VIOLY PERANCA GALLAGA
DOCUMENT CONTROLLER
Professional License: Registered Electrical Engineer
Email: [email protected]
Mobile: +974 5009 2778
Bldg. 74 Plot 6, Fereej Abdel Aziz, Doha, State of Qatar

CAREER SUMMARY

Working as Document Controller for more than 10 years for and have a wide array of experience and competency in office management, has a sound knowledge in using EDMS (Electronic Data Management System) such as Aconex, 4Projects, Sharepoint & Vicidocs. And have worked also on ERP Packages such as JD Edwards, Oracle, AVEVA Solutions & Primavera Contract Management (PCM). With high proficient interpersonal skills, adaptable in different working environment and working with multi race nationals, dedication to the task and being able to work on a fast pace environments, trainable and deliver task accurately and without further delays.

I have worked on massive and prestigious projects along GCC. Completed the Enabling Works Package for Qatar Rail Project with HSP Enabling JV under HBK Contracting Company. I have work under the supervision of Commercial Manager and Operations Manager and have handled all the projects documentation under Operations Department and most specifically the Commercial documents (detailed job description below).  On hand working wih the Contracts Manager in preparing Contracts and Subcontracts Agreements of all Major Projects by HBK (Mega Reservoir, Katara Hospitality, Al Khor University, etc.). With almost 5 years experience working experience with some prestigious projects in United Arab Emirates (Dubai Metro Project, Desalination Plant for Saadiyat Island, PAEW (Oman) Mega Reservoir Desalination Plant, ENOC Shutdown).

AREAS OF EXPERTISE

§  10 years – Document Control Management implementation as per the ISO Standards which includes maintaining, updating and archiving documents.

§  10 years – Construction Project Document Handling (includes from Tender, Contract and Project Deliverables)

§  5 Years – Knowledge of preparation of Material Request with the use of JD Edwards. Hands on Experience in preparing Tender Documents, Drafting Subcontract and Contract Agreements

§  10years – EDMS (Electronic Data Management System)

§  5 years – ACONEX Online Document Control System

SEMINARS AND TRAINING ATTENDED

§  ISO 9001: 2008 Internal Auditor Training – Sep 04 & 08, 2010

§  Loss Control Leadership Training – July 24, 2005

§  Construction Safety Training for Site Safety Officer –  Jul 8 – 1 Aug 2003
 

NATIONALITY

Filipino

DATE OF BIRTH

05 August 1980

EDUCATION

§  Bachelor of Science in Electrical Engineering, Bicol University College of Engineering (1997-2002)

PROFESSIONAL MEMBERSHIPS

§  Registered Electrical Engineer (Philippine Regulation Commission)

§  IIEE (Institute of Integrated Electrical Engneers)

LANGUAGE(S)

(1 – EXCELLENT; 5 – BASIC)

English – 1

Filipino – 1

SOFTWARE/HARDWARE KNOWLEDGE

§  Microsoft Office

§  PDF Acrobat Professional

§  EDMS (4Projects, Vicidocs & Sharepoint)

§  ACONEX Online Document Control System (Online Project Management)

§  ERP Packages (JD Edwards, Oracle, AVEVA Solutions)

§  Primavera Contract Management (PCM)

EMPLOYMENT RECORD

PROJECT ADMINISTRATOR / ELECTRICAL ENGINEER
PROVINCIAL ENGINEER’S OFFICE
SALUGAN, CAMALIG, ALBAY, PHILIPPINES
(October 1, 2016 to March 31, 2018)

§  Prepares Program of Works for projects according to the requirements, standard and approved budget. Submit to the program to the Maintenance Department Head.
§  Check the design, preparation of plans, specifications and estimates for electrical designs of the project and others as directed by the Department Head
§  Coordinates with Planning Department regarding the plans and execution of the project.
§  Undertaking ocular inspection to the project site if the project is executed according to plan, standard and specifications.
§  Prepares weekly and monthly report of the updates of the inspection conducted on the site assigned and submit to the Area Engineer in charge.
§  Attend the Weekly Progress Meeting, consolidate the progress reports of every department and prepares presentation for the Monthly Progress that is submitted to the Governor of the Province.

