CURRICULUM VITAE

RUBY JEAN GO AQUINO

profession                      :                   SECRETARY

Nationality                    :                   FILIPINO

Languages                      :                   FILIPINO, ENGLISH, ILOCANO

EducatioN                       :                   BACHELOR OF SCIENCE IN ACCOUNTANCY (YEAR 2004)

MOBILE                                :                   056-4015387

EMAIL                                   :                   [email protected]

Professional History

September 2014 up to present          Parsons International Limited, Abu Dhabi, UAE

Secretary

February 2014 to August 2014            Integrated Strategic Solutions LLC, Abu Dhabi, UAE

Technical Sales Coordinator

January 2013 – January 2014               Merit for Economic and Management Consultancy, Abu Dhabi

Accountant cum Admin Assistant

August 2008 – December 2012           Abu Dhabi Arch General Contracting, Abu Dhabi, UAE

Secretary

December 2007 – June 2008                BCS Realty Holdings and Development Corp., Philippines

Accounting Staff

September 2004 – November 2007  New Javier Trading Corporation Philippines

Treasury Receiving Clerk

March 2004 – September 2004           Philippine Business for Social Progress, Philippines

Financial Analyst

August 2002 – February 2003              Caltex Superstation Philippines

Cashier

Detailed Summary

September 2014 up to present          Parsons International Limited

Secretary

Responsibilities:

·      In charge of the day to day activity of the site Senior Construction Manager.

·      Check letters, transmittal, method statement, test reports on a daily basis via Aconex.

·      Drafts response letters for final checking of the Construction Manager.

·      Prepare submittals and official letters to be forwarded to Government Agencies.

·      Drafts letters to ADDC, Abu Dhabi Municipality and Department of Transport for acquiring approvals for Shop drawings, material submittals and Factory Acceptance Test.

·      Prepare Review Comment sheet for transmittal which have responses from Government agencies.

·      Uploading work inspection request thru Aconex.

·      In charge of the files for Site weekly reports.

·      Follow up site staff for pending letters and submittals.

·      Forwarding minutes of the meeting via Aconex

·      In charge for the staff attendance and leave roster.

·      Prepares driver’s weekly schedules.

·      Check and prepare Office supplies requisition to be forwarded to Contractor.

·      Handles all forms needed for staff.

·      Sending Meeting request via Microsoft Outlook.

February 2014 to August 2014            Integrated Strategic Solutions LLC, Abu Dhabi, UAE

Technical Sales Coordinator

Responsibilities: Sales Coordinator

·      Prepare RFQ’s, BOQ’s and Tender documents as per company format

·      Follow up Quotations from suppliers and always obtain proper quotes with required details

·      Prepare Tender analysis with corresponding documents

·      Issues P.O.’s & ensure all details are matching with Suppliers quotation & update in the tracking sheet report

·      Coordinate with suppliers on samples for table top presentation

·      Obtain from suppliers relevant documents for delivery (copies of shipping documents, delivery slips, etc.) & check the accuracy of the delivery against Purchase order

·      Liaise with International suppliers with respect to documentation, shipment status, product particulars, commercial terms, and certification.

·      Verify documents for payment processing (invoices, letter of Undertaking, Security cheques, Bank guarantees) as per P.O’s

·      Coordinate with accounts department for payments made by client and updates the payment report. Monitor payment status and to ensure that outstanding balance due to suppliers are paid on time.

·      Prepare Procurement tracking sheet and Payments reports

·      In charge of filing (soft and hard copies)

Responsibilities: Accountant

·      Recording the daily transactions in the QuickBooks.

·      Monthly Reconciliation

·      In Charge of all cash in & out for the company

·      Reports all the financial Statements

·      Making Invoices

·      Keep files on their transaction.

·      Man the reception area

·      Performs all Secretarial and Administrative duties for the company

January 2013 – January 2014               Merit for Economic and Management Consultancy, Abu Dhabi

Accountant cum Admin Assistant

Responsibilities: Accountant

·      Recording the daily transactions in the QuickBooks.

·      Monthly Reconciliation

·      In Charge of all cash in & out for the company

·      Reports all the financial Statements of the store like Profit & Loss & Balance Sheet

·      Making Invoices

·      Checks the bank Statements every month.

·      Performs vouchering.

·      Keep files on their transaction.

Responsibilities: Admin Assistant

·      Prepare & manage correspondence, reports & documents

·      Check deadlines on incoming requests and put preliminary work in play.

