Radja Ssegaran – Contracts administrator / Manager

PERSONAL DETAILS
Nationality:                   Singaporean

Marital Status:              Married

Date of Birth:                28th July 1973

Salary:                         Earning AED 25,000

Availabilty:                    Immediate

AREAS OF EXPERTISE
§  Construction – Façade – Aluminium & Glazing, Sky Lights – Space Frame / ETFE,

§  Construction – Cable Facades, Aviary Sections

§  Construction – MEP (Main Contract) / Façade (Main Contract)

§  Oil & Gas      – Shipyard, FPSO, Tanker Conversion, Platforms

§  Recreation    – Show & Ride, Theme Parks

ABILITIES
Ability to manage a team of Quantity Surveyors, Estimators, Cost Controllers & Document Controllers for administering and managing from “Estimation to Cost to Complete” process of a project, along with monitoring & reporting, able to support the project / site management team in the execution of a project

EDUCATIONAL QUALIFICATIONS

Bachelor of Science in Quantity Surveying (B. Sc) from Heriot-Watt University, UK

PROFESSIONAL EXPERIENCE

Novum Structures Contracting LLC / Novum Middle East – Dubai, UAE                    May 2017 – Present

Contracts & QS Manager

Project:             ETFE Roofing / Mushroom Canopies / Sky lights / Domes / Architectural Features for all kinds of                                 buildings like Airports, Shopping Mall, Hotels, Residences & other Infrastructures across the GCC

Value:               Between AED 25mil to 90mil

§  Review of tender documents / attend periodical clarification meetings with Clients and their representatives

§  Review & Analyze scope of works (SOW) and work breakdown structure (WBS) for subcontract works and services

§  Prepare tender documents, RFP for subcontractors and evaluate commercial qualifications & clarifications.

§  Draft Subcontract and Service Agreements.

§  Post-Contract Administration ie preparation of

§  Advise input into the MMS bids status {response, technical acceptance, and commercial acceptance}.

§  Ensure that employees understand and comply with company contracts

§  Analyze potential risks involved with specific contract terms

§  Stay up-to date with legislative changes and coordinate with the legal department as needed

§  Ensure all deadlines and conditions described on contracts are met (e.g. payments and shipping’s)

§  Implementing & executing Cost Control Measures

§  Preparing cost projections and timely advising to the senior management

§  Preparation & submission of extension of time (EOT) claim and its associated costs

§  Managing a team of QS at site for re-measurement works, evaluation of work done by subcontractors

§  Certification, payments and management of all suppliers, service providers & subcontractors

§  Working with finance department for quarterly submission of financial reports

§  Assisting finance team in annual auditing exercise

§  Review tender and contract documents, including bills of quantities

§  Initiate & perform cost control analysis for awarded projects

§  Address the client’s requirements and undertake feasibility studies

§  Perform Risk, Value Management and Cost Control

§  Monitor & Advise on Procurement Strategy

§  Identify, Analyze and Develop responses to Commercial Risks

§  Prepare and analyze costing sheets for Senior Management Review

§  Manage & Administer various Subcontractors & Suppliers

§  Provide advice on contractual matters, draft contractual letters

§  Analyze outcomes and write detailed progress reports

§  Evaluate completed work and arrange payment applications / certificates;

§  Preparation of Budgets and review of cost and revenue budgets

§  Identification and notification of cost and time impact to the clients

§  Preparation of prolongation cost for EOT claim

Al – Ghurair Construction – Aluminium LLC – Dubai, UAE                                          May 2016 – May 2017

Contracts & QS Manager

Project:             Airports / High Rise / Infrastructure / Commercial Façade Installation Projects

Value:               Between AED 100mil to 380mil

§  Review of tender and contract documents, including bills of quantities

§  Working closely with Estimation Department to prepare project budget / cost control sheet

§  Draft sub-contract agreements either lump-sum or unit rate contracts, vendor contracts etc

§  Negotiation & procurement of Subcontracts, issue LPO’s and finally settlement of Subcontractor accounts

§  Initiate & perform cost control analysis for awarded projects

§  Address the client’s requirements and undertake feasibility studies

§  Perform Risk, Value Management and Cost Control

§  Monitor & Advise on Procurement Strategy

§  Identify, Analyze and Develop responses to Commercial Risks

§  Prepare and analyze costing sheets for Senior Management Review

§  Manage & Administer various Subcontractors & Suppliers

§  Provide advice on contractual matters, draft contractual letters

§  Analyze outcomes and write detailed progress reports

§  Evaluate completed work and arrange payment applications / certificates;

