MARIA ABIGAEL U. AQUINO

TALUMPOK WEST, BATANGAS CITY

Contact No. +965 6628 4060

Skype ID: abieaquino01

Email: [email protected]

CAREER

OBJECTIVES:    To perform the position of Administrative Assistant in a challenging environment where huge experience in recording and transcribing meeting minutes, coordinating and scheduling meetings, preparing agendas, coordinating schedules, making appointments, arranging travels, reserving and preparing facilities is needed.

QUALIFICATIONS

SUMMARY:      I am a hardworking and self-motivated individual and I am willing to learn. I can work under pressure and even without supervision. I am computer literate with proficient written and oral communication. I am able to commit myself in the company’s objective. I can work independently as well as in a team setting.

JOB EXPERIENCE:

September 2019 up to present:          Sales Coordinator

Copthorne Al Jahra Hotel & Resort

P.O. box 3113 Al Jahra 01033, Kuwait

Key Job Responsibilities:

Determines and implements the procedures and standards of an effective filling system for the various business segments.
Provides adequate supplies of stationary and to ensure that the following forms are used and kept updated at all times.
Maintains and updated inventory control of all gifts and giveaways
Maintains an up-to-date operating manual of the department, comprising policies and procedures, rules and regulations, forms and forms-flow
Compiles monthly reports to be completed by 5th of each month
Assists with the co-ordination of direct mail and campaigns on behalf of sales and marketing, labeling , data collection and distribution of mail items
Ensures the efficient liaison between the sales office and other sales offices in sister hotels, including the distribution of our sales correspondence and literature to other hotels
Compiles leisure data and revenue statistics on a regular basis with DOSM
Maintains and updates directory entry file
Annual contract administration for commercial and leisure business
Co-ordinate weekly activity schedules, revenue generated reports, annual contract administration for commercial and leisure business
Ensures guests and visitors with and without prior appointments are not kept waiting unnecessarily or inconvenienced
Ensures the strict confidentiality of special information passing though the office
Records minutes of all meetings conducted by the Sales and Marketing Director and any others as when directed by the Sales and Marketing form time to time
To be responsible for confirming all travel arrangements for business sales trips within guidelines as agreed by DOSM

January 2018 up to August 2019:          Food & Beverage Executive

Copthorne Al Jahra Hotel & Resort

P.O. box 3113 Al Jahra 01033, Kuwait

April 2014 up to December 31, 2017: Food & Beverage Secretary

Al Jahra Copthorne Hotel and Resort

P.O. box 3113 Al Jahra 01033, Kuwait

Key Job Responsibilities:

Perform all duties of a secretarial nature, including taking dictation, typing, making telephone and personal contacts, preparing correspondence and reports and compiling data and statistics to support. Perform special assignments as required. Act as a personal administrative assistant to F&B Director and assist Executive Chef & other F&B Section Heads with any secretarial requirements.

July 2010 – March 2014             :    Company Secretary

Baylober Trading (Petroleum product)

G. C. Berberabe Subd., Pallocan Batangas City

Specific Duties and Responsibilities:

Done duties such as taking phone calls, taking messages, respond to inquiries and provide clerical and secretarial support to center staff and management.
Responsible for processing maintenance requests for manager and supporting staff.
Help in bookkeeping, payroll and A/R and A/P processing.
Responsible for handling daily staff scheduling.
Help in opening and closing of facility at the beginning and ending of each day.
Responsible for organizing, registering and publicizing staff for workshops and staff development.
Inventory before and after operations.
APRIL 2010-JULY 2010     :           HRMD Staff

Lyceum of the Philippines

Capitol Site, Batangas City

Basic Duty and Responsibility:

Takes charge of the general up keep and maintenance of the Human Resource Management (HRMD) Office. Monitors faculty attendance.

Specific Duties and Responsibilities:

·       Monitors faculty attendance by conducting an hourly checking of faculty attendance / tardiness in their respective classrooms.

·       Assists in the computation of Faculty Attendance rating.

·       Assist in the preparation of Faculty Absences / Tardiness and Room Analysis Report.

·       Assists in the recruitment process by endorsing applicants for interview.

·       Monitors and checks the Faculty Load and Room Status Report for each faculty members.

·       Types / Encodes reports of the Human Resource Management and Development (HRMD) Office.

·       Receives sorts and file the records of the Human Resource Management and Development office.

·       Receives sorts and distributes mails for students, faculty member and administrative personnel.

·       Performs other related functions as maybe assigned by the HRMD Director from time to time.

·       Ensure the full conformance to 5’s and safety practice

·       Any other duties assigned by superior,

·       Compliance to the company’s environment and quality management system code of conduct and policy.

AWARDS:

Employee of the Month (October 2016 & 2017)-Copthorne Al Jahra Hotel & Resort

Long Service Award – Five years Copthorne Al Jahra Hotel & Resort

TRAINING AND SEMINAR   :

M-Tech: Social Media

Copthorne Al Jahra Hotel & Resort

March 26, 2018

Communication Skills & Body Language

Copthorne Al Jahra Hotel & Resort

April 19, 2017

Outstanding Service Experience/Telephone Etiquette

Copthorne Al Jahra Hotel & Resort

July 2016

SKILLS:

Computer Literate                                   Time Management

Technological skills                                 Resourcefulness

Verbal & Written Communication

EDUCATIONAL BACKGROUND:

COLLEGE:

Lyceum of the Philippines

Capitol Site, Batangas City

Bachelor of Science in Hotel and Restaurant Management

2006 – 2010

SECONDARY:

Talumpok National High School

Talumpok West, Batangas City

2001 – 2005

CHARACTER REFERENCES:

Thekkam Mohanan

Executive Sous Chef

Al Jahra Copthorne Hotel & Resort

Contact number: +965 69901906

Bady Talaat

Sales Manager

Copthorne Al Jahra Hotel & Resort

Contact number: +965 6501 8414

Mahmoud Hussein

Director of Sales and Marketing

Copthorne Al Jahra Hotel & Resort

Contact number: +965 6990 1944

I hereby certify that the above information is true and correct to the best of my knowledge and ability.

_____________________________

MARIA ABIAGEL U. AQUINO

Applicant