C U R R I C U L U M  V I T A E

NAZIA AHMED

3/H/3/1, JHOW TALA LANE,

KOLKATA – 700 017

Contact No: +919051303074

E-mail ID: [email protected]

[email protected]

Skype id: nazia.ahmed233

Passport Number: G9151109 (Date of Expiry: 01-07-2018)
Career Objective

“Dedicated, focused and excels at prioritizing, completing multiple tasks simultaneously, and following through to achieve project goals. Flexible and hardworking with strong drive to succeed.”

Professional Experience

SOFTEL OVERSEAS PRIVATE LIMITED, KOLKATA, WEST BENGAL, INDIA

Designation:         Secretary cum Admin Executive

Duration:               From Apr 2012 to till date

Job Description:

v  General administrative support to all departments, conducting and organizing administrative duties and activities including receiving and handling information.

v  Provides secretarial assistance such as maintain diaries and arrange appointments, meetings, book flights, prepare the passport and visas processing for Managers/Directors and prepare documents for courier services.

v  Answers calls politely, quickly and efficiently and/or greets visitors, takes and relay messages, responds to requests/queries, provides information or directs caller/visitor to appropriate individual.

v  Preparing Invoices, Highsea Bond and Transfer of Bond, daily contact with bank, Checking of Original Waybill and Export Documents Status.

v  Maintaining hard copy and electronic filing system, scanning, photocopying, filing, sending email and faxes etc.

v  Maintains Incoming and Outgoing documents. Checking of vessel departure and update to Vessel Status Summary

v  Writes or drafts correspondence, internal memo, and letters.

v  Maintains and updates new employee files.

v  Reviews time sheet of employees, Verifies attendance, hours worked.

v  Updates leave monitoring of employees i.e. vacation, emergency and/or sick leaves.

v  Assist’s HR secretary for the employees annual leaves application, payroll and Updates Employees Master List with all relevant data.

v  Submits employee data reports by preparing and consolidating data.

HOTEL LINDSAY, KOLKATA, WEST BENGAL, INDIA

Designation:         Secretary cum HR Executive

Duration:               From June 2008 to Mar 2012

Job Description:

v  Answers calls politely, quickly and efficiently and/or greets visitors, takes and relay messages, responds to requests/queries, provides information to General Manager and Managing Director.

v  Provides secretarial assistance such as maintain diaries and arrange appointments, meetings, book flights, for General Managers/Managing Director and prepare documents for courier services.

v  Prepare Invoices, Writes or drafts correspondence, internal memo, and letters.

v  Maintain Incoming & Outgoing emails and documents.

v  Receive incoming fax, messages and couriers in behalf of the personnel.  Ordering stationary that will be used in the all departments.

v  Prepare gift vouchers, prizes, donations, staff birthdays, guest cards, letter of thanks, reports as requested.

v  Handle and respond to guest complaint letters.

v  Prepare of petty cash for reimbursement and issuance of cash flow.

v  Provides manpower reports and salary details to Finance for payroll purposes

v  Handle all the Employee File in the system and other important documents of employees.

v  Prepares the Monthly attendance Sheet and Keeps track of employees’ absences, sick leave, and annual leave.

v  Prepare offer letter and contract letter, full and final settlement; leave encashment, new joiner records.

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v  Conducts phone interview and shortlisted candidates for preliminary interview.

v  Prepares documents required for the secondary or final interview.

v  Prepare the Performance Appraisal and conduct the yearly appraisal meetings with employees & respective departments.

ROYAL TOUCH FABLON (P) LTD., KOLKATA, WEST BENGAL, INDIA

Designation:         Receptionist cum Accounts Assistant

Duration:               From May 2003 to April 2007

Job Description:

v  Answering calls and intercoms, taking messages, received incoming couriers, respond inquiries, greeting visitor, handle printing, photocopying & faxing. Receive files and Bills updated other documents.

v  Regular do the Data Entries in Computer like Journal, Purchase, Sales, Factory Vouchers, Bank/Cheque Entries and also handled the incoming correspondence work.

Key Skills

·         Microsoft Office – Word, Excel, Power point, IDS, Internet Explorer and Outlook

·         Handle Phone Calls, File Maintenance

·         Travel Arrangements, Records Organization

·         Meetings Arrangements, Supplies Maintenance

·         Superb organisational and time management skills.

·         Trustworthy and able to work in highly confidential environments.

·          Having a fast and accurate typing speed (min 80 wpm).

·          Ability to accurately maintain computerised and manual filing/documentation systems.

Areas of Expertise

Administrative support                     IT skills                                          Document management                  Diary management

Audio typing                                        Reception duties          Secretarial support                          Managing stationary

Academic Qualification

·         Seth Soorajmull Jalan Girls College – Calcutta University, Kolkata, India

Bachelor of Commerce in Accounts (2006).

·         Bangabasi Morning College – West Bengal Board of Higher Secondary Education, Kolkata, India

Higher Secondary in Accounts (2003)

·         Xavier’s English School – West Bengal Board of Secondary Education, Kolkata, India

Secondary Education in General (1999)

Professional Qualification

·         Diploma Course of Personal Secretaryship, Office Administration & Computer course (Ms Word, Excel, Power point, Outlook, Internet, E mail & Tally 7.2) from Suffee Commercial College (2001-2002).

·         ADVANCED DUAL DIPLOMA COURSE OF INTERNATIONAL AIRLINE TRAVEL-TOURISM ADMINISTRATION AND HOTEL MANAGEMENT.

·         IATA/UFTAA Foundation diploma course with EBT (CRS-GALILEO) in 2007. All Course from MPTI (INDIA) an ISO 9001:2000 certified institute, ATC-IATA/UFTAA (2006 – 2008).

Personal Details & Other Information

Date of Birth         à            05th October, 1986

Gender                   à            Female

Marital Status       à            Single

Nationality           à            Indian

Religion                 à            Islam

Language Knownà             English, Hindi, Urdu & Bengali

REFERENCE

Name                     :  Mr. Sukumar Satnuru

Designation          :  Accounts Manager

Company               :  Softel Overseas Pvt. Ltd.

Mobile No             :  919981893786

Name                     :  Mohammad Arif

Designation          :  Food & Beverage Supervisor

Company               :  Fairmont Bab Al Bahr

Mobile No             :  +971 561 271658

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Date:                                                                                                                                                                               NAZIA AHMED