§  Preparation of Budgets and review of cost and revenue budgets

§  Identification and notification of cost and time impact to the clients

§  Preparation of prolongation cost for EOT claim

Permasteelisa Pacific Holdings Limited, Singapore                                                            May 2013 – May 2016

Contracts Manager (Asia Pacific Region)

Project:             Hospitals / High Rise / Commercial Façade Installation Projects (Asia Pacific Region)

Value:               100mil Euros

§  Manage all costs relating to projects. From the initial calculations to the final figures

§  Minimize the costs of a project and enhance value for money, whilst still achieving the required standards and quality

§  Affirm contract documents including bills of quantities.

§  Prepare and submit the Monthly Payment application to Clients.

§  Prepare Invoices for each Payment Application and forward the same to Finance Department.

§  Prepare, maintain and submit the Project Payment record to Clients.

§  Follow up with Clients with respect to collection of the Monthly Payment Certificates and respective Actual Payments.

§  Liaise with Design and Project Departments regarding variations and additional works.

§  Measurement of contractor’s progress and payment claim management.

§  Assessment and negotiation of variations and claims.

§  Identification, management and reporting in relation to commercial risks and issues.

§  Regular commercial reporting and presentations to top management (CEO)

§  Monitor project progress for the post-tender (contract) phase of project to the end of the construction period, with accountabilities to cost control and analytical accounting. Main aspects include controlling the flow and validating cost data, ensuring governance in reporting and data management.

§  Utilize expert knowledge of construction methods and costs to advise the Tendering Team the most economical way of achieving requirements and establish a project budget.

§  Support the Project Director and Manager to forecast project financials, anticipate and define causes that generate negative performance. Collect and analyze data, elaborate preliminary information for the deviation analysis, investigate causes and recommend corrective actions.

§  Certify progress claims and payments to contractors and subcontractors against work completed, variations and contractual conditions, and evaluate progress payments at regular intervals.

§  Involved in reporting to internal/eternal auditors, Risk Assessment for new tenders, cost estimation for insurance purposes, adjudication, mediation, and arbitration process.

§  Keep abreast with the latest developments in building methods and materials, legislation and work safety practices.

§  Produces consolidated reporting, including milestone summary, key issues, risks, benefits, summary of costs incurred.

§  Drafting standard tools and procedures for use on the project, including but not limited to Issue, Risk, Change and Information Management.

§  Regularly monitor assigned project performance and cost estimates to complete estimates at completion for reasonableness against plans and actual expense rate

§  Reviews project activities for compliance with procedures and standards.

§  Ensure compliance with the Company’s work-at-risk and revenue-at-risk policies. Review actual project expenses for accuracy and completeness.

§  Coordinate with the Program/Project Manager(s) on a monthly or quarterly basis to prepare updated cost estimates to complete for revenue recognition.

§  Manages the support and provision of project tools and equipment.

§  Identify and confirm requirements with the Contracts Administrator and the Program/Project Manager(s) to include reporting and invoicing obligations and other items that may affect the project’s set up in terms of cost

§  Set up and maintain assigned projects based on project requirements and in compliance with the Company’s set up rules to ensure the proper recognition of revenue. Manages data security, software and license control. Assists with the production of user documentation.

§  Provide financial guidance and support to facilitate the accurate set-up, performance and reporting of projects

Samsung C&T Corporation, Singapore                                                                       Aug 2011 – May 2013

Contracts Manager

Project:             “V on Shenton” a High-Rise Mixed Development Project (Residential & Commercial)

Value:               SGD 350m

§  Drafting, preparing and executing sub contracts, supply contracts, Consultancy Agreements, Service Contracts, Purchase Agreements and Project Quality Plan

§  Guiding the management and subordinates on various contract conditions, high risk areas, prevailing conditions of contract such as SIA, FIDIC etc.

§  Drafting and administering the conditions of contract and negotiating the terms with the Client, Consultants and Subcontractors/Suppliers.

