.
• Process all outgoing communication in the form of e-mails, letters, voice messages or other forms of communication.
• Schedule of appointments, meetings and personal appearances by the Division Manager.
• Duplicate, file, record and log data shared between divisions.
• Answer phone call, provide information and processing messages for the Division Manager.
• Attend meetings, conferences and other events and taking down notes for the minutes of the meeting and information being discussed.
• Finalized minutes of meeting being discussed and circulate the hard copy to all concern individuals and attendees of the meetings and other events.
• Supervise any support staff and ensure that all office policies and procedures are being implemented.

2. Development Bank of the Philippines (DBP) Services Corporation, 2nd/F Executive Bldg., Sen. Gil Puyat Avenue      corner Makati Avenue, Makati City, NCR, Philippines

Assigned at Asian Development Bank, ADB Headquarters, 6 ADB Avenue, Mandaluyong City, NCR, Philippines

From:  March 03, 2006 – To:  February 01, 2007

Position: Administrative Assistant: (Controllers Department (CTL) – Accounting Division (CTAC)

Job Responsibilities:

• Organize the receipt of documents for both CTAC-AP/SC and CTAC-TC/AR by creating a list on a first-in first-out basis in order for the processor to have a separate validation of documents received and for the documents to be properly monitored.
• For CTAC-AP/SC (Accounts Payable/Staff Consultant); log and update received documents such as copy of contract, offer letter, confirmation of acceptance, notice to proceed, contract variation, claim form and other documents related to staff consultant’s engagement in a project and payment of their claims and services in CTL-Document Log System for processor’s easy review and update of pending status of consultants claims and payments.
• Prepare vouchers for advance and lump sum payments for staff consultants in accordance with the payment procedure indicated in the contract set by ADB and agreed by the staff consultant.
• For CTAC-TC/AR (Travel Claims/Accounts Receivable); tag all received RRBT (Request for Reimbursement of Business Travel) with attached supporting documents related to business travel coming from HQ (Head Quarter) and RM (Resident Mission) staff in AES Tagging Facility System to properly monitor the number of claims being received and endorsed in each respective assigned processor.
• Assist processors in performing their works by giving all the documents they need to be able to meet the deadline implemented in processing of claims for both CTAC-AP/SC and CTAC-TC/AR.
• Collate all processed vouchers and liquidation claims from the checkers and have them signed by the Financial Control Specialist and ensure the confirmation of these processed vouchers and liquidation claims in the system.
• Photocopy all processed vouchers and RRBT and sent them to the respective travelers (for HQ staffs).  For RM. Prepare memo first and attached all processed RRBT before sending them to each respective RM.
• Provide back-up assistance to our Financial Control Specialist in the absence of the assigned administrative assistant/secretary.
• Perform over-all administrative functions in our division and see to it that all documents were properly filed and stored for easy retrieval and future references.

3. Staff Alliance Inc., Unit 404, Vicente Madrigal Bldg., 6793 Ayala Avenue, Makati City, NCR, Philippines

Assigned at Asian Development Bank, ADB Headquarters, 6 ADB Avenue, Mandaluyong City, NCR, Philippines

From:  February 23, 2004 – To:  December 31, 2004

Position: Administrative/Training Assistant: (Budget, Personnel and Management Systems Department (BPMSD) – Human Resources Division (BPHR):

Job Responsibilities:

• Ensure that logistical requirements, as specified by the trainer, are met by scheduling of all works, assigning tasks, coordinating the arrangement, monitoring performance and taking corrective action when necessary. Prepare annual schedule and monthly announcement of in-house training programs to invite nominations; maintains and monitors participating nominations to advise the professional staff if there are enough nominees for the training program to be conducted; ensures that all nominees are informed of training details; maintains the Training and Development Sub-system (TADS) to update participant’s records; and answers routine queries relating to training programs and nomination procedures.
• In-charge of the preparation and reproduction of course materials, posters and visual aids; checks training materials to ensure quality and readability; and implements improvement as necessary. Collate, extract and compile feedback from participants to produce timely and accurate reports and summary; prepares statistics on training programs as required. Catalogue and maintain the materials in training library of BPHR to ensure easy retrieval. Perform over-all administrative functions in our division and see to it all documents were properly filed and stored.