DOCUMENT CONTROLLER
HBK CONTRACTING COMPANY
Project: Qatar Rail Enabling Works Package, Katara Hospitality, Al Khor Stadium, Mega Reservoir)
Department: Operations Department (under Supervision of Commercial Manager & Operations Manager)
Doha, State of Qatar
(February 20, 2013 to December 28, 2015)

§  Administer the cost control of every project and update the register regularly and submit the report to Commercial Manager.
§  Verify the material request for each project if within the budget and register the entire incoming material request to the Cost Control Register.
§  Reports to Commercial Manager for every update of the Cost Control of every project.
§  Monitors the status of materials requests until approval from the President of the Company.
§  Prepares Technical and Commercial Contract under the supervision of the Commercial and Contracts Manager for Subcontract works requirements for the projects.
§  Provide control, tracking and reporting system for all engineering technical documents and drawing issued on the project, controlling both documentation produced internally or any received from external sources.
§  Document Control of documents received through ACONEX as per the Project Instruction and requirements (Incoming/Outgoing document registration & distribution, authorization & correct procedure check for all outgoing documents, set-up and maintenance of master deliverable register, document archive/file management for hard & soft copies).
§  Managing transmittal, receipt of Consultant drawings received through ACONEX.
§  Filing records in box file with retention period in accordance of Control Records Procedure by the Company.
§  Uploading correspondences, transmittal, drawings and other important documents with the use of Electronic Data Management System such as ACONEX.
§  Interface Management (facilitating communication between and among (Project Managers, Discipline Leads, System Administrator and Project Controller)
§  Drawing/Document Numbering System as per the Project Instruction and in line with the Company Procedure (Management & Control of project specific document and drawing numbering system, revision control and housekeeping of database).
§  Print hard copies as requested. Maintain central copy all original soft and hard copies of documents.
§  Receive, register and store project archives in Hard and Softcopy form as directed by the Project Team Submit/issue drawings to the Client.
§  Notify the Project Team on receipt of Updated Standards.
§  Maintain a document library of Company references and vendor information.
§  Provide Controlled copy distribution of all corporate documents and prepare Project Record Books.
§  Performs additional duties as required by Project/Dept. Manager
§  Promote QHSE within the company and ensure at all time the quality, environment, health and safety management system procedures are followed

DOCUMENT CONTROLLER
TOPAZ MARINE AND ENGINEERING
(ADYARD ABU DHABI LLC)
ABU DHABI, UNITED ARAB EMIRATES
(February 20, 2011 to April 30, 2012)

§  Works according to established company policies and professional standards.
§  Works on ERP Packages (JDE System& AVEVA Solutions).
§  Preparing Material Requisitions with the use of JDE system (ORACLE) and send approved request to Procurement.
§  Filing and numbering of documents as per Vici Docs Procedure.
§  Monitor and register Enquiries from Oil & Gas Clients (GASCO, NPCC, ADCO, ENOC, TAKREER, ADMA OPCO and etc.,), issue enquiry references and distribute to concern Departments/Estimation Engineer.
§  Monitor submission of Tenders for the Enquiries receive and update the status in the Enquiry Register accordingly.
§  Maintain electronic copy of the enquiries received for easy reference.
§  Filing and control of internal design and project documents and records.
§  Assisting our clients with the set up of their projects, systems implementation and developing and documenting procedures and processes.
§  To liaise with internal & external agencies or departments to ensure that control and filing procedures are maintained for all documents.
§  To maintain the filing system according to the Company’s procedures (Vici Docs) and in accordance with client’s standards.
§  Perform other administrative duties as directed by superiors.

DOCUMENT CONTROLLER
SEPTECH EMIRATES LLC
Projects: Saadiyat Island Desalination Plant, PAEW (Oman) Mega Reservoir Desalination Project
DUBAI, UNITED ARAB EMIRATES
(August 11, 2008 to November 24, 2010)

§  Maintain and monitors all the documents of the projects according to company’s ISO Procedures.
§  Ensure all incoming documents stamped received and correct party receives a copy.
§  Register all incoming and outgoing documents.
§  Maintains and update the status of document for Water, Mobile Water and Waste Water Department.
§  Maintains Project Filing System in accordance to Project Quality Plan.
§  Maintain archives for tender documents, contract drawing, specifications and other project documents;
§  File hardcopy and electronically of documents and categorize each according to its type and discipline.
§  Submit documents through transmittal using Aconex, in line with the Project Instruction of every project.
§  Disseminate to the concerned party any documents or correspondences received through Aconex.
§  Maintain updated record of all controlled & uncontrolled documents.
§  Ensure latest revision of documents is disseminated to concerned party.
§  Ensure all related correspondences regarding projects received through Aconex are saved electronically.
§  Process any documents received from Client, Consultant and Subcontractor.
§  Request quotations for the materials required for the project and ensure that material specification is met as per the requirement of site.
§  Coordinate and follow up for the delivery of materials and ensure that delivery takes within the specified requirements on site.
§  Perform administrative duties as directed by the superiors.
§  Perform other functions as requested by Project Manager.