§  Directing the activities concerned within the contracts which includes scope of works, terms & conditions, equipment’s, products, materials, and services

§  Lead and support all the aspects of contract management which includes contract negotiation, proposal preparation, administration, and management

§  Preparing the bids, progress reports, process specifications, and other essential exhibits that may be required

§  Identifying the contractual conflicts and problems, analyzing its impact and evaluating and developing alternative solutions

§  Commercial negotiations, preparation of LOI, Supply contracts, Supply terms & conditions etc

§  Preparation of Procurement Status Reports and present such reports in weekly meetings with Clients, Owners and Contractors

§  Maintaining audit files for each and every contract including any amendments, clarification, payment schedules, and correspondences

Universal Studios Singapore (Resorts World at Sentosa Pte Ltd) Singapore                Jan 2007 – Aug 2011

Senior Quantity Surveyor / Assistant Manager

Project:             Theme Parks and Recreational Development, Show & Ride

Value:               SGD 500mil

§  Negotiating and managing external and internal procurement and contracting arrangements for Show/Ride installations

§  Identify procurement opportunities and ensuring these opportunities are evaluated and progressed.

§  Clarifying goals with all interested parties and evaluating the needs of customers.

§  Facilitating the re-negotiation of existing contracts, managing invoices from generation to payment.

§  Contributing to the business development of the company by ensuring company Policy & Procedure documentation.

§  Making sure that all procurement and contracting activities are carried out in accordance with legislation & company policy.

§  Supporting senior managers in the development of risk and policy documentation.

§  Managing technical changes or contractual disputes.

§  Define, maintain and improve the bid process of the Company.

§  Monitoring contract budgets & forecasts.

§  Providing expert advice to colleagues on any issues that may arise.

Sembawang Marine & Offshore Engineering (SMOE) Pte Ltd, Singapore                 Jan 2004 – Dec 2007

Contracts Engineer

Project:             Offshore Oil & Gas (FPSO) Erha & Bohai Field Development Projects

Value:               SGD 200mil

§  Worked for Bohai and Erha FPSO conversion projects in Sembawang shipyard, Singapore

§  Identification of MTO from the P&ID, GA drawings

§  Estimating Hull Carry Over (HCOW) works

§  Identification of change of descriptions (COD)

§  Reviewing subcontractors’ quotations and qualifications for Y Module & HCOW works

§  Regular site visit (vessel/Platform) to ensure measurement of works

§  Material takeoffs and procurement roles

§  Review and approve sub-contractor and vendor claim and invoices

§  Worked on cost reports and material cost estimations

§  Reviewed, recommended and approved all construction change requests & on-site change orders (variations)

§  Advising & administering suppliers, vendors and contractors on contractual liabilities and limitations

§  Develop and implement training requirements and plan forward for personnel under DO, MTO and Document Control

§  Preparation of Contract Documentation, Flow Charts, LOI’s, Employer’s Instructions and Work Orders

§  Instructed control procedures for Materials supply material requisition (MR) procedures

§  Administered complete Material Requisition, Supply and Installation process through MR Inventories

MAI Engineering Services & various recruitment consultants, Singapore                       May 1998 – Dec 2003

Engineer

Project:             Various projects including Offshore Oil & Gas, Semi-Conductor FAB and F&B research centre                                     projects

Value:               SGD 10-50mil

§  Engaged in Materials outsourcing, negotiation with vendors on purchasing of materials.

§  Preparation of cost estimates and contracting documents

§  Securing quotations, Scheduling of prices and negotiating with contractors

§  Issuing Purchase Orders, Invoices for payments to contractors

§  Familiar with SAP purchasing and procurement module

§  Engaged in Piping design standards and extraction of Isometrics from piping layout

§  Preparation of Bill of materials

§  Computer layouts, Standard drawings, design instructions, plot plan, flow diagram, line list & supplier instruction

§  Preparation of complete piping drawings, Isometric sketches, communicate and interface with other design and technical disciplines

§  Update master flow diagrams, piping & instrument diagrams and alteration of piping isometric drawings

§  Checking of Piping material specifications and drawings

§  Drafting of Piping, Automation, Instrumentation & Control drawings for monitoring software systems for large Oil & Gas projects

§  Engaged in Drafting/Designing for the Chartered Semiconductors 300mm microchip project using AutoCAD 2000/2002

CERTIFICATES/SKILLS
§  SAP Business Warehouse, SAP Certificate in ERP

§  NCCM (US) Certified Contracts Manager – in progress

§  Microsoft Project & Application Skills

§  Certificate in PDMS ver. 11.5 – Institute of Technical Education, Singapore

§  Basic knowledge of Primavera P3 & Project Management software