4. Orange Healthcare Inc. (Formerly Aetna Healthcare, Inc.), Orange Center (Formerly Aetna Center), 104 Herrera Street, Legaspi Village, Makati City, NCR, Philippines

From:  February 04, 1998 – To:  November 15, 2002

Position: Corporate Underwriting & Enrollment Specialist:

Job Responsibilities:

• Review and check load-sheets, master-application, master-list and other documents needed in underwriting process.
• Evaluate and approved members individually base on eligibility requirements set in underwriting procedures.
• Make decision with regards to the medical condition of every member enrolled and inform clients for the status of their inclusion in Healthcare coverage. Process approved applications and prepares data information needed in the system and print HNO ID’s of every approved member.
• Prepare feedback letter or action memo for clients concern with regards to the status of their members/employees.

Position:Contract & Underwriting Assistant:

Job Responsibilities:

• Prepare Health Service Agreement and Special Endorsement of any account base on the data included on the submitted load-sheet and master-application on a given turnaround time.
• Review prepared contract or Health Service Agreement and see to it that all data needed and agreed policy; medical benefits and other aspects were thoroughly defined in the prepared contract.

Position: Membership Assistant/Enrollment Processor:

Job Responsibilities:

• Entertain clients or members availing our products and services.
• Pre-screen of application forms and corporate load-sheet and master-list. Pre-code application forms and master-list, assign member number on every approved member.
• Upload and encode data information of every approved member in the MHS system.
• Download date information that had been encoded in the MHS system and transfer these data in ID Processing system.
• Print ID card in MSWord format using the cheetah card printer.
• Inform clients about their approved application forms and send them their respective HMO ID.
• Prepare monthly reports on our department stocks and list of accounts that have been closed.
• Assists my supervisor in preparing reports of our manager and assists newly hired employees on the work that were assigned to them.

5. Prudential Guarantee and Assurance Company, Inc., Quiyoto House, 119 Carlos Palanca Jr. Street, Legaspi Village, Makati City, NCR, Philippines.

(Under Workmate Philippines, Inc., 6th/F COCOFED Bldg., 144 Amorsolo Street Legaspi Village, Makati City, NCR, Philippines)

Position: General Clerk/Data Encoder:

From:  July 08, 1996 – To:  December 13, 1996

Job Responsibilities:

• Check documents submitted by the clients if complete.
• Encode data information in the system and see to it that data are complete.
• Assist my supervisor in preparing reports on processed car insurance.
• File finished documents and reports checked by my supervisor. Entertain walk-in clients and phone calls.

6. Other Previous Jobs / Part-Time Jobs during College Days:

• Service Crew / Fast Food Server –  Jollibee Food Corporation Franchise – 1995
• Service Crew / Fast Food Server – Dunkin Donuts Corporation – 1994
• Store Merchandiser / Stock Items Displayer – SM Supermarket – SM Corporation – 1993
• Sales Clerk – SM Department Store – SM Corporation – 1992
• Sales Clerk – COD Department Store – 1991

EDUCATION:

Bachelor in Business Administration (BBA)

Polytechnic University of the Philippines (PUP)

Anonas Street, Sta. Mesa, Manila, Philippines

November 29, 1996

Major: Marketing            Minor:  Management, Accounting & Advertising

Basic Computer Training Course

Comchest Manpower Development Foundation

815 Remedios Street, Malate, Manila, Philippines

November, 18, 1997

TRAININGS AND SEMINARS ATTENDED:

ISO: 9001-2015

SGS

Nesma & Partners Auditorium, Al Khobar, Kingdom of Saudi Arabia

Intensive Business English Course (IBEC)

Mind Merge Training Center

Nesma & Partners Auditorium, Al Khobar, Kingdom of Saudi Arabia

Organizational Behavior

Millennium Solutions Training Center (MSTC)

Nesma & Partners Auditorium, Al Khobar, Kingdom of Saudi Arabia

Towards Service Excellence: (Customer Service Orientation)

Mindshift Consultancy

Library, 8th/F Aetna Center, 104 Herrera Street, Legaspi Village, Makati City, NCR, Philippines

Assertive Behavior: The Key to Personal & Organizational Success

Mindshift Consultancy

Conference Room, 8th/F Aetna Center, 104 Herrera Street, Legaspi Village, Makati City, NCR, Philippines

PERSONAL DETAILS:

Birthdate:            November 16, 1972

Sex:                       Male

Civil Status:         Married

Religion:               Roman Catholic

Hobbies:              Playing Basketball, swimming, reading books and newspaper, watching TV & Movies

SPECIAL SKILLS:

Knowledge on Computer (MSOffice Word, Excel, PowerPoint, Outlook; Internet-Surfing & Web Browsing), Lettering and Sketching.

*****References to be given when required.