Photo

Viejay Administrative Assitant

Philippines LinkedIn

Summary: Administrative Assistant with 11+ years of experience in a State University detailed in the Office of the Secretary of the University and of the Board of Regents. To support the University Secretary in the preparations of reports and presentations for the Board Meetings and maintaining the utmost confidentiality of records of the office. Possesses a Master in Instructional Technology and expertise in Microsoft Office applications like Word, Excel, Power Point and Publisher, with basic knowledge in adobe Photoshop and adobe Accrobat.  I am looking to leverage my knowledge and experience into a role wherein my skills, qualities and qualifications best fit.

 

Education

June 2016- June 2019 Master of Arts in Instructional Technology at Rizal Technological University
2007 Master of Arts in Public Administration at Bataan Peninsula State University

(15 units)

2000-2004 Bachelor of Science in Industrial Technology at Bataan Peninsula State University formerly Known as Bataan Peninsula State College

(Major in Electronics Technology)

Experience

March 17, 2008 - present Administrative Assistant at Bataan Peninsula State University

Responsibilities:
·         Communicates with employees, and other individuals to answer questions, disseminates or explains information, takes orders and addresses requests.
·         Answers telephones, directs calls and take messages.
·         Compiles, duplicates, sorts, and files records of office activities, business transactions, and other activities.
·         Completes and facilitates dissemination of policies, invoices, or checks.
·         Operates office machines, such as photocopiers and scanners, facsimile machines and personal computers.
·         Maintains and updates filing, inventory, mailing, and database systems, either manually or using a computer.
·         Opens, sorts and routes incoming mail, answer correspondence, and prepare outgoing mail.
·         Reviews files, records, and other documents to obtain information to respond to requests.
·         Delivers messages and run errands.
·         Does inventory and orders materials, supplies, and services.
·         Completes work schedules, manages calendars and arranges appointments.
·         Processes and prepares documents, such as business or government forms and reports.
·         Prepares and compiles Board meeting agenda folders and attend meetings.
·         Prepares and facilitates financial reports such as reimbursement and liquidation of office related expenses.
·         Troubleshoots problems involving office equipment, such as computer hardware and software. 

March 6, 2006 – March 16, 2008 Administrative Aide I at Bataan Peninsula State University (Tanghal Likha/ Photocopying Center)

Responsibilities:
·         Operates production machines, such as photocopier, scanner and computers.
·         Communicate/reports unnecessary machine errors/malfunction to the appropriate service center.
·         Prepare daily sales report and inventory of supply and material.

March 2005 – March 2006 Production Technician at Nidec Subic Philippines

Responsibilities:
·         Follows procedures for product assembly and fabrication, equipment operation and safety requirements as documented in the company’s quality system.
·         Performs necessary troubleshooting in the Assembly line and handles products, equipment and materials as per company’s quality system procedures.

August – October 2004 Service Crew at ACA Video

Responsibilities:
·         Maintains customer satisfaction and confidence by meeting the company quality service and standards and finding ways to please customers.
 

February – July 2004 Production Operator (Packaging Department) at Dunlop Slazenger Philippines

Responsibilities:
·         Maintain safety and follow company standards in handling product in the production area.
·         Assist in the preparation of line inventory, packing, labeling, and stocking items at beginning of, and throughout, shift.
·         Operates packaging machine and observe proper procedures in the workplace.