·      Process replies on own initiative or from bosses’ dictation or notes.

·      Organize & coordinate meetings, conferences, travel arrangements.

·      Implement  & maintain office systems

·      In charge of preparing Local Purchase Orders.

·      In charge in all files of all the ongoing and previous project of the company.

·      Answering calls and receiving fax

·      In charge of the day to day schedule of the General Manager.

·      Arrange travel schedule for the whole management and staff.

·      In Charge of purchasing materials for site and negotiating prices.

·      Coordinate the flow of information both internally & externally

Responsibilities: HR Assistant

·      Prepare & manage documents for visa processing

·      Coordinates with Health insurance companies for Health card application for employees

·      Maintains a separate files for employees

·      Accepts and process staff leave applications

·      Maintains updated list of expiry dates for employees important documents (visa, health card, emirates I.D., driver’s license)

Responsibilities: IT Assistant

·      Maintains a file for all computer software such as anti-virus, Microsoft office and etc.

·      Maintain a updated list of computer password, username for employees

·      Taking back up every day for company files

·      Train to check the connection of the computers like cables, monitor, printers

·      Creating new email for new employees and activating them.

·      Personal email configuration to Microsoft outlook

August 2008 – December 2012           Abu Dhabi Arch General Contracting, Abu Dhabi, UAE

Secretary

Responsibilities: Secretary

·      Prepare & manage correspondence, reports & documents

·      Check deadlines on incoming requests and put preliminary work in play.

·      Process replies on own initiative or from bosses’ dictation or notes.

·      Organize & coordinate meetings, conferences, travel arrangements

·      Implement  & maintain office systems

·      Answering calls and receiving fax

·      In charge of the day to day schedule of the General Manager.

·      Arrange travel schedule for the whole management and staff.

·      Coordinating with Sites in all their needs for the project

·      Handle all inquiries within my capacity.

Responsibilities: Purchasing Assistant

·      In Charge of purchasing materials for site and negotiating prices.

·      In charge of preparing Local Purchase Orders.

·      Preparing enquiries for supplier as per instruction of the Purchasing Manager

·      Encoding Sales information’s and purchase transaction in Focus (Accounting Program)

Responsibilities: Tendering and QS Assistant

·      Coordinate the flow of information both internally & externally regarding project bidding & tenders

·      In Charge in making quotations and Invoices for a specific projects

·      Assisting the QS & Tendering Department from the bidding process up to finalization of the tender document for a Project (downloading for B.O.Q’s and specification, filling up prices in the Bill of Quantities software)

·      In charge in all files of all the ongoing and previous project of the company

December 2007 – June 2008                BCS Realty Holdings and Development Corp., Philippines

Accounting Staff

Responsibilities:

·      Recording the daily transactions in the QuickBooks.

·      I serve as the bookkeeper.

·      In Charge of all payables of the store.

·      Reports all the financial Statements of the store like Profit & Loss & Balance Sheet

·      Do the budget costing for the month.

·      Checks the bank Statements every month.

·      Performs vouchering.

·      Do monthly inventory.

·      Keep files on their transaction.

·      Records invoices for the day-to-day customers.

·      In charge of all the payables of the store.

·      Performs Bank reconciliation of the water station.

·      Do vouchering for the daily transaction.

·      Keep necessary files needed for the store.

·      Serves as the payroll clerk for the 2 leading Food Company.

September 2004 – November 2007     New Javier Trading Corporation Philippines

Treasury Receiving Clerk

Responsibilities:

·      In charge of all the cash in & cash out transaction of the company.

·      Keep files regarding the sales report of each product distributor.

·      Handle and double check cash and check remittances of the JTC Superstore and sales distributor

·      In charge of the accounts receivable of the Superstore, the charge invoices and cash invoices

March 2004 – September 2004           Philippine Business for Social Progress, Philippines

Financial Analyst

Responsibilities:

·      In charge of organizing  water council organization in each 14 barangay of Vigan

·      Trained each treasurer and bookkeeper of the organization how to do their book of accounts.

·      Prepare the financial statements of the water council organization.

·      Conduct seminars regarding basic accounting.

·      Become the auditor of each organization

August 2002 – February 2003              Caltex Superstation Philippines

Cashier

·      Responsibilities:

·      In charge of the cash in and cash out of the fuel company.

·      Conduct cash count every end of the day.

·      Do inventory for the store equipment’s and daily supply.