SUMMARY OF QUALIFICATIONS

An Industrial Engineering Graduate with more than 9 years of experience in varied industries; Construction, Manufacturing, and Service. Years of experience which are gained as combination of Production Planning and Control, Production Line leader, Document Controller, Administrative and Secretarial jobs.

A hardworking, resourceful, analytical and detail-driven individual with capabilities in completing multi-tasking works with competing deadlines. Have a good oral and written communication skills.

RELEVANT PROJECT EXPERIENCE

·         Exec. Secretary – Stallion Advertising Company Doha Qatar

·         Exec. Secretary – Camella Bataan HOA Philippines

·         Secretary – Al Bidda Park Phase 1 project (KEO-Qatar)

·         Document Controller – Lusail Multi-purpose Hall project (KEO)

·         Secretary – New Doha International Airport project (KEO)

·         Admin. Asst. – Catering Facility NDIA (Muhibbah Engineering)

·         Production Planning & Control – Smartphone, Navigator, GPS (Wistron Infocomm)

·         Production Line Leader – Hard disk drive motors, DC motors and fan motors (Nidec Corp)

PROFESSIONAL EXPERIENCE

Stallion Advertising Company, Doha Qatar

Exec. Secretary,  15 October 2017 – Present

Prepare Correspondence, Memorandums, meeting minutes, transmittals and other company letters. Prepares Tender and Bid Proposals for the Client. Prepare Purchase Order, Invoices and other documents needed by the Finance Manager. Prepare Packing List, Delivery Note and other needed documents by the Production Manager. Prepare the Client’s Offer/ Quotation, Estimation, Technical and Commercial Offer as well as coordinate with the Supplier. Look for possible Suppliers that will help the company achieve its goal to provide client’s requirements. Coordinate between the Supplier and  the Sales Team as well as Production Department and Finance Department. Coordinate with Shipping partner for any items to be imported from the Supplier. Answers calls and request for meetings with the Client and Supplier. Performs secretarial duties in accordance with established procedures and guidelines. Performs a full range of secretarial duties.

Maintains office services by organizing office operations and procedures; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions. Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records. Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement. Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments. Completes operational requirements by scheduling and assigning employees when the Production Manager is not available and following up on work results. Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends. Maintains office staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results. Contributes to team effort by accomplishing related results as needed.

Camella Bataan Homeowners’ Association, Inc., Philippines

Executive Secretary,  01 March 2016 – September 20, 2017

Manage and oversee the maintenance and operation of the facilities within the premises of the community. Accomplishes financial objectives by collecting monthly dues; pay appropriate bills; forecasting requirements; preparing an annual budget; scheduling expenditures; analysing variances; initiating corrective action. Maintains property by investigating and resolving members complaints; enforcing rules and regulation within the community; inspecting units that undergo renovation and construction. Secures property by coordinating with security service; establishing and enforcing precautionary policies and procedures; responding to emergencies; check complaints and coordinate with the proper committee. Enforces occupancy policies and procedures by confronting violators. Prepares outgoing correspondence, the monthly financial report and monthly HOA dues collection report. Prepare voucher, petty cash and coordinate with the bank. Prepares reports by collecting, analyzing, and summarizing data and trends.

KEO International Consultants, Doha Qatar

Secretary,  06 August 2012 – 23 November 2015

Secretary to the Project Manager and/or Construction Manager. Helps prepare correspondence, memorandums, meeting minutes, reports and others. Maintains hard copies and electronic files using existing system.  Coordinate with other department and section staffs as well as engineers. Receive incoming correspondence and/or technical documents for encoding, uploading, and distribution to the person in charge. Ensures proper document classification, sorting, filing and proper archiving. Reviews completeness of documentation and prepares document transmittals. Upload needed documents such as correspondence, drawings, technical documents to the database being used. Receives and registers calls and inform the person needed.

Undertake various functions related to document control, document archiving, document imaging and maintenance of document register for Construction Projects and/or Detail Engineering Projects. Role holder would be under minimum supervision of his superior. Receives and registers Client provided document for detail engineering or construction engineering project, including in-house generated document. Controls issuance of document numbers, including maintenance of proper document registers for detail engineering or construction engineering project. Maintains specifically assigned project database/s. Prepares and maintains technical documents for detail engineering or construction engineering project, either for in-house use or for onward transmittal to Client during project closeout. Performs document quality check in accordance to Company engineering document control procedures. Performs file backup to ensure proper storage and archiving of electronic registers.  Prepares engineering project reports, as may be required. Perform other task assigned if necessary.

Muhibbah Engineering Bhd., Doha Qatar

Administrative Assistant, 01 November 2009 – 31 January 2012

Prepare daily and bi-weekly report, collect and prepare forecast planned activities of MEP department. Prepare reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software. Ensure that all documents and drawings are kept in the right place and in the right file archive. Data entry and upkeep of the organization’s databases, ensuring a high level of accuracy. Maintaining confidentiality in all aspects. Coordinate with subcontractors and other department. Document Controller in MEP Department. Responsible in checking and editing of documents that have typographical errors and other types of errors that may lead to the disqualification of a document being submitted by the department or subcontractor engineers. Performs other tasks assigned.

Wistron Infocomm Corporation., Subic, Philippines

Production Planning and Control, 11 October 2007 – 21 October 2009

Responsible for the overall production planning / coordination, scheduling and control of the production. Plan and prepare production schedules and material purchase request for manufacturing using SAP system and MRP. Responsible for controlling inventory of material, WIP and finished goods. Responsible for inventory management system and manufacturing monitoring system. Analyze production specifications and plant capacity data and performs calculations to determine manufacturing processes, tools and manpower requirements. Work closely with purchasing and warehouse personnel to ensure prompt delivery of incoming materials and outgoing finished products as well as Product engineers, QA, Technical engineers, NPI and others with a goal of producing and supporting quality products and sales requirements. Assist in developing and improving existing processes and procedures. Plan and schedule workflow according to production schedules. Expedite operations to meet deadlines and revise schedule to adapt to any unforeseen circumstances. Analyze and formulate reports from production planning. Generate month end database checking with the use of the system. Performs other task assigned.

Nidec Corporation, Subic, Philippines

Production Line Leader,  4 January 1, 2006 –  26 January 2007

Monitor and control the production line assembly to ensure the quality. Ensure that the machines are operational and in good running condition before the production starts. Make sure that the materials are all prepared before the production starts. Monitor the newly hired employee in the production line if they perform the correct procedure. Prepare daily reports. Performs other task assigned if necessary.

Computer Skills

Knowledge in using Aconex

Knowledge in using 4Projects

Knowledge in using PMCS

Proficient in MS Word, Excel, Power Point, MS Access and MS Outlook

Knowledge in Database/ Share point

Proficient in Systems Application and Products in data processing (SAP system) and Material Requirement Planning (MRP)

Trainings & Seminars

–              Qualitective Management Seminar (Total Quality Management Technology)

–              Production Planning and Control and Total Quality Management

–              Six Sigma Deployment in the Manufacturing Industries

–              Symposium for Just in Time

–              Industrial Engineering Bandwidth

References

Ms. Catherine Patani

Lead Architect

KEO International Consultants

Doha Qatar