DOCUMENT CONTROLLER
OBAYASHI CORPORATION
(Japan-Turkey Metro Joint Venture)
Project: Dubai Metro Project
Dubai, United Arab Emirates
(July 1, 2007 to July 1, 2008)

§  Responsible for all the control of the documents.
§  Filing and monitors the status of every document (Shop Drawing, Design Drawing, Method Statement and Material Approvals).
§  Update and register all incoming documents and correspondences.
§  Prepares the documents for transmittal and approval of the consultant.
§  Follow-up the submittals and transmittal from the consultant and subcontractor.
§  Monitors latest revisions of documents, drawings and material approvals received through Aconex.
§  Ensure that latest revisions of documents, drawings and material approvals have been disseminated to the Site Engineers, Subcontractors and concerned party.
§  Transmit documents for approval to the Consultant and follow up the response.
§  Upload documents that are approved / commented by the Consultant and transmit for information of Subcontractors, concerned department and Site Engineers.
§  Prepare Inspection Request and submit it to the Consultant for their information.
§  Ensure that the Inspection Request is updated.

DOCUMENT CONTROLLER
AL HASOUN ARABIAN GROUP
Project: Palm Jumeirah Marina Apartments Projects
Dubai, United Arab Emirates
(April 2007 to June 30, 2007)

§  Responsible for all the control of the documents.
§  Filing and monitors the arrangement of each document.
§  Receive and log-ins incoming transactions.
§  Prepares letters for the suppliers such as purchase orders, memos and inquiry.
§  Responsible for the update of material stock at site.
§  Transmit technical submittals to our client.

SAFETY ENGINEER
MERALCO INDUSTRIAL ENGINEERING SERVICES CORP.
Poject: Tiwi Maintenance Project at Tiwi Geothermal Field
Tiwi, Albay, Philippines
(May 2005 to December 31, 2006)

§  Conducts regular inspection of buildings, facilities, work areas, tools and equipment of the company. Observes work method and procedures of workers to determine unsafe working conditions and practices.
§  Investigate accident by spot inspection and interrogation of parties involved and prepares report based on the inspection, observation and investigation and finally recommend methods of eliminating unsafe working condition/practices and prevent recurrence of same.
§  Conducts periodic safety seminars and trainings through field demonstration and lectures on safety practices and accident prevention measures. Orient newly hired employees on safety practices, safety rules and policy of company.
§  Attends on regular safety meetings within and outside the company and participates on research studies on matters involving safety and recommends measures and procedures to prevent or eliminate unsafe working conditions and procedures.
§  Implement and ensure that proper permitting procedure is followed prior to commencement of work on Geothermal Field Areas.

SAFETY ENGINEER
ASIA CENTRE FOR INSULATION PHILIPPINES
Project: Tiwi Maintenance Insulation Works at Tiwi Geothermal Field
Tiwi, Albay, Philippines
(July 2003 to March 2005)

§  Liaises with the client on their safety standard requirements in coordination with company’s Project Superintendent.
§  Conducts regular safety toolbox meeting and monthly refresher training and submits minutes thereof and maintains a pro-active role to identify and correct the hazard.
§  Ensures that proper safety gadgets or equipments and ensures their availability when needed.
§  Performs other duties that may be assigned by immediate superior from time to time.

ON THE JOB TRAINEE
NATIONAL POWER CORPORATION
POWER SYSTEM MAINTENANCE DEPARTMENT
Penafrancia, Daraga, Albay
(April 24, 2001 to June 25, 2001)

§  Conducts maintenance, shutdown and monitoring of Power System within Southern Luzon under the supervision of Departments Heads.
§  As a trainee to observe, study and implement the standards
§  To note all hands on Power System Maintenance problems experience and how to handle the situation as per the instructions by the immediate superiors
§  To complete the training hours required and be able to be empowered with the knowledge learned from the hands on experience all through out the training required.