ROLES & RESPONSIBLITIES: Reviews Purchase Requisition or Material Requisition from job site; arranges required drawings, Bill of Quantity (BOQ) and specifications.
Invite, evaluate, and award/recommend supplier tenders, bids, quotations and proposals.
Preparing materials submittal in compliance to project specs & confirming or replying to consultant comments in case of rejection, under the supervision of senior engineers.
Prepare requests for quotation from suppliers and follow up for receipt of quotations and subsequent approvals prior to processing the Purchase orders.
Obtains quotations (at least 3) and negotiates with vendors to get better prices, deals, terms, discounts and confers with vendors to ensure prompt delivery.
Receive quotations of different suppliers and prepare quotation comparison sheets with emphasis on price, quality, delivery period and terms of payment in order to submit to Procurement Head and Higher Management for further approval.
Negotiate the best deal with the suppliers. Prepared purchase orders against site material request and Material take off from engineering.
Raising and releasing PO & Evaluate vendor’s quotation to ensure that they are in line with the technical and commercial specifications required for the project.
Purchasing of Mechanical, HVAC, Electrical, Plumbing and Fire Fighting materials,PPE, tools & consumables for the project.
Posted purchase orders on ERP system – Axapta. Maintain good relationships with vendors/suppliers Expedited deliveries to ensure materials delivered to site within the time frame and in good condition.
Prepare and maintain purchasing records, reports and price lists and other important data. Create and maintain inventory of all incoming and current supplies in coordination with warehouse.
Maintain and updated list of suppliers and their qualifications & delivery times. Coordinating with account department to advice the release of payments to suppliers.
Maintaining Logs for all the procurement process which includes pre and post orders procedures and status.
– Records for open/closed site material requests & material take offs with status of each.
– Records for Delivered/Undelivered materials with status of all purchase orders since the beginning till end of project.
Working with team members and Procurement Manager to complete duties as needed