Experience

August 08, 2014 to Present Planning Engineer/Office Administrator at DIRHAM MUJAHID AL-SALAH EST. (DIMCO)

Responsibilities:

• Managing the day-to-day operations of the office.
• Handles research and preparation of reports for top level, middle level and lower level managers, such as negotiating with suppliers, purchasing supplies, maintaining leased equipment.
• Organizing and maintaining files, records and reports.
• Planning and scheduling meetings and appointments.
• Providing quality customer service.
• Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
• Administrating workers responsibility for distributing information, assisting top-level business staff and arranging schedules.
• Prepare agendas and make arrangements for committee, board, and other meetings.
• Responsible in screening and prioritizing mail and phone calls, researching and writing memos. Maintain executive calendars and meeting agendas, prepare materials used in executive presentations and make travel arrangements. Organizes and maintain files and office libraries of books, papers and digital media.
• Prepare responses to correspondence containing routine inquiries.
• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.
• Compile, transcribe, and distribute minutes of meetings.
• Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid executives.
• Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors.
• Process purchase requisitions / orders within purchasing authority
• Invite, assess, and award/recommend supplier tenders, bids, quotations, and proposals
• Establish and negotiate contract terms and conditions, and maintain supplier relationships
• Prepare and maintain purchasing records, reports and price lists
• Work with internal and external stakeholders to determine procurement needs, quality, and delivery requirements
• Assist in the development of specifications for equipment, materials, and services to be purchased
• Administer contract performance, including delivery, receipt, warranty, damages and insurance & Reconcile or resolve value discrepancies
• Develop and maintain constructive and cooperative working relationships with colleagues and management
• Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.
• Set up and oversee administrative policies and procedures for offices and/or organizations.
• Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
• Working in a professional environment.
• Handles Accounts Payable for suppliers & customers. Preparing payment voucher/check voucher for all expenses. Record & monitors dues of invoices for payment.
• Handles Payroll for top management and regular employees. Records and monitor timesheets, advances to employees and incentives.
• Handles Accounts Receivable. Prepares billing/invoices enable for the company to meet sales. Create summary of reports, Statement of Accounts internal/external. Record & monitors outstanding dues of invoices for payment.

June 15, 2009 to March 2014 IT Support/Accounting Staff at FRESHTEX PHILIPPINES INC.(LEVI STRAUSS)

Responsibilities:

• Sales and Collector coordinator, handles the accounts receivable which includes the Sales Invoicing for local and Export accounts (Levi’s account).
• Handles the collection for both local and foreign accounts
• Reports in Sales Report, Sales Comparison and Turnover reports for inventory and (INPALA) Internal Profit and Loss Analysis.
• Responsible in maintaining the Accounting System such as the Payroll System and QnE.
• Responsible in maintaining the Manufacturing System of the company which is the ERP (Citrix-Syteline)
• Technical tasks on networked computers.
• Monitor and maintain data server.
• Install, configure, and update server-based applications such as timekeeping and payroll system.

July 17, 2008 to November 30, 2008 IT Specialist at FRESHTEX PHILIPPINES INC.(LEVI STRAUSS)

Responsibilities:

• Managing the corporate system development.
• Managing the server.
• Updating and maintaining the vital databases such as master files.
• In charge of monitoring the software and hardware.
• Diagnosing and setting-up computer equipment, hardware repair/troubleshooting, software installation and upgrades and anti-virus software installation.
• Responsible for monitoring the internet connection and LAN set-up.
• Responsible for backing up all data transactions in the database.
• Organizes information by studying, analyzing, interpreting, and classifying data.
• Resolves retrieval problems by altering design to meet requirements.
• Prepares reports by collecting, analyzing, and summarizing information.
• Prepares reference for users by writing operating instructions.
• Maintains historical records by documenting system changes and revisions.
• Maintains client confidence and protects operations by keeping information confidential.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Contributes to team effort by accomplishing related results as needed.
• Establishes and revises database by conferring with analysts and programmers to code and retrieve data.
• Maintains database by entering data correctly.

June 19, 2003 to April 10, 2006 Data System Administrator at ORCHID TRADING INCORPORATED

Responsibilities:

• Handled the corporate system development.
• Managed the server.
• Assessed the adequacy and completeness of user requirements.
• Created system documents and manuals.
• Involved in the development and maintenance of the Integrated Management, Accounting and Inventory Systems.
• Diagnosed and set-up computer equipment, hardware repair/troubleshooting, software installation/upgrades, anti-virus software installation, internet connection/LAN set-up.
• Updated and maintained the vital databases such as master files.
• Was responsible for tagging of customers’ orders and deliveries.
• Was responsible for handling incoming shipments including Letters of Credit and LC Negotiation.
• Was responsible for backing up all data transactions in the database.
• Was responsible for posting of returned goods.
• Was responsible for preparing reports for the Marketing Dept. and the Accounting Dept.
• Was responsible for tagging of collections.
• Created and designed forms, logos, and handouts.
• Responsible for purchasing software and miscellaneous computer items for every department
• Responsible for reconciling stocks with discrepancies
• Supervised the physical counting of inventory stocks.