ZARA J. GAYETA
Professional Objective
To be connected in a company that is willing to efficiently utilize my skills, knowledge,
abilities and competencies to contribute to the achievement of organizational goals and
objectives and for continuous career growth.
Position Desire
Document Controller
Knowledge, Skills & Abilities
Educational Background
Bachelor of Industrial
Technology
Major in Computer
Engineering Technology
Batangas State University
Batangas City, Philippines
Graduate with Diploma
April, 2006
E-Mail:
[email protected]
Contact Number:
+97150-9493763
Personal Data:
Gender : Female
Nationality : Filipino
Civil Status :Single
Passport No : EB6643631
Visa : Employment
STRENGTH:
Knowledge in use of
specialized Document
Control software
Well structured and
organized
Proactive and
demonstrated initiative
Ability to develop
customized statistics
report and graphics
Good communications
skills
Attention to detail and
ability to deliver high
quality work against
tight deadlines.
Excellent English￾Written and spoken
–
More than 9 years’ experience in Document Control, 2 years’ experience in
Sales and Marketing.
– Proficient in Microsoft Office Application (MS Word, Excel, PowerPoint, email
and internet application)
– Knowledgeable in Office Procedure
– Proficient in English writing and speaking
– Can operate and troubleshoot office equipment such as printer, fax, and
scanner and copy machines.

Detailed Professional Experience
ROBTSTONE (ME) LLC
Abu Dhabi, UAE
January 2017 up to present
Position :
Document Controller
– Manage the electronic transfer of documents and data to internal and external
clients as part of the procurement & construction process.
– Expedite on a day to da
– Interface with all client groups across the project on day to day document
control issues.
– Liaise with management, client, project teams and all other parties regarding
the maintenance and transmittal of documents and correspondence.
– Monitoring the effectiveness of the procedures and reporting any
improvement requirements to the team.
– Maintain an efficient document control register to be used for reports and
tracking purpose.
– Manage the checklist for all Close-out packages for final hand over to the
client. And archiving all the related documents’ hard copies and electronic
files for records as per Company’s procedure.
– Distribute the copy of transmittals submission according to the distribution
matrix assigned (internal and external).
– Establish and maintain an effective filing, archiving and retrieving system for
paper documents in accordance with the Company Quality Assurance
Procedures.
– Support the project team as a key team player
PROJECT ANALYSIS AND CONTROL SYSTEMS
Abu Dhabi, UAE
September 22, 2013 – December 2016
Position:
Document Controller
– Prepare and implement Document Control Methodology and System at
Site office.
– Makes sure that the communication between PMC and Engineer is
properly established thru correspondences and email.
– Develop and update the Document Distribution Matrix.

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– Register, code, distribute and file in a centralized filling system, all
incoming and outgoing technical and commercial documentation.
– Ensure that latest version of documents i s timely made available to users
especially at site.
– Monitor and expedite the Consultant and Client’s review &
approval turnaround time of documents to meet Contracts
requirements.
– Compile statistical report on documentation turnaround time.
– Prepare minutes of meeting whenever needed.
– Assist the Project Manager in all tasks.
EL SEWEDY TRADING
Abu Dhabi, UAE
Project : Supply of Electrical Equipment
Oct. 18, 2009 – August 2013
Position:
Document Controller cum Secretary
– Coordinate all activities related to the Document Control procedure,
including technical documents, drawings, and commercial
correspondence.
– Input document data into the standard registers ensuring that
the information is accurate and up to date.
– Generate the various document control reports as required.
– Typing of site documents, and follow up of all the site needs
– Makes sure that controlled copies of latest approved documents and
drawings are given to the appropriate staff, subcontractors and suppliers
as applicable
– Maintain updated records of all approved documents and drawings and
their distribution clearly
– Maintain the documents and drawings in the Document Control office
under safe custody without any damage or deterioration with easy
traceability.
– Maintain the files and control logs as required by the project.
– Preparing of company profile and submittals.
ERA LAND REAL ESTATE DEVELOPMENT CORPORATION
Bauan, Batangas, Philippines
January 2009 – August 2009
Position:
Secretary cum Document Controller
– To manage all commercial and technical documents for the project
– Perform all clerical works which include filing, typing, photocopying,
fax correspondence and other works being assigned from time to
time.
– Dealing with other staff or visitors, on phone or in person.
– Maintaining and updating the database and also manual filings.
– Receiving and checking all incoming correspondence and transmittal of
drawing documents.
– Review each documents for conformity and accuracy
– Keep all project documents orderly complete and categorized for easy
accessibility to specific records and projects
– Ensures delivery and receipt of all documents by deadlines
– Makes sure that controlled copies of latest approved documents are given
to the appropriate staffs
– Maintains an updated record of all approved documents and
their distribution clearly
– Log incoming and outgoing documents
– Maintains the documents in the Document Control office under safe
custody without any damage and easy accessibility
– Generate various document control reports as required